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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: April 15, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Vanderhoek
SUBJECT: Gator Boring Task Order 2 Invoice Approval
DEPARTMENT: Information Systems
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board is requested to approve payment of Gator Boring &
Trenching, Inc. Invoice #5376 in the amount of $10,423.00.
BACKGROUND: Gator Boring & Trenching, Inc. Task Order 2 on Contract C14-2094-WS
was approved in the amount of $8,923.00 for directional boring. Before the task order was
written, work efforts were coordinated between County departments for hand trenching within
the fenced area of the work location. However, when the work was to commence the planned
labor force was not available. With limited Information Systems staff and lack of other
resources, and in order to stay on time with this fiber optic project, the work proceeded with
Gator Boring digging the trench by hand, which resulted in the invoice exceeding the task order
amount of $8,923.00 by $1,500.00. It should be noted that this was not an emergency purchase
and, therefore, the Purchasing Policy guidelines for such a purchase were not applicable.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Approve for payment Gator Boring & Trenching, Inc. #5376 in the
amount of $10,423.00.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator