Okaloosa County BOCC — April 1, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: [TDD] Burning Up the Beaches Car Shows DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of contracts with Horizons for 2013 & 2014 Burning Up The Beaches car shows. BACKGROUND: The previous Tourist Development Director, Dan O’Byrne, made a verbal commitment to L.A. Woodall to fund Horizons Foundation’s agreement with Masters Entertainment Group to produce a car show on location in Fort Walton Beach in 2013 and 2014 to be aired nationally on cable television. The two-year agreement totals $15,000. Legal counsel has advised that the County is under no obligation to honor a verbal agreement. However, there is documentation to show Horizons honored their end of the agreement and a DVD of the 30 minute 2013 television show has been provided to TDD staff. A contract for these services would have to be entered into between the County and Horizons for each year and payment issued via purchase order. The Tourist Development Council voted at its February 27, 2014 meeting to recommend honoring the verbal commitment to pay for the 2013 and 2014 event videos. Funding is available in the revised Strategic Marketing Plan approved by TDC on February 27 and BCC on March 18. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve contracts with Horizons for the 2013 & 2014 Burning Up the Beach car shows. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator