Okaloosa County BOCC — March 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Airgas Invoice Payments for 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: [PS] Request approval to pay Airgas, Inc., for two outstanding invoices (December 2013 for $3,181.94 and January 2014 for $3,091.68) for a total of $6,273.62. BACKGROUND: Airgas, Inc., is sole the medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After the fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Approval to pay the outstanding invoices is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoices to Airgas. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator