Okaloosa County BOCC — March 18, 2014 — Sheriff's Office Request for Grant Application

Okaloosa County Zz ES Law Enforcement Service & ExcellenS iA a“ ed en Sheritf March 11, 2014 Chairman Board of County Commissioners 1804 Lewis Turner Blvd, Ste 206 Fort Walton Beach, FL 32547-1285 SUBJECT: March 18, 2014 BCC Agenda Request, FY14 USDOJ Coverdell Forensics Grant Application [ respectfully request the Okaloosa County Board of County Commissioners approve the Okaloosa County Clerk of Courts (on behalf of the Okaloosa County Sheriff's Office) to submit an on-line application to the U.S. Department of Justice for the FY2014 Paul Coverdell Forensic Science Improvement Grants Program. The total grant request is $175,000 (Federal Share) to purchase a Morpho Trak (or equivalent) latent print processing station, it is modified from a submission last year. The total cost of the equipment is $182,000. If the grant is approved, we will hire a Certified Latent Print Examiner (CLPE) to operate the equipment and to mentor our existing Crime Scene Staff as they progress through a certification process. If approved, | will include the CLPE position in future budget documents. RECOMMENDATION: Request the Board of County Commissioners authorize the Chairman to sign, review and approve the application submission, accept the award, and all future grant documents during the term of the grant. Request the Board authorize the Contracts & Grants office to submit the on-line application and on-line submission of future grant documents during the term of the grant. Thank you for your consideration. 7, Larry Ashley Sheriff C) 1250 N. Eglin Parkway, Shalimar, FL 32579-1234 % Phone (850) 651-7410 * Fax (850) 609-3048 C) 296 Brackin Street, Crestview, FL 32539-2909 #% Phone (850) 689-5650 * Fax (850) 689-5556 “The Okaloosa County Sheriff’s Office provides equal access and equal opportunity in employment and services and does not discriminate” March 11, 2014 Solicitation/Application: U.S. Department of Justice, BJA FY14 Paul Coverdell Forensic Science Improvement Grants PRogram |, Larry R. Ashley, of the Okaloosa County Sheriff's Office, certify that to the best of my knowledge and belief, all data in this application is true and correct. Further | affirm | have read, understand and agree to comply with all terms and conditions including all certifications and assurances, Federal , State and Local, in regard to the attached application. Preparer/Program Manager: Inspector, Homeland Security Title “Ca Joa ff 4017 Signature ‘ Date Elected Official: Larry R. Ashley Sheriff of Okaloosa County, Florida Printed Name 7 Title am March “4, LAG CA" 7 Signature Va Date NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program Switch to Application Handbook Overview Overview | This handbook allows you to complete the application process for applying to the NIJ FY 14 ! Paul Coverdell Forensic Science Improvement Grants Program. At the end of the application | process you will have the opportunity to view and print the SF-424 form. QO Application Construction ©) Preapplication Construction Application Non- © Preapplication Non- Construction Construction If Revision,select appropriate option If Other, specify Yes This preapplication/application was made available to the state executive order 12372 process for review on © N/A Program has not been selected by state for review Help/Frequently Asked Questions GMS Home ‘Savéend continue Log Off https://grants.ojp.usdoj.gov/gmsexternal/applicationOverview.do[3/12/2014 9:57:07 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program erdell Forensic Science Improvement Grants _ ram 2074-90266-FL-CD Switch to ... Application Handbook Applicant Information Verify that the following information filled is correct and fill out any missing information. To save changes, click on the "Save and Continue" button. Applicant Information Yes © No 6000765 | Okaloosa County Sheriff's Office Help/Frequently Asked Questions | Okaloosa County Board of County Commissioners | GMS Home | c/o Contracts & Grants Log Off Fort Walton Beach 1804 Lewis Turner Blvd., Suite 206 | Zip+4 Lookup https://grants.ojp.usdoj.gov/gmsexternal/applicantInformation.do[3/12/2014 9:58:16 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program | Contracts & Grants Mgr. | c/o Contracts & Grants | 1804 Lewis Turner Blvd., Suite 206 | Fort Walton Beach | Zip+4 Lookup |[s50] [ss1| 7200| ext: |4381 | {L850] [09] [5029] | grants@clerkofcourts.cc | Email Help hitps://grants.ojp.usdoj.gov/gmsexternal/applicantInformation.do[3/12/2014 9:58:16 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program qd Enhancement of Latent Print Examination Capability ‘| Okaloosa County, Florida | October | September Congressional District 02, FL Congressional District 03, FL DoS cTuE. Help/Frequently Asked Questions GMS Home Log Off Save‘and:Continue https://grants.ojp.usdoj.gov/gmsexternal/projectInformation.do[3/12/2014 10:00:08 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program NIJ FY 14 Paul Coverdell Forensic Science Improvement rants Application Handbook Budget and Program Attachments This form allows you to upload the Budget Detail Worksheet, Program Narrative and other Program attachments. Click the Attach button to continue. FY14 Coverdell Project Abstract. pdf Delete J FY14 Coverdell Program Narrative.doc Delete | Budget and FY 14 Coverdell External Investigations.docx Dé Program : an Attachments . . . « teeat , FY14 Coverdell Plan for Collecting the Data Required for This Solicitation.docx Delete. | FYi4 Coverdell budget detail.pdf jel # FY14 Coverdell Budget Narrative.docx FY14 Coverdell Applicant Disclosure of Pending Applications.docx Delete: : a FY14 Coverdell Certification as to Plan for Forensic Science Laboratories.docx Delete iil Help/Frequently Asked -Questions FY14 Coverdell Certification as to Generally Accepted Laboratory.docx _ Delete: | GMS Home . FYi4 Coverdell Certification as to Use of Funds for New Facilities. docx Delite: i Log Off FY14 Coverdell Certification as to External Investigations.docx Delete Click on the Attach Button to upload an attachment * Gontinue*. Your files have been successfully attached, but the application has not been submitted to OJP. Please continue with your application. https://grants.ojp.usdoj.gov/gmsexternal/budget.do[3/12/2014 10:02:26 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program Switch to Assurances and Certifications The following problems were found: e You need to sign your application by checking the box below. To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: : Assurances and Certifications 1. Assurances 2. Certifications Reaarding Lobbving: Debarment, Suspension and Other Responsibility Matters: and Drug-Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. Help/Frequently Asked _Questions GMS Home | Chairman | [ | Log Off | C/o Contracts & Grants | S 1804 Lewis Turner Blvd., Suite 206 | Fort Walton Beach | Al https://grants.ojp.usdoj.gov/gmsexternal/applicationAssurance.do[3/12/2014 10:06:13 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program | grants@clerkofcourts.ce Email Help Vi I have examined the information provided here regarding the signing authority and certify it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate authority of official, to provide the information requested throughout this application system on behalf of this jurisdiction. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on-site for immediate review. “Save aiid Continue Charles K. Windes, Jr., Chairman Date https://grants.ojp.usdoj.gov/gmsexternal/applicationA ssurance.do[3/12/2014 10:06:13 AM] Assurances NOTE: You must click on the "Accept" button at the bottom of the page before closing this window OMB APPROVAL NUMBER 1121-0140 EXPIRES 03/31/2016 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the Government Accountability Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. lf a governmental entity: a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. a Accept # ae: Charles K. Windes, Jr., Chairman Date https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextA ction.st?method=assure&status=N &id=1 [3/12/2014 9:51:03 AM] Certifications U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE CHIEF FINANCIAL OFFICER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government-wide Debarment and Suspension," and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement, (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, “Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other requirements: A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or Siate antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a two-year period preceding this application been convicted of a felony criminal violation under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (OJP) at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. (d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and (e) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify &status-N&id=2[3/12/2014 9:53:29 AM| Certifications terminated for cause or default. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. FEDERAL TAXES A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 4, DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650: A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). hitps://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextA ction.st?method=certify &status=N&id=2[3/12/2014 9:53:29 AM] Certifications As the duly authorized representative of the applicant, | hereby certify that the applicant will comply with the above certifications. ‘Accept | Charles K. Windes, Jr., Chairman Date https://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextA ction.st?method=certify &status-N&id=2[3/ 12/2014 9:53:29 AM] NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants Program __NIJ FY 14 Paul Coverdell Forensic Science Improvement Grants _ ee Complete Switch to... Overview complete Applicant Information Complete Project Information Complete Budget and Program Attachments Complete Certified to the Assurances and Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Incomplete Submit Application Help/Frequently Asked Questions GMS Home Log Off https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do[3/12/2014 10:07:14 AM] Project Abstract Part 1: Please identify the applicant point of contact (POC) Approval opines 07/31/2046 Organization Name Okaloosa County Board of County Commissioners c/o Contracts & Grants Manager POC Name Marcella Eubanks Phone Number 850-651-7105 Email Address MEubanks@clerkofcourts.cc 1804 Lewis Turner Blvd, Ste 206 Mailing Address Ft. Walton Beach, FL 32547-1285 Part 2: Please identify the application ication Information Paul Coverdell Forensic Science Solicitation Name Improvement Grants Program Enhancement of Latent Print Examination Capability Project Title Proposed Start Date Oct 1, 2014 Proposed End Date Sep 30, 2015 Funding Amount Requested $1 75,000 Part 3: Please identify the project location and applicant type Project Location and Applicant Type. Project Location (City, » State) Shalimar, FL Applicant Type (Tribal Nation, State, County, City, Nonprofit, Other) County U.S. Department of Justice Office of Justice Programs Part 4: Please provide a project abstract Enter additional project abstract information. Unless otherwise specified in the solicitation, this information includes: Brief description of the problem to be addressed and target area and population Project goals and objectives Brief statement of project strategy or overall program Description of any significant partnerships Anticipated outcomes and major deliverables Text should be single spaced; do not exceed 400 words. The Okaloosa County Sheriff's Office (via the local unit of government, Okaloosa County Board of Commissioners) is requesting $175,000 in Coverdell grant funds to establish a latent fingerprint examination and comparison capability using the Automated Fingerprint Identification System database. No such capability currently exists within the agency, and all latent comparisons have to be requested thru a state laboratory. There is an historic backlog of approximately 60 days for requests sent to the state laboratory. Additionally, there is no current means for comparing newly fingerprinted persons to case prints on file. The agency will hire a Certified Latent Print Examiner (CLPE) to begin the program, and will train existing Crime Scene staff according to standards of the International Association for Identification (IAI). The CLPE will oversee the development of policies and procedures, mentor current staff while they go thru the training and certification process, and to perform quality assurance measures on their work product. The agency will also purchase grant-funded equipment to make latent comparisons. The equipment will be compatible with that used by other counties in the region, thus allowing for a regional database and print-sharing system to compare case files and new prints on a near-real time basis (24-hours). Backlog will therefore be reduced from 60 days to two days within this agency, and will reduce the workload of the regional state lab by over 600 examinations per year. Federal funds will used to purchase equipment comparable to MorphoTrak, which is in use in other counties in our region. The agency’s own investment consists of hiring a Certified Latent Print Examiner and assigning three current employees to be trained and certified as latent examiners and to perform such duties with oversight by certified examiner. Any modifications to facilities necessary for the equipment or processes will be performed at the agency’s expense. There will be no new facilities constructed. Performance measures contained in the grant guidance will be monitored through existing evidence tracking database system that tracks type, time/date, and chain of custody of evidence submissions. U.S. Department of Justice Office of Justice Programs Part 5: Please indicate whether OJP has permission to share the project abstract If the applicant is willing for the Office of Justice Programs (OJP), in its discretion, to make the information in the project abstract above publicly available, please complete the consent section below. Please note, the applicant’s decision whether to grant OJP permission to publicly release this information will not affect OJP’s funding decisions. Also, if the application is not funded, granting permission will not guarantee that information will be shared, nor will it guarantee funding from any other source. ) Permission not granted Permission granted (Fill in authorized official consent below.) On behalf of the applicant named above, I consent to the information in the project abstract above (including contact information) being made public, at the discretion of OJP consistent with applicable policies. | certify that | have the authority to provide this consent. Date Signature AO Name Charles K. Windes, Jr Title Chairman Organization Name Okaloosa County Board of County Commissioners Phone Number 850-651-7105 Email Address kwindes@co.okaloosa.fl.us Note: This document is to be submitted as a separate attachment with a file name that contains the words “Project Abstract.” U.S. Department of Justice Office of Justice Programs Certification as to Plan for Forensic Science Laboratories— Okaloosa County Sheriff's Office On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: This Okaloosa County Sheriff's Office has developed a plan for forensic science laboratories under a program intended to improve the quality and timeliness of forensic science or medical examiner services provided by the laboratories operated by the applicant unit of local government and any other government-operated laboratories within the State that will receive a portion of the grant amount. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice). Signature of Certifying Official Charles K. Windes, Jr Printed Name of Certifying Official Chairman Okaloosa County Board of County Commissioners DATE: Certification as to Generally Accepted Laboratory Practices and Procedures On behalf of the applicant agency named below, | certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: The forensic science laboratory operated by the Okaloosa County Sheriff's Office (the entity covered by this Coverdell Grant application) that will receive any portion of the grant amount uses generally accepted laboratory practices and procedures, established by accrediting organizations or appropriate certifying bodies. | acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. | also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s Office of the Inspector General. | have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice). Signature of Certifying Official Charles K. Windes, Jr Printed Name of Certifying Official Chairman Okaloosa County Board of Commissioners DATE: Certification as to Use of Funds for New Facilities On behalf of the applicant agency named below, I certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: No new facilities will be built for the program requested. The amount of the grant (if any) used for the costs of any new facility or facilities to be constructed as part of a program to improve the quality and timeliness of forensic science and medical examiner services will not exceed the limitations set forth at 42 U.S.C. § 3797m(c) and summarized in the FY 2014 Coverdell Forensic Science Improvement Grants Program Announcement. I acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. I also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s Office of the Inspector General. I have authority to make this certification on behalf of the applicant agency (that is, the agency _ applying directly to the National Institute of Justice). Signature of Certifying Official Charles K. Windes, Jr Printed Name of Certifying Official Chairman Okaloosa County Board of Commissioners DATE: FY 2014 Coverdell Forensic Science Improvement Grants Program Certification as to External Investigations On behalf of the applicant agency named below, | certify the following to the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice: A government entity exists and an appropriate process is in place to conduct independent external investigations into allegations of serious negligence or misconduct substantially affecting the integrity of the forensic results committed by employees or contractors of any forensic laboratory system, medical examiner's office, coroner's office, law enforcement storage facility, or medical facility in the State that will receive a portion of the grant amount. | personally read and reviewed the section entitled “Eligibility” in the Fiscal Year 2014 program announcement for the Coverdell Forensic Science Improvement Grants Program. | acknowledge that a false statement in this certification or in the grant application that it supports may be the subject of criminal prosecution, including under 18 U.S.C. § 1001 and 42 U.S.C. § 3795a. | also acknowledge that Office of Justice Programs grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and/or by the Department of Justice’s Office of the Inspector General. | have authority to make this certification on behalf of the applicant agency (that is, the agency applying directly to the National Institute of Justice). Signature of Certifying Official Charles K. Windes, Jr Printed Name of Certifying Official Chairman, Board of Commissioners Okaloosa County Board of Commissioners DATE: Okaloosa County Sheriff's Office Program Narrative Paul Coverdell Forensic Science Improvement Grants Program Okaloosa County Sheriff’s Office March 10,2014 Okaloosa County Sheriff's Office Paul Coverdell Grant Proposal Abstract The Okaloosa County Sheriffs Office (via the local unit of government, Okaloosa County Board of Commissioners) is requesting $175,000 in Coverdell grant funds to establish a latent fingerprint examination and comparison capability using the Automated Fingerprint Identification System database. No such capability currently exists within the agency, and all latent comparisons have to be requested thru a state laboratory. There is an historic backlog of approximately 60 days for requests sent to the state laboratory. Additionally, there is no current means for comparing newly fingerprinted persons to case prints on file. The agency will hire a Certified Latent Print Examiner (CLPE) to begin the program, and will train Existing Crime Scene staff according to standards of the International Association for Identification (IAI). The CLPE will oversee the development of policies and procedures, mentor current staff while they go thru the training and certification process, and to perform quality assurance measures on their work product. The agency will also purchase grant-funded equipment to make latent comparisons. The equipment will be compatible with that used by other counties in the region, thus allowing for a regional database and print-sharing system to compare case files and new prints on a near- real time basis (24-hours). Backlog will therefore be reduced from 60 days to two days within this agency, and will reduce the workload of the regional state lab by over 600 examinations per year. The agency’s own investment consists of hiring the CLPE, assigning three current employees to be trained as latent examiners and to perform such duties with oversight by the certified examiner, and to pursue examiner certification in accordance with IAI standards. Any modifications to facilities necessary for the equipment or processes will be performed at the agency’s expense. There will be no new facilities constructed. Okaloosa County Sheriffs Office Paul Coverdell Grant Proposal Performance measures contained in the grant guidance will be monitored through existing evidence tracking database system that tracks type, time/date, and chain of custody of evidence submissions. Okaloosa County Sheriffs Office Paul Coverdell Grant Proposal Table of Contents Main Body..... 2... ccc cce eee cece cere nee need eee ee eee nee e eee e eee een ete Ease ee EE EER REE ES 4 Statement of the Problem............... cece cece ence eee ee eee eeeeeeteeeeneenenees 4 Project/Program Design and Implementation................cccccece eee eeeees 4 Capabilities/Competencies............ ccc cccceeeeeeee ence ec eneeeeeeeteseneeneens 6 Impact/Outcomes and Evaluation...............ccceceeee cece eee eeeeneeaenees 7 Other / Part 1 violent crimes data.............. veccuusecevsseestsesenseversevaes 7 Plan for Collecting the Data Required for Performance Measures ................. 8 External Investigations Narrative..............ccceccecc ence eee eeeeeeeeeeeeeueeenennees 8 Okaloosa County Sheriffs Office Paul Coverdell Grant Proposal Main Body of Proposal @ Statement of the Problem. This agency has neither the equipment nor trained personnel to examine, compare, and identify suspects based on latent fingerprint evidence. Requests for latent examinations must be submitted to a state laboratory. Typically, we do not receive the results for approximately 60 days. This often delays identification of a suspect and/or the preparation of an arrest warrant for a like period. During that delay, the suspects are often committing other offenses or have sufficient time to leave the jurisdiction to avoid detection and arrest, Furthermore, paper print cards for misdemeanor arrests etc have been stored in archives and cannot be compared to new and “cold” cases, thus losing potential leads for investigation. MH Project/Program Design and Implementation. The project entails the following elements: o Purchase of approved equipment for scanning lifted latent fingerprints, submitting those images to the AFIS database, and displaying the results of the database query. o Training and certifying of three current employees in accordance with IAI standards, and to operate the equipment and perform comparative identification of the results of automated queries, o Hiring a certified latents examiner to set up an internal process that meets laboratory standards and to mentor the three newly-trained employees. This person will also serve as the secondary review examiner. Okaloosa County Sheriff's Office -Paul Coverdell Grant Proposal o The three current employees and new employee will undergo vendor-provided training on the equipment. o Then, a certified trainer from an authorized law enforcement agency will provide interim additional training necessary while the certification process progresses (this training will be funded by the agency and is not a requested funding element of the grant). o The newly hired CLPE employee will coordinate with the state lab and accreditation sources to develop an internal policy and procedures document for the processing of latent fingerprints. The procedures document will include a “Field Training Officer” log to list performance competencies and progress for trained staff. This document will be reviewed for consistency by the Office of Professional Standards (the agency’s internal review entity) and coordinated with the Office of State’s Attorney. Once approved by the stakeholders and review authorities, it will be formally approved by the Sheriff as a “General Order.” o Once the project is implemented, latent prints lifted by CSI personnel will be processed “in-house” rather than submitted to the state lab. This will reduce the backlog at the state lab and at the requesting agency. Rather than a 60-day wait by this agency, prints will be examined generally within 72-hours. o The current CSI staff trained in latent examination will process the latents under the mentoring of the experienced certified examiner. A Field Training Officer log will be used to document the progress of the employees’ competencies. o The Information Technology staff will be tasked with developing standard computer queries that will document the performance measures necessary for grant reporting. Okaloosa County Sheriff's Office Paul Coverdell Grant Proposal o We have consulted with the Special Agent in Charge of the regional state laboratory to coordinate our intentions and to seek input on implementation. This application reflects elements of that coordination. M@ Capabilities/Competencies. o The CLPE to be hired will have demonstrated abilities and expertise through their training and experience in a properly-certified forensics lab. A background check to verify their competency and work performance will be conducted. o CSI employees will be able to scan, submit, compare, and identify latent fingerprints using approved equipment for AFIS submission and comparisons. o CSI employees will be able to properly document and report their procedures and findings. o CSI employees will be able to present latent evidence in court and explain the procedures used. o The Okaloosa County Sheriff’s Office has a demonstrated capability to implement such programs. The agency achieved accreditation through the Florida Commission on Law Enforcement Accreditation, and is currently working toward achieving national accreditation. Examples of recent projects include complex programs funded by the US Department of Homeland Security, including programs of regional impact, such as a 10- county computerized data sharing system, critical infrastructure hardening projects at two ports and two airports in the region, a regional intelligence task force, managing a regional fusion center, and others. Okaloosa County Sheriff's Office Paul Coverdell Grant Proposal M@ =Impact/Outcomes and Evaluation. ie) [?) 1o) Backlogs in processing latent fingerprints will be reduced from 60 days to two days. Reduction in time to identify suspects will be reduced by the same period. The time necessary to initiate warrants or probable cause arrests will be reduced by the same period. Habitual or serial offenders will be identified and incarcerated sooner, thus resulting in a reduction of crime. The regional state lab currently sends out 25 to 50 latent exam requests to other labs in an attempt to reduce their existing backlog. The state lab must pay the other labs for the estimated overtime costs to process these requests. Our program, if approved, will reduce those out-of-lab requests by 28% to 56% per week. M@ Other / Part 1 violent crimes data. The average Part 1 crimes for 2010-2012 are as follows: Murder Rape Sodomy Fondling Robbery Agg Asslt 1 1 0 30 37 52 7 10 11 18 37 51 77 69 60 318 401 469 Okaloosa County Sheriff's Office Paul Coverdell Grant Proposal Plan for Collecting the Data Required for This Solicitation’s Performance Measures The Okaloosa County Sheriffs Office currently has a computerized records management system that contains an Evidence Tracking Module. Evidence is tracked “From cradle to grave” using a barcode and numeric system. This system contains data elements of date/time