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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 2, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Approval of Purchase of Vacuum Truck (R1500232)
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Seeking approval of purchase of a Vacuum Truck (R1500232).
BACKGROUND & ANALYSIS: The Water & Sewer Department budgeted $400,000 for a
sewer cleaning vacuum truck. Purchasing staff assisted Water & Sewer staff in researching state
cooperative purchasing opportunities for this purchase. These cooperative purchasing
agreements are competitively bid. They provide those utilizing their vendors the opportunity to
take advantage of their competitive pricing due to the volume needs. This vehicle has very
specialized specifications. It was to the County’s advantage to utilize bids already competitively
procured due to the specialized nature of the vehicle.
Staff has obtained quotes from the National Joint Powers Alliance (NJPA) and the Florida
Sheriff Association State Contract. The Florida Sheriff Association Contract price exceeded the
budgeted amount at $409,063. The NJPA, Sansom Equipment Company, provided the lowest
quote for a 2015 Freightliner at a total cost of $374,630 and staff has reviewed the specifications
and found they meet or exceed the needs of the department’s request. Staff requests Board
approval of utilizing the quotes from the cooperative agreements in lieu of a formal bid process.
Staff will process the requisition for a purchase order if/when the Board approves the purchase.
OPTIONS: Approve/Deny utilizing the lowest quote from NJPA, Sansom Equipment Company,
for the purchase of a 2015 Freightliner Vacuum truck at $374,630 for the Water & Sewer
Department.
RECOMMENDATION: Staff recommends approval of utilizing the lowest quote from NJPA,
Sansom Equipment Company, for the purchase of a 2015 Freightliner Vacuum truck at $374,630
for the Water & Sewer Department.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator