Okaloosa County School Board — Workshop Meeting, January 18, 2018

Thursday, January 18, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 18, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Added item 9.10, Leave Without Pay 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Girls Volleyball Team, 2017 Florida High School Athletic Association Class 7A State Champions, presented by the Superintendent Meeting : Jan 18, 2018 - Workshop Meeting Type : Recognition Public Content Choctawhatchee High School Girls Volleyball 2017 State Team Members, led by Head Coach Scott Allen and Assistant Coaches Meaghan Allen, Shelby Bennett, and India Stinson: Jyriana Grant Sophie Lea Lindsey Legg Carlisa Gomez Kassandra Fairly Belanna Torres-Caballero Mia DeRosa Melia Lindner Amber Leggett Jessica Fairly Jaden Lindner Isabella Teran Alexa Hull Lauren Werley Managers: Caroline Neale and Riley Braden 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 18, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 18, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 7 - Dec 19.pdf (135 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 18, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 7 - 19.pdf (116 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2017 and 2016, presented by Rita  R. Scallan, Chief Financial Officer. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the 2016-2017 audit report for Northwest Florida State College Collegiate High School. File Attachments NWFSC CHS Final Audit Report 2016-2017.pdf (284 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less thatn $5,000 for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2017.pdf (5 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools or departments at a value less than the $5,000 threshold for Internal Funds and the $2,500 threshold for Budgetary Funds for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT THRU DEC 2017.pdf (20 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Quarterly Report: Service Agreement for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools or departments at a value up to $5,000 for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2017-2018 SCHOOL YEAR (1).PDF (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.7 Update on Enrollment and Portable Building Usage, presented by Steve Horton, Assistant Superintendent, MIS. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information File Attachments Enrollment - Fall 18 Update w Portables.pdf (1,250 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of January 4, 2018; Minutes of the Workshop Meeting of January 4, 2018; Minutes of the Regular Meeting of January 8, 2018, recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of the Student Disciplinary Hearing of January 4, 2018; Minutes of the Workshop Meeting of January 4, 2018; Minutes of the Regular Meeting of January 8, 2018. File Attachments 1-4-2018 Workshop DRAFT.pdf (241 KB) 1-8-2018 Meeting DRAFT.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for replacement of baseball fence and other capital improvements, in the amount of $16,446.00, presented by Dewey Destin, and  recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $16,446.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for replacement of baseball fence, the painting of new sports complex, and tinting of the principal's office window, in the amount of $16,446.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for replacement of baseball fence, painting of the newly dedicated sports complex, and the tinting of the principal's office window, in the amount of $16,446.00. File Attachments Bruner MS - Quotes for fence, painting, window tinting.pdf (540 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital  Outlay Funds to Edwins Elementary School for painting of front entry, in the amount of $3,558.00, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $3,558.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 3 School Board Member Capital Outlay Funds to Edwins Elementary School for painting of front entry, in the amount of $3,558.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to to Edwins Elementary School for painting of front entry in the amount of $3,558.00. File Attachments Edwins - Painting Front Entry Quote.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College/CHOICE High School for replacement of doors, in the amount of $18,028.74, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $18,028.74 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College/CHOICE High School for replacement of doors, in the amount of $18,028.74. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College/CHOICE High School to replace doors in the amount of $18,028.74. File Attachments OTC-CHOICE - Quote for Doors.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for an electronic school sign, in the amount of $7,000.00, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for an electronic school sign, in the amount of $7,000.00. Public Content District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for an electronic school sign in the amount of $7,000.00. The remaining cost will be paid by the school. File Attachments Choctaw - RFQ School Sign.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for a sound system, in the amount of $2,736.32, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $2,736.32 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for a sound system, in the amount of $2,736.32. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for a sound system in the amount of $2,736.32. File Attachments Northwood Sound System Quote SOC2769656.pdf.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Budget Amendment #3 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2017: General Fund $ 78,819.93 Debt Service Funds 0.00 Capital Projects Funds 88,833.61 Other Special Revenue Funds - Federal 638,279.59 Other Special Revenue Funds - Food Service 1,226.77 Total - All Funds $807,159.90 File Attachments !BA 03 - Nov 2017.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for November 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2017 Public Content The financial statement for the month ending November 30, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Nov 2017.pdf (650 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-22-18.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : Yes Dollar Amount : $2,900.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-1-22.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Warrant Register and Accounts Payable Warrant Register for December 2017, totaling $33,251,864.97; and Bank Transfers for December  2017, totaling $13,125,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $33,251,864.97 and Bank Transfers in the amount of $13,125,000.00 Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2017, totaling $33,251,864.97; and Bank Transfers for December 2017, totaling $13,125,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval File Attachments 06 - MIS 3478 - Warrant Register - December 2017.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Request to advertise a Public Hearing for new School Board Policy 1-25, Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be advertised to receive public input on the proposed revisions to new School Board Policy 1-25 Public Records Requests. File Attachments Policy1-25 Public Records Requests 1-11-18.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request to advertise a Public Hearing for revised School Board Policy 03-01 Instructional Materials, presented by Ann Flanagan, Reading Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board  Policy 03-01 Instructional Materials. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 03-01 Instructional Materials. For additional information, please contact Ann Flanagan at 833-6312. File Attachments 03-01 Instructional Materials REDLINED January 11.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Request to advertise a Public Hearing for revised School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material, presented by Ann Flanagan, Reading Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 03-05 Procedures for  Handling Criticism of Library Books or Educational Material. Public Content A public hearing will be advertised to receive public input on the proposed revisions to School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material. For additional information, please contact Ann Flanagan, Reading Curriculum Specialist, at 833-6312. File Attachments 03-05 Procedures for Handling Criticism of Library Books or Educational Material REDLINED January 10.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Annual Agreement for Charter Bus Services with Covenant Elite Charters & Tours, LLC presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed. Recommended Action : Motion to approve the Annual Agreement for Charter Bus  Services with Covenant Elite Charters & Tours, LLC. Public Content Request approval of the Annual Agreement for Charter Bus Services with Covenant Elite Charters & Tours, LLC to provide transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments COVENANT ELITE CHARTERS & TOURS, INC..pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 ITB 18-06 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's award of ITB 18-06 Remanufactured Bus Parts to Test Calibration Company, Inc. Public Content Request approval of the committee's award of ITB 18-06 Remanufactured Bus Parts to Test Calibration Company, Inc. The bid was awarded based on fixed prices and will be used on an as needed basis. Funding will be paid from General Funds and a copy of the award tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-3553. File Attachments ITB 18-06 TAB.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $161,824.60 Budgeted : Yes Budget Source : Captial Funds, Project 5341 District Wide - ADA Playgrounds Recommended Action : Motion to approve the purchases of playground equipment for Baker School, Okaloosa STEMM Center and  Bob Sikes Elementary School for a total of $161,824.60. Public Content Request approval of the purchase of playground equipment for Baker School in the amount of $57,152.20, Okaloosa STEMM Center in the amount of $47,520.20, and for Bob Sikes Elementary School in the amount of $57,152.20 for a total of $161,824.60. Funds will be paid from Capital Funds, Project 5341 District Wide - ADA Playgrounds and copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments BAKER SCHOOL QUOTE.pdf (479 KB) BOB SIKES QUOTE.pdf (479 KB) OK STEMM CENTER QUOTE.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Request from Gulf Power Company for a Tree Trim, Cut, and Removal Easement on School Board owned Property on Old Bethel Road in Crestview, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Recommended Action :  Motion to approve Gulf Power's request for a fifteen (15) foot tree trim, cut and removal easement on Old Bethel Road. Public Content Gulf Power is requesting a fifteen foot (15') tree trim, cut and removal easement. They are in the process of improving the clearance of their distribution lines in the county. In order to have the proper clearances for the conductors Gulf Power Company is requesting a fifteen foot (15’) tree trim, cut and removal easement for their distribution line running along Old Bethel Road in Crestview. A detailed legal description is provided in the easement document. Gulf Power Company will compensate the School Board $375.00 for this easement. The easement does not allow the placement of any poles or facilities on the property. There are no facility issues with this request. (As a note, the power lines move to the opposite side of the road approximately where the "X" is on the attached aerial.) File Attachments Davidson MS trim a tree easement with spray-sprayed deleted.pdf (730 KB) Davidson Middle aerial Gulf Power tree trim easement.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Request from Gulf Power Company for a Tree Trim, Cut, and Removal Easement on School Board owned Property on Steel Mill Creek Road in Laurel Hill, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 22, 2018 Absolute Date : Jan 15, 2018 Recommended Action : Motion to approve Gulf Power's request for a fifteen (15) foot tree trim, cut and removal easement on Steel Mill Creek Road in Laurel Hill. Public Content Gulf Power is requesting a fifteen foot (15') tree trim, cut and removal easement. They are in the process of improving the clearance of their distribution lines in the county. In order to have the proper clearances for the conductors Gulf Power Company is requesting a fifteen foot (15’) tree trim, cut and removal easement for their distribution line running along Steel Mill Creek Road in Laurel Hill. A detailed legal description is provided in the easement document. Gulf Power Company will compensate the School Board $981.00 for this easement. The easement does not allow the placement of any poles or facilities on the property. The easement is not located on the Laurel Hill School campus site (see attached.) File Attachments Laurel Hill School trim a tree easement with spray-sprayed deleted.pdf (1,154 KB) Laurel Hill aerial Gulf Power tree trim easement.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments January 22, 2018 Ed Support Board Report.pdf (116 KB) January 22, 2018 Instructional Board Report.pdf (117 KB) BOARD REPORT JANUARY 22, 2018.pdf (8 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.2 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSJanuary8th2018.pdf (38 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Deferred Retirement Option Program (DROP), presented by Stacie Smith, Assistant Superintendent, Human Resources, and  recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments January 22, 2018 DROP Board Report.pdf (211 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employees on Administrative Leave, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employees on Administrative Leave. Public Content The following employees are on Administrative Leave: EID 111526 110708 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Termination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #105036 be terminated for violation of School Board Policy 07-03 as more specifically identified in the attached notice letter to the employee. 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Reinstatement, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve reinstatement of employee. Public Content Reinstatement of employee EID#118427 as specified in attached letter. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith,  Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tara Mitchell, Shoal River Middle, 1.00 hr Melissa Young, Fort Walton Beach High, 33.75 hrs 9. Superintendent's Human Resources Recommendations Subject : 9.8 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 1-22-2018.pdf (55 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught or student requirements. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-of-Field Board Approval Report 01-22-2018.pdf (73 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Preferred Date : Jan 22, 2018 Absolute Date : Jan 22, 2018 Fiscal Impact : No Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. A complete list is attached. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 18, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 18, 2018 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 18, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 18, 2018 - Workshop Meeting Type : Information File Attachments 1-22-2018 Student Trip Requests.pdf (2,356 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 18, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments FL Schools of Excellence.pdf (1,240 KB) 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 18, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 18, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Attorney-Client Session Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will hold a Special Meeting for the purpose of conducting a closed attorney-client session to discuss pending litigation issues relating to Case Number 2016 CA 001472 F, pending in the Circuit Court in and for Okaloosa County, Florida. The meeting will be conducted in the Training Room at the School District's Central Administration Building, Niceville, Florida. The attorney- client portion of the meeting will be closed to the press and public pursuant to Florida law. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 18, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.