Okaloosa County School Board — Workshop Meeting, January 18, 2018 — reading text

Elementary School for a sound system, in the amount of $2,736.32. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for a sound system in the amount of $2,736.32. File Attachments Northwood Sound System Quote SOC2769656.pdf.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Budget Amendment #3 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2017: General Fund $ 78,819.93 Debt Service Funds 0.00 Capital Projects Funds 88,833.61 Other Special Revenue Funds - Federal 638,279.59 Other Special Revenue Funds - Food Service 1,226.77 Total - All Funds $807,159.90 File Attachments !BA 03 - Nov 2017.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for November 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2017 Public Content The financial statement for the month ending November 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Nov 2017.pdf (650 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-22-18.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $2,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-1-22.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Warrant Register and Accounts Payable Warrant Register for December 2017, totaling $33,251,864.97; and Bank Transfers for December  2017, totaling $13,125,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $33,251,864.97 and Bank Transfers in the amount of $13,125,000.00 Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2017, totaling $33,251,864.97; and Bank Transfers for December 2017, totaling $13,125,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval File Attachments 06 - MIS 3478 - Warrant Register - December 2017.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Request to advertise a Public Hearing for new School Board Policy 1-25, Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be advertised to receive public input on the proposed revisions to new School Board Policy 1-25 Public Records Requests. File Attachments Policy1-25 Public Records Requests 1-11-18.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public