Okaloosa County School Board — Workshop Meeting, May 23, 2019 — reading text

contract amount not to exceed $1,000.00 per day, per school, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-09 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide a Planetarium Program for elementary, middle and high school students. The Provider will be paid $125.00 an hour, per day, per school which includes setup time, for a total contract amount not to exceed $1,000 per day, per school. The contact is effective July 1, 2019 through June 30, 2020. All funds will be paid by individual participating schools. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-09 PLANETARIUM PROGRAM.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #20-10 Emerald Coast Science Center: SSA Enrichment Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-10 Emerald Coast Science Center to provide an SSA Enrichment Program for a total contract amount not to exceed $36,000.00 ($6,000.00 per grade), effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-10 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide an SSA Enrichment Program for kindergarten through 5th grade students. The Provider will be paid $100.00 an hour, per event, for a total contract amount not to exceed $36,000.00 ($6,000.00 per grade). All funds will be paid by individual participating schools. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-10 SSA ENRICHMENT PROGRAM.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Amendment to the 401(a) FICA Alternative Plan, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Amendment to the 401(a) FICA Alternative Plan Public Content Approval of the agreement amendment between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC to permit In-Service Distributions for Participants in the FICA Alternative Plans is requested. The effective date for the agreement is July 1st, 2019. This modifies the agreement originally presented and approved at the April 8th Regular Meeting. The amendment will allow plan participants in the FICA Alternative Plan to receive In-Service distributions - that is distributions made while still working - provided that the participant has attained the normal retirement age of 65. You will find attached: Amendment to Permit In-Service Distributions FICA Alternative Plan (3121) - included for reference only For additional information, please contact Russ Frakes, Risk Management Specialist, at 833-5823. File Attachments OkaloosaCounty_401(a) 3121_Amendment to Permit In-Service Distributions_Signature Required.pdf (56 KB) FICA Alternative Plan (3121).pdf (1,574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 28, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 28, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 28, 2019 Board Meeting.pdf (410 KB) Surplus Property Food Services list for May 28, 2019 Board Meeting.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 The Okaloosa County School District 2020-2021 School Calendar, presented by Duscha Ross, Program Director, Information Systems and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve The Okaloosa County School District 2020-2021 School Calendar. Public Content The calendar committee was made up of (18) people with selections of members from the Superintendent, OCEA and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. The 2020-2021 calendar starts school for students on August 10th, finishes the first semester before the Christmas break and ends school for students the day before the Memorial Day holiday. For additional information please contact Duscha Ross at 850-689-7165. File Attachments 2020 - 2021 Calendar by Month - 20190515.pdf (486 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 107541 114275 121738 101153 101067 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Mika, Stephen Warehouse Manager School Food Service 6/1/2019 Wilson, Kathleen