Okaloosa County BOCC — March 18, 2014 — Sheriff's Office Request for Grant Application — reading text

are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate $0 FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) Computation Description Cost Base Rate — $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRINGE BENEFITS $0 C. Travel — Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate “location to be determined.” Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the “Contractual/Consultant” category.To View an Example, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost item. Cost Rate Bes fos Quantity ee neine ol Cost uu. MOdgING Night $0.00 Meals Day $0.00 __Mileage | _-Mile $0.00, Transportation: 7 __ [Roundtrip ___ $0.00) Local Travel? | : — $0.60 : a Other $0.00) © Subtotal $0.00 $0 FEDERAL TOTAL $0 TRAVEL NARRATIVE (FEDERAL) TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost tiem | Cost Rate | PRI]. Quantity | Nomoer of] Number of] Cost. ~ Lodgiig Night ~ $0.00 Meals Day $0.00 Mileage Mile : ie: $0.00 Transportation: Round-trip $0.00}: Loéal Travel $0.00 Other $0.00 Subtotal $0.00 - $0 NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE (NON-FEDERAL) TOTAL TRAVEL $0 le items that are purchased (Note: Organization’s own capitalization policy for classification of equipment should be used). Expendable D. Equipment — List non-expendab! items should be included in the “Supplies” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Computation Item Cost Quantity Cost Moxphotrak (or equivalent) High Speed Station and AFIS (Federal portion) eS, oe i Ge . : . “$173,000.00 Co : - ue SI “31 73,000 FEDERAL TOTAL $175,000 EQUIPMENT NARRATIVE (FEDERAL) The Latent Station and equipment are used to scan latent prints that have been lifted at crime scenes or from items recovered. The scanned latents are then submitted thru the AFIS database and compared to existing prints. The computer will then return prints that are close matches. At that point a trained technician must compare the exemplars to make a positive match. EQUIPMENT (NON-FEDERAL) Computation Item Quantity Cost Cost Morphotrak (or equivalent) High Speed Station and AFIS (local portiony Io $12,000.00), $12,000 NON-FEDERAL TOTAL $12,000 EQUIPMENT NARRATIVE (NON-FEDERAL) This is the difference in allowable Federal Share and the actual cost of the equipment. This cost ($12,000) will be borne by the agency from local funds. TOTAL EQUIPMENT $187,000 E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. To View an Example, Click Here SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity/Duration Cost FEDERAL TOTAL $0 SUPPLIES NARRATIVE (FEDERAL) SUPPLIES (NON-FEDERAL) Computation Supply Items Cost Quantity/Duration Cost ~$0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES $0 F. Construction — Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. To View an Example, Click Here ; CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (FEDERAL) . CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION $0 G. Consultants/Contracts — Indicate whether applicant’s formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day or $56.25 per hour require additional justification and prior approval from OJP. Te View an Example, Click Here CONSULTANT FEES (FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity 8 HourDay fe 50 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (FEDERAL) CONSULTANT FEES (NON-FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity _ 8 Hor Day , $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (NON-FEDERAL) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) Purpose of Travel Location Computation Cost Lodging Night, | | : $0.60 Meals Day | $0.00} -. Mileage Mile |, $0.00) Transportation: Round-trip _. Local Travel Other Subtotal 50.00 oe SUBTOTAL $0 FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (FEDERAL) CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Computation Cost saan, | Basis for |... | Number of | Number of 2a item | Cost Rate Rate i Quantity People Ttips Cost Lodging Night. . $0.00}. Meals _ Day _ $0.00]. . Mileage | Mile | 80.00) Transportation: {Round-trip $0.00 Local Travel. | | $0.00 Other $0.00] Subtotal $0.00[ SUBTOTAL $0 NON-FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) TOTAL CONSULTANTS $0 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. CONTRACTS (FEDERAL) Jtem Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL) CONTRACTS (NON-FEDERAL) Ttem Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $0 TOTAL CONSULTANTS/CONTRACTS $0 HH. Other Costs — List items (e.g., rent ( arms-length transaction only ), reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months torent. The basis field is a text field to describe the quantity such as square footage, months, etc. Toe View an Example, Click Here OTHER COSTS (FEDERAL) Computation Description ; Cost Quantity Basis Cost Length of Time $0 FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (FEDERAL) OTHER COSTS (NON-FEDERAL) Description Computation Quantity Basis Cost Length of Time Cost $0 NON-FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS $0 I. Indirect Costs — Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant Federal agency , which will review all documentation and approve a rate for the applicant organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories. (Note: Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) To View an Example, Click Here INDIRECT COSTS (FEDERAL) Computation Description Cost Base Rate $9 FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (FEDERAL) INDIRECT COSTS (NON-FEDERAL) Computation Description Cost Base Rate 80: NON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTS $0 Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Federal Request Non-Federal Amounts Total A. Personnel $0 . $0 $0 IB. Fringe Benefits $0 $0 $0 C. Travel $0 $0 $0 D. Equipment $175,000 $12,000 $187,000, E. Supplies $0 $0 $0 IF. Construction $0 $0 $0 G. Consultants/Contracts $0 . $0 $0) H. Other $0 $0 $0 Total Direct Costs $175,000 $12,000 $187,000 I. Indirect Costs $0 $0 $0 TOTAL PROJECT COSTS $175,000 $12,000 $187,000 Federal Request $175,000 Non-Federal Amount $12,000 Total Project Cost $187,000 Public Reporting Burden Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this application is four (4) hours per application. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs, Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. Okaloosa County Sheriff's Office FY2014 Paul Coverdell Forensic Science Improvement Grants Program Application Budget Detail Worksheet and Budget Narrative Budget Narrative Personnel A certified latent print examiner will be hired for the grant period to set up the latent print capability, help the Crime Scene Technicians prepare policies and procedures for submission and examination, mentor the CSI staff to help apply the methods learned in their training, and to provide experienced oversight. The personnel costs will not be charged to the grant and all costs will be borne by the agency. Equipment The Latent Station and equipment are used to scan latent prints that have been lifted at crime scenes or from items recovered. The scanned latents are then submitted thru the AFIS database and compared to existing prints. The computer will then return prints that are close matches. At that point a trained technician must compare the exemplars to make a positive match. Latent Station, incl software, 187,000 187,000 control computer, workstation desk, latent camera and illumination, installation, and freight. Includes on-site training TOTAL: 187,000 (FEDERAL SHARE OF PROJECT: 175,000 Okaloosa County