recovered, location of recovery, type, date/time entered into evidence, date/time submitted to lab, date/time received from lab, etc. The agency has “in-house” Information Technology personnel with the ability to write custom report queries to track information in a variety of ways. The report queries can be saved for standardized and reproducible results. All computer entries are saved in an audit tracking file. The existing system therefore provides the means to collect and report the required performance measures. External Investigations Narrative External and independent investigations of laboratory procedures are designed to have multiple checks and balances. The Okaloosa County Sheriff is an elected official and is designated as the chief law enforcement officer of the county under Florida law. The Florida Department of Law Enforcement has authority for inspection and enforcement of standards under Florida statutes. The first layer is provided by the agency’s Office of Professional Standards, which performs internal administrative and disciplinary reviews/investigations. This office answers directly to the Sheriff and is commanded by a Captain who is a graduate of the FBI National Academy, Florida Department of Law 9 Okaloosa County Sheriffs Office Paul Coverdell Grant Proposal Enforcement Executive Leadership Institute, and various state and federal training programs on internal investigations, The next layer is provided by the Florida Department of Law Enforcement (FDLE), which has statutory authority to inspect and review agency compliance with the Criminal Justice Standards Commission, applicable statutes, and regulations of the FDLE for evidence handling. The FDLE also has statutory authority to conduct criminal investigations of law enforcement agencies when warranted. The Office of State’s Attorney also has statutory authority to investigate misconduct or malfeasance bya law enforcement agency. Attachments 10 FY 2014 Coverdell Forensic Science Improvement Grants Program Mar 10, 2014 Attachment: External Investigations Name of Applicant Agency (including Name of State or Unit of Local Government): Okaloosa County Board of Commissioners, on behalf of Okaloosa County Sheriff's Office Date: March 10, 2014 Existing government entity (entities) with an appropriate process in place to conduct independent external investigations 1. Florida Department of Law Enforcement, 2331 Phillips Rd, Tallahassee, FL 32308 Okaloosa County 2014 Paul Coverdell Forensics Grant Application Plan for Collecting the Data Required for This Solicitation’s Performance Measures The Okaloosa County Sheriff's Office currently has a computerized records management system that contains an Evidence Tracking Module. Evidence is tracked “From cradle to grave” using a barcode and numeric system. This system contains data elements of date/time recovered, location of recovery, type, date/time entered into evidence, date/time submitted to lab, date/time received from lab, etc. The agency has “in-house” Information Technology personnel with the ability to write custom report queries to track information in a variety of ways. The report queries can be saved for standardized and reproducible results. All computer entries are saved in an audit tracking file. The existing system therefore provides the means to collect and report the required performance measures. General Instructions & Resources View Budget Summary OMB APPROVAL NO: 1121-0329 EXPIRES 7/31/2016 Budget Detail Worksheet (1) (2) (3) (4) (5) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be left blank. Indicate any non-federal( match ) amount in the appropriate category, if applicable. For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description. There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet. Record Retention: In accordance with the requirements set forth in 28 CFR Parts 66 and 70, all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period. The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2. A. Personnel — List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75.50) To View an Example, Click Here PERSONNEL (FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year Oe eal co me a 4 : $0 FEDERAL TOTAL $0 PERSONNEL NARRATIVE (FEDERAL) PERSONNEL (NON-FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year $0 NON-FEDERAL TOTAL $0 PERSONNEL NARRATIVE (NON-FEDERAL) TOTAL PERSONNEL $0 B. Fringe Benefits — Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman’s Compensation FRINGE BENEFITS (FEDERAL) Computation Description Cost Base Rate $0 FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) Computation Description Cost Base Rate — $0 NON-FEDERAL TOTAL $0 FRINGE BENEFITS NARRATIVE (NON-FEDERAL) TOTAL FRINGE BENEFITS $0 C. Travel — Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate “location to be determined.” Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the “Contractual/Consultant” category.To View an Example, Click Here TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost item. Cost Rate Bes fos Quantity ee neine ol Cost uu. MOdgING Night $0.00 Meals Day $0.00 __Mileage | _-Mile $0.00, Transportation: 7 __ [Roundtrip ___ $0.00) Local Travel? | : — $0.60 : a Other $0.00) © Subtotal $0.00 $0 FEDERAL TOTAL $0 TRAVEL NARRATIVE (FEDERAL) TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost tiem | Cost Rate | PRI]. Quantity | Nomoer of] Number of] Cost. ~ Lodgiig Night ~ $0.00 Meals Day $0.00 Mileage Mile : ie: $0.00 Transportation: Round-trip $0.00}: Loéal Travel $0.00 Other $0.00 Subtotal $0.00 - $0 NON-FEDERAL TOTAL $0 TRAVEL NARRATIVE (NON-FEDERAL) TOTAL TRAVEL $0 le items that are purchased (Note: Organization’s own capitalization policy for classification of equipment should be used). Expendable D. Equipment — List non-expendab! items should be included in the “Supplies” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. To View an Example, Click Here EQUIPMENT (FEDERAL) Computation Item Cost Quantity Cost Moxphotrak (or equivalent) High Speed Station and AFIS (Federal portion) eS, oe i Ge . : . “$173,000.00 Co : - ue SI “31 73,000 FEDERAL TOTAL $175,000 EQUIPMENT NARRATIVE (FEDERAL) The Latent Station and equipment are used to scan latent prints that have been lifted at crime scenes or from items recovered. The scanned latents are then submitted thru the AFIS database and compared to existing prints. The computer will then return prints that are close matches. At that point a trained technician must compare the exemplars to make a positive match. EQUIPMENT (NON-FEDERAL) Computation Item Quantity Cost Cost Morphotrak (or equivalent) High Speed Station and AFIS (local portiony Io $12,000.00), $12,000 NON-FEDERAL TOTAL $12,000 EQUIPMENT NARRATIVE (NON-FEDERAL) This is the difference in allowable Federal Share and the actual cost of the equipment. This cost ($12,000) will be borne by the agency from local funds. TOTAL EQUIPMENT $187,000 E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. To View an Example, Click Here SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity/Duration Cost FEDERAL TOTAL $0 SUPPLIES NARRATIVE (FEDERAL) SUPPLIES (NON-FEDERAL) Computation Supply Items Cost Quantity/Duration Cost ~$0 NON-FEDERAL TOTAL $0 SUPPLIES NARRATIVE (NON-FEDERAL) TOTAL SUPPLIES $0 F. Construction — Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. To View an Example, Click Here ; CONSTRUCTION (FEDERAL) Purpose Description of Work Cost FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (FEDERAL) . CONSTRUCTION (NON-FEDERAL) Purpose Description of Work Cost NON-FEDERAL TOTAL $0 CONSTRUCTION NARRATIVE (NON-FEDERAL) TOTAL CONSTRUCTION $0 G. Consultants/Contracts — Indicate whether applicant’s formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day or $56.25 per hour require additional justification and prior approval from OJP. Te View an Example, Click Here CONSULTANT FEES (FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity 8 HourDay fe 50 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (FEDERAL) CONSULTANT FEES (NON-FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity _ 8 Hor Day , $0 SUBTOTAL $0 CONSULTANT FEES NARRATIVE (NON-FEDERAL) Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) Purpose of Travel Location Computation Cost Lodging Night, | | : $0.60 Meals Day | $0.00} -. Mileage Mile |, $0.00) Transportation: Round-trip _. Local Travel Other Subtotal 50.00 oe SUBTOTAL $0 FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (FEDERAL) CONSULTANT EXPENSES (NON-FEDERAL) Purpose of Travel Location Computation Cost saan, | Basis for |... | Number of | Number of 2a item | Cost Rate Rate i Quantity People Ttips Cost Lodging Night. . $0.00}. Meals _ Day _ $0.00]. . Mileage | Mile | 80.00) Transportation: {Round-trip $0.00 Local Travel. | | $0.00 Other $0.00] Subtotal $0.00[ SUBTOTAL $0 NON-FEDERAL TOTAL $0 CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL) TOTAL CONSULTANTS $0 Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. CONTRACTS (FEDERAL) Jtem Cost FEDERAL TOTAL $0 CONTRACTS NARRATIVE (FEDERAL) CONTRACTS (NON-FEDERAL) Ttem Cost NON-FEDERAL TOTAL $0 CONTRACTS NARRATIVE (NON-FEDERAL) TOTAL CONTRACTS $0 TOTAL CONSULTANTS/CONTRACTS $0 HH. Other Costs — List items (e.g., rent ( arms-length transaction only ), reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months torent. The basis field is a text field to describe the quantity such as square footage, months, etc. Toe View an Example, Click Here OTHER COSTS (FEDERAL) Computation Description ; Cost Quantity Basis Cost Length of Time $0 FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (FEDERAL) OTHER COSTS (NON-FEDERAL) Description Computation Quantity Basis Cost Length of Time Cost $0 NON-FEDERAL TOTAL $0 OTHER COSTS NARRATIVE (NON-FEDERAL) TOTAL OTHER COSTS $0 I. Indirect Costs — Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement ), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant Federal agency , which will review all documentation and approve a rate for the applicant organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories. (Note: Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) To View an Example, Click Here INDIRECT COSTS (FEDERAL) Computation Description Cost Base Rate $9 FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (FEDERAL) INDIRECT COSTS (NON-FEDERAL) Computation Description Cost Base Rate 80: NON-FEDERAL TOTAL $0 INDIRECT COSTS NARRATIVE (NON-FEDERAL) TOTAL INDIRECT COSTS $0 Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project. Budget Category Federal Request Non-Federal Amounts Total A. Personnel $0 . $0 $0 IB. Fringe Benefits $0 $0 $0 C. Travel $0 $0 $0 D. Equipment $175,000 $12,000 $187,000, E. Supplies $0 $0 $0 IF. Construction $0 $0 $0 G. Consultants/Contracts $0 . $0 $0) H. Other $0 $0 $0 Total Direct Costs $175,000 $12,000 $187,000 I. Indirect Costs $0 $0 $0 TOTAL PROJECT COSTS $175,000 $12,000 $187,000 Federal Request $175,000 Non-Federal Amount $12,000 Total Project Cost $187,000 Public Reporting Burden Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time to complete and file this application is four (4) hours per application. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs, Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. Okaloosa County Sheriff's Office FY2014 Paul Coverdell Forensic Science Improvement Grants Program Application Budget Detail Worksheet and Budget Narrative Budget Narrative Personnel A certified latent print examiner will be hired for the grant period to set up the latent print capability, help the Crime Scene Technicians prepare policies and procedures for submission and examination, mentor the CSI staff to help apply the methods learned in their training, and to provide experienced oversight. The personnel costs will not be charged to the grant and all costs will be borne by the agency. Equipment The Latent Station and equipment are used to scan latent prints that have been lifted at crime scenes or from items recovered. The scanned latents are then submitted thru the AFIS database and compared to existing prints. The computer will then return prints that are close matches. At that point a trained technician must compare the exemplars to make a positive match. Latent Station, incl software, 187,000 187,000 control computer, workstation desk, latent camera and illumination, installation, and freight. Includes on-site training TOTAL: 187,000 (FEDERAL SHARE OF PROJECT: 175,000 Okaloosa County Sheriff's Office FY2014 Paul Coverdell Forensic Science Improvement Grants Program Application Budget Detail Worksheet and Budget Narrative BUDGET SUMMARY A. Personnel 0 B. Equipment 187,000 TOTAL PROJECT COSTS 187,000 Federal Request: 175,000 Non-Federal Amount: 12,000 Budget Narrative Equipment The Latent Station and equipment are used to scan latent prints that have been lifted at crime scenes, and to scan archived paper prints for comparison. The equipment selected will be compatible with other equipment in the region, such as MorphoTrak. The equipment is the standard used in the State of Florida by certified/accredited labs. The $182,000 price includes freight, set-up, and a three-day training course on proper operation of the equipment. Okaloosa County Paul Coverdell Forensics Grant Application Applicant Disclosure of Pending Applications The Okaloosa County Sheriff's Office, the agency for whom the Okaloosa County Board of County Commissioners is submitting this application, has no pending Federal or State grant applications. All grant applications have been awarded and are in progress. No existing grant funded this or similar projects. The Okaloosa County Sheriff's Office is not planning to pursue other Federal or State grants for the project described in this application. Existing Grants: DOJ COPS Hiring Grant George Collins, 850-651- 7410, gcollins@sheriff- okaloosa.org FEMA Operation Stonegarden | George Collins, 850-651- 7410, gcollins@sheriff- okaloosa.org DHS SHSGP George Collins, 850-651- , 7410, gcollins@sheriff- okaloosa.org DOJ Byrne Memorial Grant George Collins, 850-651- 7410, gcollins@sheriff- okaloosa.org George Collins From: Milligan, Lauren [Lauren.Milligan@dep.state.fl.us] Sent: Tuesday, March 11, 2014 11:51 AM To: George Collins Subject: RE: Coverdell Federal Grant Dear Inspector Collins: Although the subject federal grant program may be eligible for coverage under Presidential Executive Order 12372, the application is exempt from the E.O. 12372 review process in the State of Florida. Section 4 of Gubernatorial Executive Order 95-359 provides that all federal applications that originate from non-state agencies, such as local governments and non-profit organizations, and that have no significant effect on Florida’s environment, are exempted from the intergovernmental coordination and review process overseen by the State Clearinghouse. To put the exemption criteria simply, your project is exempt if it does not involve construction or wetland dredge/fill activities. When you fill out your Application for Federal Assistance (Standard Form 424), it may be forwarded to the federal funding agency without going through the state review process. Please check: “b. Program is subject to E.O. 12372 but has not been selected by the State for review.” in Box No. 19 of SF 424. If you have any questions concerning the state intergovernmental review process or exemption criteria, please don’t hesitate to contact me at (850) 245-2170 or Lauren.Milligan@dep.statefl.us. Best of luck! Yours sincerely, Lauren P. Milligan, Coordinator Florida State Clearinghouse Florida Department of Environmental Protection 3900 Commonwealth Blvd, M.S. 47 Tallahassee, FL 32399-3000 ph. (850) 245-2170 fax (850) 245-2190 Lauren.Milligan@dep.state.fl.us From: George Collins [mailto:gcollins@sheriff-okaloosa.org] Sent: Tuesday, March 11, 2014 12:31 PM To: Milligan, Lauren Subject: Coverdell Federal Grant Ms. Milligan: The Okaloosa SO is applying for a Coverdell Forensics grant. They are requiring us to check with you to see if the app needs an E.O. 12372 State review. Although new facilities are an authorized expenditure under the grant, we will not be building or modifying any structures. WE will only buy a fingerprint scanner and computer that will be set up in an existing building. Does this require a State review? Thank you. Inspector George S. Collins Homeland Security/Criminal Intelligence Okaloosa County Sheriff's Office 1250 North Eglin Parkway Shalimar, FL 32579 Landline (850)651-7410 Cellular (850)428-7877 Fax (850)609-3048 gcollins@sheriff-okaloosa.org The Mission of the Okaloosa County Sheriff’s Office: “Ensuring fair and equal administration of the law, safeguarding civil liberties and preserving public safety; doing so with professionalism and unity of purpose, while being good stewards of the public’s trust.” PLEASE NOTE: This email may contain Law Enforcement Sensitive or Privileged Information, which is intended only for use by the individual or entity to which the email is addressed. if you have received this email in error, please delete it immediately. E-mail communications to or from Okaloosa County Sheriff's Office employees are considered public records and are available to the public and media upon request. Your e-mail communications with attachments, including your email address, are subject to public disclosure.