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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: March 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Outstanding Airgas Invoice Payments for 2014
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: [PS] Request approval to pay Airgas, Inc., for two outstanding
invoices (December 2013 for $3,181.94 and January 2014 for $3,091.68) for a total of $6,273.62.
BACKGROUND: Airgas, Inc., is sole the medical oxygen vendor for Okaloosa County
Emergency Medical Services. Historically, invoices for oxygen services have been paid by
after-the-fact purchase order. “After the fact” meaning the department did not submit a
requisition to Purchasing for approval prior to placing the order. These types of purchases do not
comply with current Purchasing Policy and as of October 1, 2013, Finance no longer approves
purchase order payments for services invoiced after-the-fact.
Staff is working with Purchasing and Finance to ensure requests/purchases are made according
to an approved strategy in accordance with the Purchasing Policy. Approval to pay the
outstanding invoices is required.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoices
to Airgas.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator