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Okaloosa County BOCC — March 27, 2014 — reading text
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20600365 PCMA −995.00 .00 REGISTRATION
4 /14 01/02/14 21 1401985 20600365 PCMA 995.00 .00 REGISTRATION
4 /14 01/28/14 21 V2140088 014799 BANK OF AMERICA 15.00 .00 TALLAHASSEE SOCIE00 OF 00
4 /14 01/28/14 21 V2140088 014799 BANK OF AMERICA 35.00 .00 TALLAHASSEE SOCIE00 OF 00
4 /14 01/28/14 21 V2140088 014799 BANK OF AMERICA 875.00 .00 ESPA
4 /14 01/28/14 21 V2140088 014799 BANK OF AMERICA 875.00 .00 ESPA
5 /14 02/25/14 21 V2140112 014799 BANK OF AMERICA 392.09 .00 SHARP EXPO
5 /14 02/25/14 21 V2140112 014799 BANK OF AMERICA 476.00 .00 SHARP EXPO
6 /14 03/04/14 17 21400863−01 21101368 JEFFREY L MILLS 79.00 DISPLAY AND DISTRIBUTION
TOTAL TRADE SHOW FEES 55,200.00 5,833.09 79.00
548010 AGENCY BASE SVCS−MONTHLY
1 /14 10/08/13 11 232,500.00 BT−IH−14−460−01
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 18,232.50 .00 TO47 JUNE 2013 BASE
2 /14 11/14/13 21 1401076 21300295 PETER A MAYER AD 18,232.50 .00 TO50 MONTHLY BASE
2 /14 11/14/13 21 1401076 21300295 PETER A MAYER AD 18,232.50 .00 TO49 MONTHLY BASE
1 /14 11/15/13 19 AJE1GC −36,465.00 REVERSE ACCRUE 2013 AP
2 /14 11/15/13 19 AJE1GB −18,232.50 REVERSE ACCRUE AJE13G3
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 654.71 .00 TO 12 AGENCY TRAVEL
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 1,078.24 .00 TO 12 AGENCY TRAVEL
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 4,544.54 .00 TO 12 AGENCY TRAVEL
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 777.25 .00 TO 12AGENCY TRAVEL
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 962.41 .00 TO 65 TRAVEL COSTS
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 1,278.46 .00 TO 12 AGENCY TRAVEL
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 2,270.09 .00 TO 65 TRAVEL COSTS
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 18,232.50 .00 OCT 2013
3 /14 12/12/13 21 1401625 21300295 PETER A MAYER AD 1,876.60 .00 TO12TRAVEL
3 /14 12/12/13 21 1401625 21300295 PETER A MAYER AD 2,390.34 .00 TO12TRAVEL
4 /14 01/31/14 21 1402566 21300295 PETER A MAYER AD 18,232.50 .00 NOVEMBER 2013
4 /14 01/31/14 21 1402566 21300295 PETER A MAYER AD 1,382.19 .00 9/30−10/25 MISC TRAVE
5 /14 02/19/14 21 1403276 21300295 PETER A MAYER AD 18,232.50 .00 BASE SVCS
5 /14 02/27/14 21 1403423 21300295 PETER A MAYER AD 18,232.50 .00 TO48BASE SVCS JUL13
5 /14 02/27/14 21 1403423 21300295 PETER A MAYER AD 202.07 .00 DEC13 TRAVEL
5 /14 02/27/14 21 1403423 21300295 PETER A MAYER AD 837.71 .00 NOV13 TRAVEL
TOTAL AGENCY BASE SVCS−MONTHLY 232,500.00 91,184.61 .00
548020 WEBSITE DEV & MAINTENANCE
1 /14 10/08/13 11 50,000.00 BT−IH−14−460−01
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 945.18 .00 TO17 INTERNET SVCS
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 1,024.60 .00 TO84NEW WEBSITE
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 8,354.32 .00 TO81NEW WEBSITE
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 14,806.25 .00 TO52 WEBSITE
Packet Pg. 73
2 /14 11/14/13 21 1401076 21300295 PETER A MAYER AD 30,043.75 .00 TO52 WEBSITE BACK END
1 /14 11/15/13 19 AJE1GC −30,043.75 REVERSE ACCRUE 2013 AP
3.c.3
RUN DATE 03/18/2014 TIME 12:51:45 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING
Attachment: III.c. 3rd 1172 (2665 : Expenditure Transaction Analysis)
SUNGARD PENTAMATION, INC. PAGE NUMBER: 9
DATE: 03/18/2014 OKALOOSA COUNTY BOCC AUDIT11
TIME: 12:51:43 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’14’ and transact.key_orgn=’1172’
ACCOUNTING PERIOD: 6/14
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS
ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
548020 WEBSITE DEV & MAINTENANCE (cont’d)
2 /14 11/15/13 19 AJE1GB −25,130.35 REVERSE ACCRUE AJE13G3
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 20.00 .00 TO 17 WEBSITE HOSTING
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 479.81 .00 TO 17 WEBSITE HOSTING
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 1,449.14 .00 TO 17 WEBSITE HOSTING
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 10,608.75 .00 TO 22 WEBSITE PH 2
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 33,148.75 .00 TO 22 WEBSITE PH 2
4 /14 01/28/14 21 V2140088 014799 BANK OF AMERICA 49.99 .00 TYPEKIT BY ADOBE
TOTAL WEBSITE DEV & MAINTENANCE 50,000.00 45,756.44 .00
548040 PUBLIC RELATIONS
1 /14 10/08/13 11 170,000.00 BT−IH−14−460−01
2 /14 11/07/13 21 1400932 21300295 PETER A MAYER AD 855.00 .00 TO3 SEPT2013
2 /14 11/15/13 19 AJE1GB −855.00 REVERSE ACCRUE AJE13G3
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 488.75 .00 TO 27 VIVA 500
2 /14 11/27/13 21 1401334 21300295 PETER A MAYER AD 2,082.79 .00 TO 27 VIVA 500
5 /14 02/06/14 21 1402700 21300295 PETER A MAYER AD 855.00 .00 TO3 RADIAN
TOTAL PUBLIC RELATIONS 170,000.00 3,426.54 .00
548048 GROUP & CONVEN CAMPAIGN
1 /14 10/08/13 11 200,000.00 BT−IH−14−460−01
5 /14 02/06/14 21 1402700 21300295 PETER A MAYER AD 4,802.00 .00 TO80INTERACTIVE MEDIA
5 /14 02/13/14 21 1403121 21300295 PETER A MAYER AD 337.36 .00 TO79INTERACTIVE MEDIA
5 /14 02/13/14 21 1403121 21300295 PETER A MAYER AD 258.75 .00 TO70MTGS/CONVS
5 /14 02/19/14 21 1403276 21300295 PETER A MAYER AD 337.36 .00 TO79INTERACTIVE MEDIA
5 /14 02/19/14 21 1403276 21300295 PETER A MAYER AD 2,500.00 .00 TO92MAGAZINE
5 /14 02/19/14 21 1403276 21300295 PETER A MAYER AD 4,571.25 .00 TO99CONV CTR
5 /14 03/05/14 19 COR5E1 6,365.00 RECATEGORIZE CAMPAING
5 /14 03/05/14 19 COR5E1 17,786.25 RECATEGORIZE CAMPAING
6 /14 03/13/14 21 1403881 21300295 PETER A MAYER AD 337.36 .00 TO79 OKAT DEC2013
6 /14 03/13/14 21 1403881 21300295 PETER A MAYER AD 2,278.00 .00 TO120 CHRISTMAS
TOTAL GROUP & CONVEN CAMPAIGN 200,000.00 39,573.33 .00
548049 BRANDING
1 /14 10/08/13 11 100,000.00 BT−IH−14−460−01
TOTAL BRANDING 100,000.00 .00 .00
548050 SPONSORSHIPS
1 /14 10/08/13 11 175,000.00 BT−IH−14−460−01
1 /14 10/09/13 17 21400003−01 21301431 EMERALD COAST SP 20,000.00 CHANGE ORDER − 1
1 /14 10/09/13 17 21400002−01 000428 HORIZONS OF OKAL 9,000.00 CHANGE ORDER − 1
1 /14 10/10/13 17 21400077−01 21400006 EMERALD COAST GO 6,000.00 SPECIAL EVENT AND SPONSOR
1 /14 10/24/13 17 21301835−01 21001488 SOUTHERN EVENTS 8,277.69 CHANGE ORDER − 1
1 /14 10/24/13 17 21301928−01 21201579 DESTIN CHARTER B 19,166.00 CHANGE ORDER − 1
1 /14 10/24/13 17 21301652−01 21301266 REAL