Okaloosa County School Board — Regular Meeting, July 22, 2019

Monday, July 22, 2019 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Dr. Doug Stauffer, Pastor, Faith Independent Baptist Church Pledge of Allegiance led by Marcus Chambers 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 22, 2019 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, Edge Elementary School, recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Edge Elementary School. Motion & Voting Motion to approve the appointment of Kathy Anderson to the position of Assistant Principal II, Edge Elementary School. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Meigs Middle School. Motion & Voting Motion to approve the appointment of Robert McElroy to the position of Assistant Principal II, Meigs Middle School. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Walker Elementary School, recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Meigs Middle School. Motion & Voting Motion to approve the appointment of Mandy Lopez to the position of Assistant Principal II, Walker Elementary School. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 22, 2019 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of June 20 - July 3, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 22, 2019 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of June 20 – July 3, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 20 - July 3.pdf (21 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of June 20 - July 3, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 22, 2019 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 20 – July 3, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 20 - July 3.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the second quarter of 2019, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - APR-JUN 2019.pdf (6 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the second quarter of 2019, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- APRIL 2019 THRU JUNE 2019.pdf (12 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement,  presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the second quarter of 2019, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS APRIL THRU JUNE 2018-2019 SCHOOL YEAR.PDF (12 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Regular Meeting of July 8, 2019, recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the Minutes of the Regular Meeting of July 8, 2019. File Attachments 7-8-2019 Meeting - DRAFT.pdf (267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.3 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for six outdoor picnic tables in the amount of $2,532.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Dollar Amount : $2,532.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member capital Outlay Funds to Lewis School for six outdoor picnic tables in the amount of $2,532.00. Public Content District 5 School Board Member capital Outlay Funds will be appropriated to Lewis School for six outdoor picnic tables in the amount of $2,532.00. An additional six picnic tables in the amount of $2,532.00 will be purchased by Food Services 5020.7600.0642.9008.3510. File Attachments Lewis - Quote Outdoor Aluminum Picnic Table.pdf (206 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-22-19.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,750.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-07-22.pdf (407 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for June 2019, totaling $55,555,633.96; and Bank Transfers for June 2019, totaling $29,000,000.00 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $55,555,633.96 and Bank  Transfers in the amount of $29,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for June 2019, totaling $55,555,633.96; and Bank Transfers for June 2019, totaling $29,000,000.00. File Attachments 12 - MIS 3478 - Warrant Register - June 2019.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.7 Fiscal Year 2019-2020 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2019- 2020 Child Care Fees. Public Content The Child Care fees for fiscal year 2019-2020 are being submitted to the School Board for approval. The following schools currently offer child care programs:  Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2019-2020 is highlighted to indicate changes. File Attachments !Child Care Fees for Agenda Item FY 2020.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.8 Exempted Purchase Over $25,000: IXL Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,600.00 Budgeted : Yes Budget Source : General Funds, Project 8107 CSR - Math Initiatives, and Federal Funds, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the purchases of site licenses from IXL Learning for a total of $30,600.00. The contracts are effective August 7, 2019 through August 7, 2020. Public Content Request approval of the purchases of site licenses from IXL Learning for a total of $30,600.00. Funds will be paid from General Funds, Project 8107 CSR - Math Initiatives ($10,800.00), and Federal Funds, Project 8488 DoDEA - Esteam ($19,800.00). The purchases are exempt under 6A-1.012(11)(b). The contracts are effective August 7, 2019 through August 7, 2020. Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction at (850) 833-4208. File Attachments IXL CURRICULUM-RENEWAL.pdf (203 KB) IXL TITLE 1-RENEWAL.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.9 Exempted Purchase Over $25,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $125,539.82 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction and Project 8107 CSR- Math Initiatives; Federal Funds, Project 0401 Title 1 - Part A Recommended Action : Motion to approve the purchases from Curriculum Associates for a total of $125,539.82. The contracts are effective August 28, 2019 through August 27, 2020. Public Content Request approval of the purchases from Curriculum Associates for a total of $125,539.82. The purchases are exempt under 6A- 1.012(11)(b). Funds will be paid from General Funds, Project 6123 Reading Instruction and Project 8107 CSR- Math Initiatives ($97,023.62); Federal Funds, Project 0401 Title 1 - Part A ($28,516.20). The contracts are effective August 28, 2019 through August 27, 2020. Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction at (850) 833-4208. File Attachments CURRICULUM ASSOC-CURRICULUM QUOTE.pdf (290 KB) TITLE 1 QUOTE.pdf (303 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.10 Tag-On Bid: ITB 1809375 USDA Commodity Food Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to ITB 1809375 USDA Commodity Food Processing through Orange County Public Schools, effective through February 12, 2022. Public Content Request approval to tag on to ITB 1809375 USDA Commodity Food Processing through Orange County Public Schools. The contract will be used on an as needed basis to process USDA commodity into food products. Multiple vendors were awarded. Funds will be paid from Federal Funds and the contract is effective through February 12, 2022. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments TAG-ON BID ITB 1809375.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,879.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Apple in the amount of $49,879.00. Public Content Request approval for Fort Walton Beach High School to purchase computer equipment from Apple in the amount of $49,879.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach HS at (850) 833-3300. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.12 Service Agreement #20-41 Christie Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #20-41 Christie Woodard in the amount of $10,200.00, effective July 23, 2019 through May 30, 2020. Public Content Request approval of Service Agreement #20-41 between Christie Woodard and The School Board of Okaloosa County, FL, on behalf of Niceville High School, in the amount of $10,200.00 to provide Choreography and Design Instruction for percussion students. The Provider will be paid $6,000.00, $3,000.00 tp be paid at the end of August 2019 and $3,000.00 to be paid upon completion. For rehearsals and performances the Provider will be paid $35.00 per hour for up to 120 hours for a total of $4,200.00, for a total contract amount not to exceed $10,200.00. Funds will be paid from Internal Funds, Band Boosters The contract is effective July 23, 2019 through May 30, 2020. A copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 20-41.PDF (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.13 Service Agreement #20-44 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,640.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #20-44 Brent Purcell in the amount of $8,640.00.00, effective July 23, 2019 through May 31, 2020. Public Content Request approval of Service Agreement #20-44 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, in the amount of $8,640.00.00 to provide Percussion Instruction. The Provider will be paid $120.00 per day for a maximum of 72 days, for a total contract amount not to exceed $8,640.00.00. Funds will be paid from Internal Funds, Band. The contract is effective July 23, 2019 through May 31, 2020. A copy of the agreement is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School at (850) 689-7279. File Attachments SA# 20-44.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.14 Service Agreement #20-45 Randall Brazelton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,960.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-45 Randall Brazelton in the amount of $15,960.00, effective August 5, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-45 between Randall Brazelton and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $15,960.00 to provide Instruction to students in Cybersecurity/Technical Support classes. The Provider will be paid $38.00 per hour for a maximum of 420 hours, for a total contract amount not to exceed $15,960.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 5, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-45.PDF (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.15 Service Agreement #20-46 William Williams, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,770.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-46 William Williams in the amount of $15,770.00, effective August 5, 2019 through April 29, 2020. Public Content Request approval of Service Agreement #20-46 between William Williams and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $15,770.00 to provide Instruction to students in Cybersecurity/Technical Support Classes. The Provider will be paid $38.00 per hour for a maximum of 415 hours, for a total contract amount not to exceed $15,770.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 5, 2019 through April 29, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-46.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.16 Service Agreement #20-47 Edward Peace, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,770.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #20-47 Edward Peace in the amount of $15,770.00, effective August 5, 2019 through April 29, 2020. Public Content Request approval of Service Agreement #20-47 between Edward Peace and The School Board of Okaloosa County, FL, on behalf of Okaloosa Technical College, in the amount of $15,770.00 to provide Instruction to students in Cybersecurity/Technical Support classes. The Provider will be paid $38.00 per hour for a maximum of 415 hours, for a total contract amount not to exceed $15,770.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contract is effective August 5, 2019 through April 29, 2020. A copy of the agreement is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments SA# 20-47.PDF (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.17 Request to Surplus, Salvage and Dispose of a Portable Building (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the surplus, salvage and disposal of Portable Building PB000023, FISH 99090, DCA# E- 011815 and remove from the school district inventory. Public Content Portable PB000023, FISH 99090, DCA# E-011815 has exceeded its useful life. Approval is requested to surplus, salvage and dispose of this portable and remove it from the School District inventory. Additionally, it will be cannibalized prior to disposal/demolition. Please contact Steve Bolton for additional information, 833-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated July 22, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated July 22, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for July 22, 2019 Board Meeting.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.19 2018-2019 State Equity Report, presented by Steve Chatman, Equity Specialist, and recommended by the Superintendent for approval Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the 2018-2019 State Equity Report. Public Content The Annual State Equity Report is a means to evaluate our district's progress in complying with the Florida Educational Equity Act. Attached is the report that will be turned into the DOE and a brief overview of the report. Please contact Steve Chatman for additional information, 683-9002. File Attachments 2018-19 State Equity Report.pdf (38,037 KB) 2018-19 Power Point.pdf (7,311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.20 School Food Service updated A la Carte Pricing for Elementary and Secondary Schools for 2019-2020 School Year, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service updated A la Carte pricing for elementary and secondary schools for 2019-2020. Public Content The 2019-2020 A la Carte Price List has minimal price changes on 5 items and one new product offered at all schools. For additional information, please contact Stephen Anderson at 850-301-3020. File Attachments Okaloosa County School District A la Carte Pricing 2019-2020.pdf (445 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.21 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2019-2020, presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2019-2020. Public Content The attached VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide year-long and summer VPK in our district. For fiscal year 2019-2020, year-long VPK will be offered at the following schools:  Baker School Edwins Elementary School Northwood Elementary School Okaloosa STEMM Academy Riverside Elementary School Southside Primary School Summer 2020 VPK will be offered at Wright Elementary School. Florida VPK Statutes have also been attached for reference. File Attachments 2019-2020 VPK Contract, Exhibit 1.pdf (17,241 KB) 2019-2020 VPK Contract, Exhibit 2, OEL-VPK 20PS.pdf (3,501 KB) VPK Year Long Statue 1002.63.pdf (1,009 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.22 Contract/Lease Renewal Agreement and Second Amendment to Contract C08-1671-LIB between Okaloosa County and Okaloosa County School Board for Library Cooperative Courier Services, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : No Dollar Amount : $9,950.00 Budgeted : No Budget Source : NA Recommended Action : Motion to approve Contract/Lease Renewal Agreement and Second Amendment to Contract C08-1671- LIB between Okaloosa County and Okaloosa County School Board for Library Cooperative Courier Services, effective October 1, 2019 through September 30, 2020. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service Contract/Lease and Second Amendment to Contract, C08-1671-LIB for an additional term. The contract renewal period will commence October 1, 2019 and terminate September 30, 2020. The annual budgeted amount for this contract is $9,950.00. This contract is for the School District to provide courier services to the Library Cooperative. For additional information, please contact Eric Mitchell, 689-7184. File Attachments C08-1671-renewal and amendment.pdf (429 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.23 Microsoft User Agreement 76780635, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : No Budgeted : Yes Budget Source : Capital Outlay Seat Management Recommended Action : Motion to approve Microsoft User Agreement 76780635. Public Content This is a requirement of the Seat Management Contract for the acquisition of the Microsoft Software used by the School District. The software is acquired, managed, and deployed by CACI, however the user/owner is considered the Okaloosa County School District, and we are required to sign this agreement by Microsoft to move forward with using Microsoft with Seat Management. This is a multi year agreement, which matches the multi year lease we have with the IT Outsourcing Contract (Seat Management). Please contact Eric Mitchell for additional information, 689-7184. File Attachments Okaloosa - Agreement Supplemental Contact Form - 06 19 2019.pdf (84 KB) Okaloosa - Campus and School Agreement - 06 19 2019.pdf (340 KB) Okaloosa - Enrollment for Education Solutions - 06 19 2019.pdf (360 KB) Okaloosa - Signature Form - 06 19 2019.pdf (85 KB) Okaloosa Co School Dist - Amendment - CCTM(CTM-CTC-OTC).pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.24 Mental Health Assistance Allocation Plan, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Dollar Amount : $865,713.00 Budgeted : Yes Budget Source : Mental Health Assistant Allocation - Project 9110 Recommended Action : Motion to approve Mental Health Assistance Allocation Plan, Fiscal year 2019 - 2020. Public Content The Florida Legislature enacted the Marjory Stoneman Douglas Act which included a Mental Health Assistance component. To access the funding to increase mental health supports in the school district, there is a legislative requirement for a Mental Health Assistance Allocation Plan to describe how the funds will be spent and the requirements for measuring services provided. Accompanying required Florida Department of Education documentation is included. For more information contact Teri Schroeder, Program Director, Student Intervention Services at 850-833-3108. File Attachments Allocation project budget.pdf (287 KB) MHAAP-CertForm.pdf (133 KB) MHAAP-Checklist (00000003).pdf (1,902 KB) 19_20 MENTAL HEALTH ASSISTANCE ALLOCATION PLAN Final.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.25 Carl D. Perkins Post-Secondary, Section 132 Entitlement Project Application for 2019-2020, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $83,400.00 Budgeted : Yes Budget Source : Project Funds Recommended Action : Motion to approve the Carl D. Perkins Post-Secondary, Section 132 Entitlement Project Application for 2019-2020. Public Content The Carl D. Perkins is an entitlement Grant. This is for the Post-Secondary Career and Technical Education programs at Okaloosa Technical College. The amount of the grant for the 2019-2020 school year is $83,400.00. Okaloosa Technical College is proposing the money be spent on training and equipment and supplies, communications and printing. For additional information, please contact Jeff Palmer at 850-833-4208. File Attachments Carl Perkins Application, Section 132.pdf (4,452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.26 Memorandum of Understanding between Careersource Okaloosa Walton and Okaloosa Technical College, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between Careersource Okaloosa Walton and Okaloosa Technical College, commencing on July, 1, 2019, or the date last executed by both parties, whichever is later, through June 30, 2021. Public Content The Okaloosa Technical College receives Workforce Development funds from the state and also services students who attend school with the Workforce Innovation Opportunity Act (WIOA) grant. The Okaloosa Technical College is required by state law to enter into an agreement with CareerSource, the administrator of Workforce Development in Florida. This Memorandum of Understanding will commence on July, 1, 2019, or the date last executed by both parties, whichever is later, through June 30, 2021. File Attachments MOU Between Careersource Okaloosa Walton and Okaloosa Technical College.pdf (1,087 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.27 Okaloosa County School District 2019-2020 Kindergarten Report Card for 2019-2020, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Okaloosa County School District 2019-2020 Kindergarten Report Card for 2019- 2020. Public Content All Elementary Schools were given the opportunity to provide feedback on the Kindergarten Report Card. Updates have been made based on feedback. For additional information, please contact Denise Berry, Elementary Curriculum Specialist, 833-3193. File Attachments REV Teacher Guide K Report Card 2019-20.pdf (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.28 Agreement between the School Board of Okaloosa County, Crestview High School, and the National Math and Science Initiative College Readiness Program, presented by Stephanie Thetford, Math Specialist, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Request approval of the Agreement between the School Board of Okaloosa County, Crestview High School, and the National Math and Science Initiative College Readiness Program. Public Content Attached is an Agreement between the School Board of Okaloosa County, Crestview High School, and the National Math and Science Initiative College Readiness Program. The term of this Agreement shall commence on April 15, 2019 for School Years 2019-2020 and 2020-2021, end on December 31, 2021 (the “Term”), subject to the terms of this Agreement. Crestview High School has been accepted to the National Math and Science Initiative (NMSI) College Readiness Program (CRP) Grant provided through the NMSI Military Family Mission. The NMSI College Readiness Program Grant will support teachers and students in AP STEM courses through training, resources, and incentives. The program will benefit all students (military and non-military) in AP math, science, English and computer science. NMSI’s College Readiness Program has made a dramatic and lasting difference in more than 1,200 public high schools across 34 states, driving unparalleled gains in the number of students earning qualifying scores on AP math, science, Computer Science, and English exams. The program: •Boosts AP performance in partner schools by ten times the national average after just one year and produces continued positive results over three years. •Records outstanding gains for female and minority students. •Succeeds across all school settings, For more information please contact Stephanie Thetford, 850-833-6313. File Attachments Agreement between OCSB. NMSI. Crestview HS.pdf (892 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.29 Agreement between the School Board of Okaloosa County, Fort Walton Beach High School and the  National Math and Science Initiative College Readiness Program, presented by Stephanie Thetford, Math Specialist, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Request approval of the Agreement between the School Board of Okaloosa County, Fort Walton Beach High School, and the National Math and Science Initiative College Readiness Program. Public Content Attached is an Agreement between the School Board of Okaloosa County, Fort Walton Beach High School, and the National Math and Science Initiative College Readiness Program. The term of this Agreement shall commence on April 15, 2019 for School Years 2019- 2020 and 2020-2021, end on December 31, 2021 (the “Term”), subject to the terms of this Agreement. Crestview High School has been accepted to the National Math and Science Initiative (NMSI) College Readiness Program (CRP) Grant provided through the NMSI Military Family Mission. The NMSI College Readiness Program Grant will support teachers and students in AP STEM courses through training, resources, and incentives. The program will benefit all students (military and non-military) in AP math, science, English and computer science. NMSI’s College Readiness Program has made a dramatic and lasting difference in more than 1,200 public high schools across 34 states, driving unparalleled gains in the number of students earning qualifying scores on AP math, science, Computer Science, and English exams. The program: •Boosts AP performance in partner schools by ten times the national average after just one year and produces continued positive results over three years. •Records outstanding gains for female and minority students. •Succeeds across all school settings, For more information please contact Stephanie Thetford, 850-833-6313. File Attachments Agreement OCSB. NIMSI. Fort Walton Beach HS.pdf (900 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.30 Agreement between the School Board of Okaloosa County, Choctawhatchee High School, and the National Math and Science Initiative College Readiness Program, presented by Stephanie Thetford, Math Specialist, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Recommended Action : Request approval of the Agreement between the School Board of Okaloosa County, Choctawhatchee High School, and the National Math and Science Initiative College Readiness Program. Public Content Attached is an Agreement between the School Board of Okaloosa County, Choctawhatchee High School, and the National Math and Science Initiative College Readiness Program. The term of this Agreement shall commence on April 15, 2019 for School Years 2019- 2020 and 2020-2021, end on December 31, 2021 (the “Term”), subject to the terms of this Agreement. The NMSI College Readiness Program Grant will support teachers and students in AP STEM courses through training, resources, and incentives. The program will benefit all students (military and non-military) in AP math, science, English and computer science. NMSI’s College Readiness Program has made a dramatic and lasting difference in more than 1,200 public high schools across 34 states, driving unparalleled gains in the number of students earning qualifying scores on AP math, science, Computer Science, and English exams. The program: •Boosts AP performance in partner schools by ten times the national average after just one year and produces continued positive results over three years. •Records outstanding gains for female and minority students. •Succeeds across all school settings For more information please contact Stephanie Thetford, 850-833-6313. File Attachments Agreement between OCSD. NIMSI. Choctaw.pdf (895 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.31 Crestview High School's request for CTE Course Adoptions for the 2019-2020 School Year, presented by Denise Berry, Specialist, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached course adoptions for 2019-2020 for CTE courses at Crestview High School. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoptions and weighting is attached. For more information, please contact Denise Berry at 850-833-3193. File Attachments Crestview High School Course Adoptions 7.22.19.pdf (428 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to Report at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Chambers, Steven Teacher Ruckel MS 12/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 7-22-2019.pdf (59 KB) Motion & Voting 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 7-22-2019 Board Mtg - final.pdf (93 KB) Motion & Voting Motion to approve the Superintendent's submitted list of out- of-field teachers. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve Personnel Recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments July 22, 2019 Instructional New Hire Board Report.pdf (217 KB) July 22, 2019 Support Personnel New Hire Board Report.pdf (207 KB) July 22, 2019 Substitute Board Report.pdf (73 KB) Motion & Voting Motion to approve Personnel Recommendations. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments July 22, 2019 Separations Board Report, Public.pdf (39 KB) Motion & Voting Motion to approve employee separations. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Pamela Tisza, Wright Elementary, 39.5hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jul 22, 2019 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.2 CACI Task Order No. 2-142, OCSD MailMeter Archive to Cloud Migration, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Dollar Amount : $177,725.55 Budgeted : Yes Budget Source : Seat Management Project - Project #4019 Recommended Action : Motion to approve CACI Task Order No. 2-142, OCSD MailMeter Archive to Cloud Migration, in the amount of $177,725.55. Public Content This is an 18 month project to migrate the MailMeter Email Archive from its current location to the Microsoft Online Exchange system. This is a cost savings option of moving our email to a cloud based system and will save costs over time. It works in conjunction with CACI Change Order 12. The length of time required is necessary to ensure the emails that we're obligated to protect by law are transferred accurately. This will eliminate MailMeter from a cost to the district and replace it with a tool we're acquiring as a part of Change order 12 at the end of the project. For additional information, please contact Dustin Keith, 689-7151. File Attachments Task Order 142 MailMeter Migration Final.pdf (177 KB) Motion & Voting Motion to approve CACI Task Order No. 2-142, OCSD MailMeter Archive to Cloud Migration, in the amount of $177,725.55. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 12. Information Technology Seat Management Contract Subject : 12.3 CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Recommended Action : Motion to approve CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12. Public Content Change order 12 is where CACI, through Telaforce, will convert the majority of our physical onsite servers and migrate them to cloud based services. This shifts the costs from hardware based leases to individual user support. That transition will ultimately decrease the cost of Seat Management. This is a multi year transition that will increase the availability of resources to employees, streamline the tools used to manage our user accounts, and eliminate costs based on hardware and hardware resources (electricity, maintenance, and backup resources). By using the Microsoft A3 agreement (Also on this Agenda) we will be able to take advantage of their email management system that increases the resource for the district to manage both employee and student email (including email retention), Office tools, and document storage. There's an attached presentation that will explain this in more detail. This is a multiyear project designed to eliminate servers for cloud based options as those servers come up for refresh. This is designed to gradually transition services on a per school bases allowing for a gradual school based transition over the course of the migration. *This is an estimated annual bill increase based on a projected bill while services are being deployed. After initial deployment costs to Seat Management are expected to decrease. For additional information, please contact Dustin Keith, 689-7151. File Attachments OCSD Cloud Briefing July 18 2019.pptx (5,035 KB) OCSD Per User Change Order Final.pdf (229 KB) Attachment C - effective 1 July 2019 Final.pdf (486 KB) Motion & Voting Motion to approve CACI IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 12. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 7-22-2019 Out-of-State Student Field Trip Requests.pdf (18 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jul 22, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. Motion & Voting Motion to place an item on the August 12, 2019 meeting agenda for discussion to direct the School Board Attorney to draft a resolution to forward to the Okaloosa County Commissioners for placement of a referendum on the March 2020 Primary ballot. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Fails Yes: Dewey Destin, Linda Evanchyk No: Tim Bryant, Diane Kelley 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 22, 2019 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year, presented by Brian Humphrey, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Jul 22, 2019 - Regular Meeting Type : Action Preferred Date : Jul 22, 2019 Absolute Date : Jul 22, 2019 Recommended Action : Motion to approve the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year. Public Content A Public Hearing will be held to receive public input and consider approval of the Code of Student Conduct (Elementary and Secondary) for the 2019-2020 school year. Changes to the Elementary Code of Student Conduct, under Section titled "Disciplinary Consequences": Alternative Placement (4th & 5th grade only) – A principal may elect to refer a student to an alternative educational setting for serious and/or multiple violations of the Code of Student Conduct. No updates or changes made to the Secondary Code of Student Conduct. Please contact Brian Humphrey for questions or additional information, 689-7110. File Attachments 2019-2020 Eng. Elementary Code of Student Conduct.pdf.pdf (109 KB) 2019-2020 Eng. Secondary Code of Student Conduct.pdf.pdf (148 KB) 2019-2020 SP Elementary Code of Conduct pdf.pdf (115 KB) 2019-2020 SP Secondary Code of Conduct pdf.pdf (119 KB) Motion & Voting Motion to approve the Elementary and Secondary Code of Student Conduct for the 2019-2020 school year. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jul 22, 2019 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Special Meeting Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The School Board of Okaloosa County, Florida will hold a Special Board Meeting to review and consider approval of the Final Order in Employee Appeals Case No. 19-01. This Special Board Meeting will be held at 8:30 a.m. on Thursday, July 18, 2019, at the School District Central Administrative Complex, in the Training Room, located at 202 Highway 85 North, Niceville, Florida. This Special Meeting is open to the press and public. File Attachments 7-18-2019 Special Meeting Final Order - Johnson.pdf (107 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on July 18, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Special Workshop Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content The School Board of Okaloosa County, Florida will hold a Special Workshop Meeting in the Training Room at the School District Central Administration Complex, located at 202 Highway 85 North, Niceville, Florida, on Thursday, July 18, 2019, beginning at 10:30 a.m. The purpose of this meeting is to receive and review information from a citizen’s advocacy group and the public in regard to a requested referendum on changing the method of selecting the Superintendent of Schools. This meeting is open to the press and public. Any person requiring special accommodation at this Meeting because of a disability or physical impairment should contact the Superintendent of Schools at (850) 689-7185, prior to the Meeting. File Attachments 7-18-2019 Notice - Special Workshop Meeting.pdf (108 KB) 19. Public Notices Subject : 19.4 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content  NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 22, 2019, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Elementary and Secondary Code of Student Conduct for the 2019-2020 School Year Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.5 Public Notice Meeting : Jul 22, 2019 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.