Okaloosa County School Board — Regular Meeting, July 24, 2017

Monday, July 24, 2017 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 24, 2017 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 24, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.28, Okaloosa County School Bus Routes for the 2017-2018 school year; added item: 7.29, Task Order 752472: RFP 1401, Data Drop at Destin Elementary School in two portable buildings. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added item 7.28, Okaloosa County School Bus Routes for the 2017-2018 school year; added item 7.29, Task Order 752472: RFP 1401, Data Drop at Destin Elementary School in two portable buildings. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.1 Appointment of Ms. Lori Wagner to the position of Assistant Principal II, Walker Elementary School, recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Ms. Lori Wagner to the position of Assistant Principal II, Walker Elementary School. Motion & Voting Motion to approve the appointment of Ms. Lori Wagner to the position of Assistant Principal II, Walker Elementary School. Motion by Tim Bryant, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of June 22 - July 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 24, 2017 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of June 22 - July 5, 2017 presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 22 - July 5.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of June 22 - July 5, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 24, 2017 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 22 - July 5, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 22 - July 5 #2.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the second quarter of 2017, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- APRIL THRU JUNE 2017.pdf (12 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the second quarter of 2017, April through June 2017. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - APR - JUN 2017.pdf (8 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to Discussion Agenda as requested by Mr. Destin Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of July 6, 2017; Minutes of the Workshop Meeting of July 6, 2017;  Minutes of the Regular Meeting of July 10, 2017; Minutes of the Budget Workshop of July 13, 2017, recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of July 6, 2017; Minutes of the Workshop Meeting of July 6, 2017; Minutes of the Regular Meeting of July 10, 2017; Minutes of the Budget Workshop of July 13, 2017. File Attachments 7-6-2017 Workshop DRAFT.pdf (163 KB) 7-10-2017 Meeting DRAFT.pdf (164 KB) 7-13-2017 Budget Workshop DRAFT.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for flexible seating classroom furniture, in the amount of $10,027.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,027.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for flexible seating classroom furniture in the amount of $10,027.00 Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for flexible seating classroom furniture in the amount of $10,027.00. File Attachments Pryor - Quote Flexible Seating.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for epoxy floors and walls of restrooms and hallway, in the amount of $9,680.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,680.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for epoxy floors and  walls of restrooms and hallway in the amount of $9,680.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for epoxy floors and walls of restrooms and hallway in the amount of $9,680.00. File Attachments Quote-Pryor MS Bathrooms-Hallway.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-24-17.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $60,203.65 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments District Donation List - Foundation FY 2016-2017.pdf (10 KB) Donations 2017-7-24.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for June 2017, totaling $54,422,804.77; and Bank Transfers for June 2017, totaling $34,001,885.23, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $54,422,804.77 and Bank Transfers in the amount of $34,001,885.23. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for June 2017, totaling $54,422,804.77; and Bank Transfers for June 2017, totaling $34,001,885.23, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 12 - MIS 3478 - Warrant Register - June 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. for the Okaloosa County School Board Financial Statement and Supplementary Information Audit for the Year Ended June 30, 2017, 2019 and 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County, and Carr, Riggs & Ingram, L.L.C., for the Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019 and 2020. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-01) during the fiscal year 2016-2017 for the Independent Audit of Okaloosa District Schools Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019 and 2020. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage in the professional auditing services of Carr, Riggs & Ingram, L.L.C. for Fiscal Years Ending June 30, 2017, 2019 and 2020, is requested. The fee remains at $80,000.00, consistent with the previous years. The final audit will be delivered no later than March 31, 2018. File Attachments Engagement Letter CR&I- Financial Statements Audit.pdf (794 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for year ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2017. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-02) during the fiscal year 2016-2017 to perform the School Internal Funds Audit for Fiscal Year Ended June 30, 2017. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2017 is requested. The fee remains at $70,000.00, consistent with the previous years, and will be delivered to the School Board no later than October 31, 2017. File Attachments Engagement Letter CR&I - Internal Funds Audit.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Exempted Purchase: NWEA, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $217,375.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of MAP Assessment Suite from MWEA in the amount of $217,375.00. Public Content Request approval to purchase MAP Assessment Suite from NWEA in the amount of $217,375. This purchase is exempt under 6A.1.012 (11)(b). The contract is effective August 1, 2017 through July 31, 2018 and will be paid from General Funds, Project 6123 Reading Instruction. Copies of the quote and Master Services Agreement are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments NWEA QUOTE.pdf (201 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Service Agreement #18-28 Hayden Fletcher, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Recommended Action : Motion to approve Service Agreement #18-28 Hayden Fletcher in the amount of $6,500. Public Content Request approval of Service Agreement #18-28 Hayden Fletcher, on behalf of Choctawhatchee High School, to provide Band/Percussion Clinician Services. The Provider will be paid $500.00 per month for up to twelve (12) months for a total of $6,000.00. In addition, any additional choreography/ music arranging will be paid based on $25.00 per hour, not to exceed $500.00. The total contract amount is not to exceed $6,500. The contract is effective July 25, 2017 through June 30, 2018 and a copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 18-28.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Service Agreement #18-29 Christine Woodard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #18-29 Christine Woodard in the amount of $10,200. Public Content Request approval of Service Agreement #18-29 Christine Woodard, on behalf of Niceville High School, to provide Choreographer/Instructor Services. The Provider will be paid $6,000.00 for Choreography Design/ Instruction; $3,000.00 to be paid at the end of August 2017 and the remaining balance of $3,000.00 will be paid upon completion of services. In addition, the Provider will be paid $35.00 per hour, up to 120 hours, for a total of $4,200.00 for rehearsals and performances. The total contract is not to exceed $10,200.00. Funds will be paid from Internal Funds, Band Boosters. The contract is effective July 25, 2017 through May 30, 2018 and a copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 18-29.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Moved to Discussion Agenda 8.1 - Agreement between the School Board of Okaloosa County and FBMC Benefits Management, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. for RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. to provide employee benefits brokerage and consulting services. The three (3) year agreement is effective August 1, 2017 through July 31, 2020 and will be paid on an annual basis at a fee of $175,000. For additional information please contact Stacie Smith at (850) 833-5801 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FBMC Response to RFP17-04.pdf (4,135 KB) RFP17-04_Final.pdf (1,337 KB) FBMC Benefits Management Inc. Agreement with OCSB Final - 7-19-17.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program, presented by Steve Bolton, Director, Facilities Planning and  Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Interagency/Public Works Agreement between the School Board of Okaloosa County, Florida and the State of Florida, Department of Corrections, for the Inmate Work Program. Public Content The Okaloosa Correctional Institution has submitted the Interagency Agreement on an updated form from the State Department of Corrections. This agreement provides services at no cost to the District. This agreement, in its previous format, was approved by the Board on Jul 26, 2004. File Attachments 1-Dept of Corrections Inmate Work Program - Okaloosa Schools.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of Provider Managed Auction Services Agreement with Bidilla, Inc., presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Recommended Action : Motion to approve the renewal of the Provider Managed Auction Services Agreement with Bidilla, Inc., for surplus property on-line auction services. Public Content Approval is requested to renew the Provider Managed Auction Services Agreement with Bidilla, Inc. for an additional one (1) year period, July 14, 2017 through July 13, 2018. This agreement is for the purpose of conducting on-line auction services of surplus property approved for disposal by the School Board. Copies of the vendor renewal confirmation and original agreement are attached. File Attachments Bidilla, Inc response to renewal of agreement July 2017.pdf (590 KB) Bidilla, Inc Auction Services Agreement FULLY EXECUTED- July 1, 2016.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Amended School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Stephen Anderson, Program Director, School Food Service, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amended School Food Service Agreement between the School Board of Okaloosa  County and AMI Kids Emerald Coast, Inc. Public Content The Board previously approved this agreement on May 8, 2017. The amended agreement has added the breakfast program, which was not included in the original approved agreement. File Attachments AMI KIDS- Amended Agreement 2017-2018.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Contract/Lease Renewal Agreement between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners for the Library Cooperative Courier Service, presented by Eric Mitchell,  Director, MIS/IT, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : No Recommended Action : Motion to approve Contract/ Lease Renewal Agreement between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners for the Library Cooperative Courier Service, effective October 1, 2017 - September 30, 2018. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service contract/lease, #C08-1671-LIB for an additional term. The contract renewal period will be 10/1/17 - 9/30/18. The annual budgeted amount for this contract is $9,950.00 File Attachments Okaloosa County School Board for Library Cooperative Courier Services.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College for 2017-2018, presented by Cindy Gates, Director I, Principal Evaluations and Special Projects, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Inter- Institutional Early College/ Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College, effective August 21, 2017 through July 31, 2018. Public Content 2017-2018 Dual Enrollment Articulation Agreement between Okaloosa County Schools and Northwest Florida State College. Please contact Cindy Gates at 833-4208 for additional information. File Attachments Okaloosa County 2017-18 Articulation Agreement (002).pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Independent Contractor Service Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project,  presented by Tami Ellis, Science Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $11,970.00 Budgeted : Yes Budget Source : DoDEA SCIENCE Project grant Recommended Action : Motion to approve the Independent Contractor Service Agreement between the School Board of Okaloosa County and Northwest Florida State College to provide third party evaluation services for the DoDEA SCIENCE Project, in the amount of $11,970.00. Public Content This Service Agreement with Northwest Florida State College is to provide third party evaluation services for the DoDEA SCIENCE Project. The Provider will be paid in two invoices at $5,985.00 each for a total contract amount not to exceed $11,970.00 for work performed during the 2017-2018 school year and the beginning of the 2018-2019 school year. For additional information, please contact Tami Ellis at 833-4122. File Attachments NWFSC 3rd Party Evaluator Contract 2017_ MIS 2124 SERVICE AGREEMENT CONTRACT FOR PROFESSIONAL SERVICES - REV. 11-28-16.pdf (338 KB) 2017 NWFSC Delivarable Schedule1.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida to provide mental health counseling programs, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida. Public Content Children's Home Society will provide Mental Health Counselors to provide Mental Health Counseling and therapy to School District students at specific schools after obtaining consent from parents. File Attachments Okaloosa Co Sch Board and CHS MOU SY 17-18.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Agreement between the School Board of Okaloosa  County and Carlton Palms Educational Center Inc., presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 25, 2017 Absolute Date : Jul 25, 2017 Fiscal Impact : Yes Dollar Amount : $22,556.96 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 25, 2017 Absolute Date : Jul 25, 2017 Fiscal Impact : Yes Dollar Amount : $15,124.20 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to Approve the agreement between the School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Public Content This agreement provides educational services to an individual student at a residential facility. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 2016-2017 State Equity Report, presented by Steve Chatman, Specialist, Equity, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the 2016-2017 State Equity Report. Public Content The Annual State Equity Report is a means to evaluate our district's progress in complying with the Florida Educational Equity Act. Attached is the report that will be turned into the DOE and a brief overview of the report. File Attachments 2016-17 State Equity Power Point.pdf (7,332 KB) 2016-17 State Equity Report.pdf (23,144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2017-2018 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 7-24-2017.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting :  Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught or student requirements. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-of-Field Board Approval Report 07-24-2017.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments ADMIN DATA.pdf (34 KB) July 24, 2017 Instructional Board Report.pdf (133 KB) July 24, 2017 Ed Support Board Report.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJuly24th 2017.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.28 Okaloosa County School Bus Routes for the 2017-2018 school year, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School Bus Routes for the 2017-2018 school year. Public Content In order to meet the State requirement for School Board approval of school bus routes before the beginning of the school year, Board approval of the District's school bus routes is requested at this time, as this is the last School Board meeting prior to the beginning of the 2017-2018 school year. Attached at this time are the bus routes in draft form. Minor adjustments and typographical errors are currently being made to this draft. The document in it's final form be provided prior to the July 24 Regular Board Meeting, with no significant changes anticipated from the draft. For additional information or if you have questions, please contact Jay McInnis for additional information; 833-4204. File Attachments School Bus Routes 2017-2018 Final.pdf (2,141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.29 Task Order 752472 RFP 1401 for Data Drop in two portable buildings at Destin Elementary School, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $10,459.18 Budgeted : Yes Recommended Action : Motion to approve Telco Task Order #2-84 for Data Drop in two portable buildings at Destin Elementary School, in the amount of $10,459.18 (Incident #752472). Public Content Reference: Telco Task Order #2-84 (Incident #752472) File Attachments Telco TO 2-84 Destin ES 2 portables.pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent; and to move item 7.13 to the Discussion Agenda, as requested by Mr. Destin. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Agreement between the School Board of Okaloosa County and FBMC Benefits Management, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $175,000.00 Budgeted : Yes Recommended Action : Motion to approve the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. for RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. to provide employee benefits brokerage and consulting services. The three (3) year agreement is effective August 1, 2017 through July 31, 2020 and will be paid on an annual basis at a fee of $175,000. For additional information please contact Stacie Smith at (850) 833-5801 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FBMC Response to RFP17-04.pdf (4,135 KB) RFP17-04_Final.pdf (1,337 KB) FBMC Benefits Management Inc. Agreement with OCSB Final - 7-19-17.pdf (47 KB) Motion & Voting Motion to approve the agreement between The School Board of Okaloosa County and FBMC Benefits Management, Inc. for RFP 17-04 Employee Benefits Brokerage & Consulting Services. Motion by Tim Bryant, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Melissa Thrush, Rodney Walker, Lamar White No: Dewey Destin 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Jul 24, 2017 - Regular Meeting Type : Action Motion & Voting Motion to approve item 7.13 Agreement between the School Board of Okaloosa County and FMC Benefits Management, Inc. Motion by Tim Bryant, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Melissa Thrush, Rodney Walker, Lamar White No: Dewey Destin 9. Construction Program/Owner's Representative's Business Subject :  9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jul 24, 2017 - Regular Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #: 2-78, Niceville Network Connectivity presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval Meeting : Jul 24, 2017 - Regular Meeting Type : Action Preferred Date : Jul 24, 2017 Absolute Date : Jul 24, 2017 Fiscal Impact : Yes Dollar Amount : $9,940.94 Budgeted : Yes Budget Source : Niceville High School discretionary funds Recommended Action : Motion to approve Task Order #: 2-78, Niceville Network Connectivity in the amount of $9,940.94. File Attachments Niceville Network Connectivity Task Order # 2-78.pdf (265 KB) Motion & Voting Motion to approve Task Order #: 2-78, Niceville Network Connectivity in the amount of $9,940.94. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 24, 2017 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of State Student Trip Requests approved by the Superintendent Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 7-24-2017 Student Trip Requests.pdf (1,084 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 24, 2017 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jul 24, 2017 - Regular Meeting Type : Action, Information Recommended Action : Motion to approve the out-of- county travel expense for Tim Bryant, Okaloosa County School Board Representative for the Florida School Boards Association (FSBA), to attend the FSBA Federal Issues & Advocacy Conference on September 27-28, 2017, in Washington D.C. Public Content Board Members may request information or address concerns and other matters. File Attachments FSBA Federal Issues & Advocacy Conference.pdf (264 KB) Motion & Voting Motion to approve the out-of- county travel expense for Tim Bryant, Okaloosa County School Board Representative for the Florida School Boards Association (FSBA), to attend the FSBA Federal Issues & Advocacy Conference on September 27-28, 2017, in Washington, D.C. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policy 1-5 School Board Meetings, presented by Jeff McInnis, Attorney to the School Board, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action Public Content The proposed policy sets forth authority for the establishment of School Board meeting protocols and guidelines through School Board resolution. File Attachments 1-5 School Board Meetings-REDLINED.pdf (77 KB) Motion & Voting Motion to approve adoption of revised School Board Policy 1-5 School Board Meetings. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.2 Public Hearing for adoption of the Elementary  and Secondary Code of Student Conduct for the 2017-2018 school year, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 24, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the Elementary and Secondary Code of Student Conduct for the 2017-2018 school year. File Attachments 2017-18 Code of St. Cond. Eng. Elem.-pdf.pdf (110 KB) 2017-18 Code of St. Cond. Eng. Sec.-pdf.pdf (104 KB) 2017-18 Code of St. Con. Supt. Cover Eng. Elem. PDF.pdf (109 KB) 2017-18 Code of St. Con. Supt. Cover Eng. Sec. PDF.pdf (108 KB) 2017-18 Code of St. Cond. Spanish Elem.-pdf.pdf (116 KB) 2017-18 Code of St. Cond. Spanish Sec.-pdf.pdf (106 KB) 2017-18 Code of St. Con. Supt. Cover Sp. Elem. PDF.pdf (140 KB) 2017-18 Code of St. Con. Supt. Cover Span. Sec. PDF.pdf (140 KB) Motion & Voting Motion to approve the Elementary and Secondary Code of Student Conduct for the 2017-2018 school year. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jul 24, 2017 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on July 20, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 24, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: Revision of School Board Policy 1-5 School Board Meetings Elementary and Secondary Code of Student Conduct for the 2017-2018 School Year Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jul 24, 2017 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.