Okaloosa County School Board — Regular Meeting, July 22, 2019 — reading text

OCSD MailMeter Archive to Cloud Migration, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Dollar Amount : $177,725.55 Budgeted : Yes Budget Source : Seat Management Project - Project #4019 Recommended Action : Motion to approve CACI Task Order No. 2-142, OCSD MailMeter Archive to Cloud Migration, in the amount of $177,725.55. Public Content This is an 18 month project to migrate the MailMeter Email Archive from its current location to the Microsoft Online Exchange system. This is a cost savings option of moving our email to a cloud based system and will save costs over time. It works in conjunction with CACI Change Order 12. The length of time required is necessary to ensure the emails that we're obligated to protect by law are transferred accurately. This will eliminate MailMeter from a cost to the district and replace it with a tool we're acquiring as a part of Change order 12 at the end of the project. For additional information, please contact Dustin Keith, 689-7151. File Attachments Task Order 142 MailMeter Migration Final.pdf (177 KB) Motion & Voting Motion to approve CACI Task Order No. 2-142, OCSD MailMeter Archive to Cloud Migration, in the amount of $177,725.55. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 12. Information Technology Seat Management Contract Subject : 12.3 CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Recommended Action : Motion to approve CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12. Public Content Change order 12 is where CACI, through Telaforce, will convert the majority of our physical onsite servers and migrate them to cloud based services. This shifts the costs from hardware based leases to individual user support. That transition will ultimately decrease the cost of Seat Management. This is a multi year transition that will increase the availability of resources to employees, streamline the tools used to manage our user accounts, and eliminate costs based on hardware and hardware resources (electricity, maintenance, and backup resources). By using the Microsoft A3 agreement (Also on this Agenda) we will be able to take advantage of their email management system that increases the resource for the district to manage both employee and student email (including email retention), Office tools, and document storage. There's an attached presentation that will explain this in more detail. This is a multiyear project designed to eliminate servers for cloud based options as those servers come up for refresh. This is designed to gradually transition services on a per school bases allowing for a gradual school based transition over the course of the migration. *This is an estimated annual bill increase based on a projected bill while services are being deployed. After initial deployment costs to Seat Management are expected to decrease. For additional information, please contact Dustin Keith, 689-7151. File Attachments OCSD Cloud Briefing July 18 2019.pptx (5,035 KB) OCSD Per User Change Order Final.pdf (229 KB) Attachment C - effective 1 July 2019 Final.pdf (486 KB) Motion & Voting Motion to approve CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 7-22-2019 Out-of-State Student Field Trip Requests.pdf (18 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. Motion & Voting Motion to place an item on the August 12, 2019 meeting agenda for discussion to direct the School Board Attorney to draft a resolution to forward to the Okaloosa County Commissioners for placement of a referendum on the March 2020 Primary ballot. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Fails Yes: Dewey Destin, Linda Evanchyk No: Tim Bryant, Diane Kelley 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 22, 2019 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year, presented by Brian Humphrey, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year. Public Content A Public Hearing will be held to receive public input and consider approval of the Code of Student Conduct (Elementary and Secondary) for the 2019-2020 school year. Changes to the Elementary Code of Student Conduct, under Section titled "Disciplinary Consequences": Alternative Placement (4th & 5th grade only) – A principal may elect to refer a student to an alternative educational setting for serious and/or multiple violations of the Code of Student Conduct. No updates or changes made to the Secondary Code of Student Conduct. Please contact Brian Humphrey for questions or additional information, 689-7110. File Attachments 2019-2020 Eng. Elementary Code of Student Conduct.pdf.pdf (109 KB) 2019-2020 Eng. Secondary Code of Student Conduct.pdf.pdf (148 KB) 2019-2020 SP Elementary Code of Conduct pdf.pdf (115 KB) 2019-2020 SP Secondary Code of Conduct pdf.pdf (119 KB) Motion & Voting Motion to approve the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jul 22, 2019 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Special Meeting Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The School Board of Okaloosa County, Florida will hold a Special Board Meeting to review and consider approval of the Final Order in Employee Appeals Case No. 19-01. This Special Board Meeting will be held at 8:30 a.m. on Thursday, July 18, 2019, at