Okaloosa County School Board — Regular Meeting, July 24, 2017 — reading text

Supplementary Information Audit for Fiscal Years Ending 2017, 2019 and 2020. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage in the professional auditing services of Carr, Riggs & Ingram, L.L.C. for Fiscal Years Ending June 30, 2017, 2019 and 2020, is requested. The fee remains at $80,000.00, consistent with the previous years. The final audit will be delivered no later than March 31, 2018. File Attachments Engagement Letter CR&I- Financial Statements Audit.pdf (794 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for year ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2017. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-02) during the fiscal year 2016-2017 to perform the School Internal Funds Audit for Fiscal Year Ended June 30, 2017. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2017 is requested. The fee remains at $70,000.00, consistent with the previous years, and will be delivered to the School Board no later than October 31, 2017. File Attachments Engagement Letter CR&I - Internal Funds Audit.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Exempted Purchase: NWEA, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $217,375.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of MAP Assessment Suite from MWEA in the amount of $217,375.00. Public Content Request approval to purchase MAP Assessment Suite from NWEA in the amount of $217,375. This purchase is exempt under 6A.1.012 (11)(b). The contract is effective August 1, 2017 through July 31, 2018 and will be paid from General Funds, Project 6123 Reading Instruction. Copies of the quote and Master Services Agreement are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments NWEA QUOTE.pdf (201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Service Agreement #18-28 Hayden Fletcher, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-28 Hayden Fletcher in the amount of $6,500. Public Content Request approval of Service Agreement #18-28 Hayden Fletcher, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $500.00 per month for up to twelve (12) months for a total of $6,000.00. In addition, any additional choreography/ music arranging will be paid based on $25.00 per hour, not to exceed $500.00. The total contract amount is not to exceed $6,500. The contract is effective July 25, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-28.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Service Agreement #18-29 Christine Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #18-29 Christine Woodard in the amount of $10,200. Public Content Request approval of Service Agreement #18-29 Christine Woodard, on behalf of Niceville High School, to provide Choreographer/Instructor Services. The Provider will be paid $6,000.00 for Choreography Design/ Instruction; $3,000.00 to be paid at the end of August 2017 and the remaining balance of $3,000.00 will be paid upon completion of services. In addition, the Provider will be paid $35.00 per hour, up to 120 hours, for a total of $4,200.00 for rehearsals and performances. The total contract is not to exceed $10,200.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective July 25, 2017 through May 30, 2018 and a copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 18-29.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Moved to Discussion Agenda 8.1 - Agreement between the School Board of Okaloosa County and FBMC Benefits Management, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent