Okaloosa County School Board — Workshop Meeting, January 18, 2018 — reading text

Thursday, January 18, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 18, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 18, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Added item 9.10, Leave Without Pay 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Girls Volleyball Team, 2017 Florida High School Athletic Association Class 7A State Champions, presented by the Superintendent Meeting : Jan 18, 2018 - Workshop Meeting Type : Recognition Public Content Choctawhatchee High School Girls Volleyball 2017 State Team Members, led by Head Coach Scott Allen and Assistant Coaches Meaghan Allen, Shelby Bennett, and India Stinson: Jyriana Grant Sophie Lea Lindsey Legg Carlisa Gomez Kassandra Fairly Belanna Torres-Caballero Mia DeRosa Melia Lindner Amber Leggett Jessica Fairly Jaden Lindner Isabella Teran Alexa Hull Lauren Werley Managers: Caroline Neale and Riley Braden 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 18, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 18, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 7 - Dec 19.pdf (135 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 18, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 7 - 19, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 7 - 19.pdf (116 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2017 and 2016, presented by Rita  R. Scallan, Chief Financial Officer. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the 2016-2017 audit report for Northwest Florida State College Collegiate High School. File Attachments NWFSC CHS Final Audit Report 2016-2017.pdf (284 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less thatn $5,000 for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2017.pdf (5 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools or departments at a value less than the $5,000 threshold for Internal Funds and the $2,500 threshold for Budgetary Funds for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT THRU DEC 2017.pdf (20 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Quarterly Report: Service Agreement for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools or departments at a value up to $5,000 for the fourth quarter of 2017, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2017-2018 SCHOOL YEAR (1).PDF (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.7 Update on Enrollment and Portable Building Usage, presented by Steve Horton, Assistant Superintendent, MIS. Meeting : Jan 18, 2018 - Workshop Meeting Type : Information File Attachments Enrollment - Fall 18 Update w Portables.pdf (1,250 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of January 4, 2018; Minutes of the Workshop Meeting of January 4, 2018; Minutes of the Regular Meeting of January 8, 2018, recommended by the Superintendent for approval. Meeting : Jan 18, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of the Student Disciplinary Hearing of January 4, 2018; Minutes of the Workshop Meeting of January 4, 2018; Minutes of the Regular Meeting of