Okaloosa County School Board — Workshop Meeting, May 23, 2019

Thursday, May 23, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 23, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: The order of Consent agenda items were adjusted at the request of the Superintendent. 3. Recognitions Subject : 3.1 Recognition of Fort Walton Beach High School Boys Doubles Tennis Team, FHSAA Class 3A Champions, presented by the Superintendent Meeting : May 23, 2019 - Workshop Meeting Type : Recognition Public Content The Fort Walton Beach High School Boys Doubles Tennis Team members are Frankie Muldowney and Tomas Pejanovic. Coaches arePat Markey and Frank Purdy. 4. Visitors Subject : 4.1 Cindy Holmes, Resource Development Director, and Rick Owen, President/CEO of United Way of Okaloosa-Walton Counties- Appreciation of contributions to the United Way Meeting : May 23, 2019 - Workshop Meeting Type : Presentation Public Content Cindy Homes, Resource Development Director, and Rick Owen, President/CEO of United Way of Okaloosa-Walton Counties would like to thank the teachers of the Okaloosa County School District for their contributions of $83,000 to the United Way. 4. Visitors Subject : 4.2 Children In Crisis Change For Children Campaign -Anne Johnston, Jenny Hamilton, Mary Jane Ross, and Ken Hair, CEO/President of Children In Crisis Meeting : May 23, 2019 - Workshop Meeting Type : Recognition Public Content “Top Fundraisers in the Change for Children Campaign” in the Okaloosa County Schools. Elementary School Category Destin Elementary Joe Jannazo, Principal; Lynette Connelly, School Sponsor Middle School Category Ruckel Middle Paul Whidden, Principal; Dennise Beachem, School Sponsor High School Category Choctawhatchee High School Michelle Heck, Principal; Becky Perez, School Sponsor Community School Category Southside Primary Debra Haan, Principal; Linda Dukes, School Sponsor Top Overall Fundraiser School Choctawhatchee High School 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Principal, Plew Elementary School, recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Tamara (Tammy) Matz to the position of Principal, Plew Elementary School. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Principal, Richbourg School, recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Amy Anderson to the position of Principal, Richbourg School. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Principal, Lewis School, recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Jason Driver to the position of Principal, Lewis School. 5. Administrative Personnel Appointments Subject : 5.4 Appointment of Assistant Principal I, Okaloosa Technical College, recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Okaloosa Technical College. 5. Administrative Personnel Appointments Subject : 5.5 Appointment of Assistant Principal II, Longwood Elementary School, recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Longwood Elementary School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 23, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of April 25 – May 8, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 23, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 25 – May 8, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 25 - May 8.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of April 25 – May 8, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 23, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 25 – May 8, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 25 - May 8.pdf (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Workshop Meeting of May 9, 2019; Minutes of Regular Meeting of May 13, 2019; Minutes of Special Workshop Meeting of May 15, 2019. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Workshop Meeting of May 9, 2019; Minutes of Regular Meeting of May 13, 2019; Minutes of Special Workshop Meeting of May 15, 2019. File Attachments 5-9-2019 Workshop - DRAFT.pdf (238 KB) 5-13-2019 Meeting - DRAFT.pdf (250 KB) 5-15-2019 Special Workshop-DRAFT.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations - School Safety and Security, presented by Danny Dean, Specialist, Safe Schools, and  recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve Request to advertise a Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations - School Safety and Security. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-28 Emergency Operations - School Safety and Security. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, to guide District and school administrators and other personnel in their implementation of safety and security plans, programs and best practices throughout the District. File Attachments 04-28 Emergency Operations - School Safety and Security.pdf (148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Memorandum of Understanding between the Sheriff of Okaloosa County, Florida and the School Board of Okaloosa County, Florida, to establish the terms and conditions under which the Sheriff’s Office can access live feed security video as part of the District’s overall safety and security plan, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve a Memorandum of Understanding between the Sheriff of Okaloosa County, Florida and the School Board of Okaloosa County, Florida, to establish the terms and conditions under which the Sheriff’s Office can access live feed security video as part of the District’s overall safety and security plan, effective for one year. Public Content Memorandum of Understanding between the Sheriff of Okaloosa County, Florida and the School Board of Okaloosa County, Florida, to establish the terms and conditions under which the Sheriff’s Office can access live feed security video as part of the District’s overall safety and security plan. For additional information, please contact Steve Horton, 689-7184. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Resolution No. 19-01, A Resolution of the School Board of Okaloosa County, Florida, Regarding School Safety, presented by Superintendent Marcus Chambers and recommended for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve Resolution No. 19- 01, A Resolution of the School Board of Okaloosa County, Florida, Regarding School Safety. Public Content The School Board requests that Okaloosa County Sheriff Larry Ashley establish and implement a "Coach Aaron Feis Guardian Program" within the District in accordance with the requirements and training standards of §30.15, Florida Statutes. File Attachments Resolution 19-01.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for April 2019, totaling $27,681,863.73; and Bank Transfers for April 2019, totaling $8,575,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,681,863.73 and Bank Transfers in the amount of $8,575,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2019, totaling $27,681,863.73; and Bank Transfers for April 2019, totaling $8,575,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2019.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $9,569.00 to Charter Schools and AMIKids - Emerald Coast presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,569.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $9,569.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its fourth Voucher for Impact Aid Section 8003 Payments dated April 10, 2019, in the amount of $345,526.97 for the 2018 Claiming Year (Claim Filed January 2017). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2018 claiming year. The calculation for the 2018 claiming year is based on the number of eligible student cards submitted during the 2016-2017 school year. The payments to these schools are as follows: Okaloosa Academy $ 380.00 NWFSC Collegiate High School 1,588.00 Liza Jackson Preparatory School 7,550.00 AMIKids - Emerald Coast 51.00 Total $9,569.00 File Attachments Agenda - Fed Impact Aid 2018 Pmt 4 05282019.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Budget Amendment #8 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,594,207.08 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2019: General Fund $ 195,159.77 Debt Service Funds 0.00 Capital Projects Funds 90,129.88 Other Special Revenue Funds - Federal 1,136,065.35 Other Special Revenue Funds - Food Service 172,852.08 Total - All Funds $1,594,207.08 File Attachments !BA 08 - Apr 2019.pdf (1,671 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for April 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2019 Public Content The financial statement for the month ending April 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-04.pdf (696 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 5-28-19.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,520.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-05-28.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2019-2020, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Check Recovery Agreement-FY2019-2020.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ESE Additional Staffing For Fiscal Year 2019-2020 - Florida Department of Education On-Site Monitoring Recommendations Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : Yes Dollar Amount : ($26,358.00) Budgeted : Yes Budget Source : General Fund - Discretionary Budget Recommended Action : Approval Public Content The Florida Department of Education conducted an on-site visit to the Okaloosa County School District to review and provide guidance related to their ESE programs. The on-site monitoring process included focus groups with school administrators, teachers, paraprofessionals, school behavioral teams, and parents. As a result of the on-site visit and input and feedback from the focus groups a report was issued containing several recommendations. Due to the financial resources required to fully implement the suggestions outlined in the report, the Superintendent is recommending a phase-in approach. In order to have a successful implementation of the expanded ESE program, those positions will need to be recruited and hired immediately to ensure a successful start to the 2019-2020 school year. To achieve this goal the Superintendent is requesting approval of District Department reductions and reallocation of funds to the ESE initiative (see attachment). File Attachments Final Draft - Additional ESE Positions & Funding Source.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees. Public Content The State of Florida Auditor General performed an Operational Audit for fiscal year ended June 30, 2018. The Auditor General issued Report No. 2019-057 in November 2018 which reflected a finding and a corresponding recommendation that “The District strengthen controls over the collection of school-age child care fees, including any Board-approved fee exemptions, discounts and surcharges.” The District agrees with the auditor’s recommendations to enhance and strengthen the collection controls as well as request School Board approval of “child care fees” annually. As a result, the “Before and After School Child Care Financial Policies and Procedures” have been revised to incorporate the auditor’s recommendations and are being presented for School Board approval along with the child care fees charged for fiscal year 2018- 2019. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School File Attachments !Child Care Financial Policies & Procedures 2019-05-02.pdf (219 KB) !Child Care Fees for Agenda Item FY 2019.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 ITB 19-07 Painting Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., effective May 29, 2019 through May 28, 2020. Public Content Request approval of the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., based on fixed pricing. The contract is effective May 29, 2019 through May 28, 2020. Funds will be paid from Capital Funds as Available. Attached are copies of the original bid and Addendum #1, as well as a copy of the award tabulation. For additional information, please contact Steve Bolton, Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 19-07.pdf (2,218 KB) ITB 19-07 ADDENDUM.PDF (36 KB) ITB_19-07 AWARD TABULATION.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted PurchaseOver $25,000: Scholastic Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,310.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the exempted purchase from Scholastic Education in the amount of $41,310.00. Public Content Request approval to purchase printed materials from Scholastic Education in the amount of $41,310.00. This purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from Federal Funds, Project 9401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, effective through April 15, 2020. Public Content Request approval to tag on to ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The contract was awarded to multiple vendors based on fixed pricing and will be used on an as needed basis. Funds will vary and the contract is effective through April 15, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID 19-0036.pdf (1,500 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Over $25,000: Mohawk Resources LTD, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,743.17 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources LTD in the amount of $31,743.17 for Okaloosa Applied Technical Center. Public Content Request approval for Okaloosa Applied Technical Center to purchase equipment in the amount of $31,743.17 from Mohawk Resources LTD. The Purchase is made through Sourcewell Contract #061015-MRL. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Applied Technical Center at (850) 833- 3500. File Attachments MOHAWK QUOTE.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #20-01 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Staff Clinicians Recommended Action : Motion to approve Service Agreement #20-01 Jamie Fields to provide Color Guard Instruction at Fort Walton Beach High School for an amount not to exceed $12,000, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-01 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $1,000.00 per month for up to twelve (12) months, for a total contract amount not to exceed $12,000. Funds will be paid from Internal Funds, Band Staff Clinicians. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach HS at (850) 833-3300. File Attachments FWB HIGH SA# 20-01 JAMIE FIELDS.PDF (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Service Agreement #20-02 Abigail Reynolds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #20-02 Abigail Reynolds to provide Color Guard Instruction at Fort Walton Beach High School for a total contract amount not to exceed $5,000.00, effective August 1, 2019 through June 30 2020. Public Content Request approval of Service Agreement #20-02 between Abigail Reynolds and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $500.00 per month for up to eleven (11) months, for a total contract amount not to exceed $5,500.00. The contract is effective August 1, 2019 through June 30, 2020. Funds will be paid from Internal Funds, Band. A copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach HS at (850) 833-3300. File Attachments FWB HIGH SA# 20-02 ABIGAIL REYNOLDS.PDF (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Service Agreement #20-06 Emerald Coast Science Center: BioBlitz Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-06 Emerald Coast Science Center to provide a BioBlitz Program to participating schools. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-06 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide a BioBlitz Program for elementary, middle and high school students. The Provider will be paid $200.00 an hour for a minimum of two (2) standard BioBlitz classes and $125.00 an hour for a minimum of two (2) Sensory BioBlitz classes per event, for a total contract amount not to exceed $1,000.00 per school. Funds will be paid by individual participating schools. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-06 BIOBLITZ PROGRAM.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Service Agreement #20-07 Emerald Coast Science Center: Guided Dissection, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-07 Emerald Coast Science Center to provide a Guided Dissection Program to participating schools for an amount not to exceed $1,000.00 per school, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-07 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide a Guided Dissection Program to elementary, middle and high school students. The Provider will be paid $7.00 per student with a fifty (50) student minimum and a two-hour maximum lesson time, for a total contract amount not to exceed $1,000.00 per school. The contract is effective July 1, 2019 through June 30, 2020. All funds will be paid by individual participating schools. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-07 GUIDED DISSECTION.PDF (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Service Agreement #20-08 Emerald Coast Science Center: Family Science Night, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $850.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-08 Emerald Coast Science Center to provided a Family Science Night Program to participating schools in the amount not to exceed $850.00 per school, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-08 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide a Family Science Night Program. The Provider will be paid $425.00 per event, for a total contract amount not to exceed $850.00 per school. The contract is effective July 1, 2019 through June 30, 2020. All funds will be paid by individual participating schools. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-08 FAMILY SCIENCE NIGHT.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #20-09 Emerald Coast Science Center: Planetarium Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-09 Emerald Coast Science Center  to provide a Planetarium Program in the contract amount not to exceed $1,000.00 per day, per school, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-09 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide a Planetarium Program for elementary, middle and high school students. The Provider will be paid $125.00 an hour, per day, per school which includes setup time, for a total contract amount not to exceed $1,000 per day, per school. The contact is effective July 1, 2019 through June 30, 2020. All funds will be paid by individual participating schools. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-09 PLANETARIUM PROGRAM.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #20-10 Emerald Coast Science Center: SSA Enrichment Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : All funds will be paid by individual participating schools Recommended Action : Motion to approve Service Agreement #20-10 Emerald Coast Science Center to provide an SSA Enrichment Program for a total contract amount not to exceed $36,000.00 ($6,000.00 per grade), effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-10 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of the District, to provide an SSA Enrichment Program for kindergarten through 5th grade students. The Provider will be paid $100.00 an hour, per event, for a total contract amount not to exceed $36,000.00 ($6,000.00 per grade). All funds will be paid by individual participating schools. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments ECSC SA# 20-10 SSA ENRICHMENT PROGRAM.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Amendment to the 401(a) FICA Alternative Plan, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Amendment to the 401(a) FICA Alternative Plan Public Content Approval of the agreement amendment between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC to permit In-Service Distributions for Participants in the FICA Alternative Plans is requested. The effective date for the agreement is July 1st, 2019. This modifies the agreement originally presented and approved at the April 8th Regular Meeting. The amendment will allow plan participants in the FICA Alternative Plan to receive In-Service distributions - that is distributions made while still working - provided that the participant has attained the normal retirement age of 65. You will find attached: Amendment to Permit In-Service Distributions FICA Alternative Plan (3121) - included for reference only For additional information, please contact Russ Frakes, Risk Management Specialist, at 833-5823. File Attachments OkaloosaCounty_401(a) 3121_Amendment to Permit In-Service Distributions_Signature Required.pdf (56 KB) FICA Alternative Plan (3121).pdf (1,574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated May 28, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 28, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 28, 2019 Board Meeting.pdf (410 KB) Surplus Property Food Services list for May 28, 2019 Board Meeting.pdf (397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 The Okaloosa County School District 2020-2021 School Calendar, presented by Duscha Ross, Program Director, Information Systems and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve The Okaloosa County School District 2020-2021 School Calendar. Public Content The calendar committee was made up of (18) people with selections of members from the Superintendent, OCEA and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. The 2020-2021 calendar starts school for students on August 10th, finishes the first semester before the Christmas break and ends school for students the day before the Memorial Day holiday. For additional information please contact Duscha Ross at 850-689-7165. File Attachments 2020 - 2021 Calendar by Month - 20190515.pdf (486 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 107541 114275 121738 101153 101067 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Mika, Stephen Warehouse Manager School Food Service 6/1/2019 Wilson, Kathleen Paraprofessional Edwins Elementary 5/1/2019 Danner, Linda Staffing Specialist ESE 6/1/2019 Polk, Roosevelt Bus Driver Transportaton North 5/1/2019 For more information, contact Lindsay Maxey at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out of Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out  of field teachers. Public Content Teachers who are not teaching in their area of certification are considered out of field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 5-28-2019.pdf (87 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to advertise a Public Hearing for adoption of a new job description for ESE Parent Liaison, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for ESE Parent Liaison. Public Content The request to advertise for a Public Hearing for a new job description for ESE Parent Liaison is needed as a result of the FLDOE visit and their review of the Okaloosa County School District and our current ESE programs. The goal of this position is to serve as a liaison between the school system, parents and the community to facilitate the student's academic, emotional and personal success. Please contact Lee Hale for additional information, 833-5801. File Attachments ESE Parent Liaison.pdf (280 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Facilities and Plant Planning presented  by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Program Director, Facilities and Plant Planning. Public Content The request to advertise a Public Hearing for a new job description for Program Director, Facilities and Plant Planning is to allow for better alignment of our current job descriptions with the needs of the School District. Please contact Lee Hale for additional information, 833-5801. File Attachments Program Director - Facilities.doc (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Instructional and Educational Support personnel recommendations for the 2019-2020 school year, presented by Lee Hale, Assistant Superintendent, Human Resources and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the Instructional and Educational Support personnel recommendations for the 2019-2020 school year. Public Content Instructional and Educational Support personnel recommendations for the 2019-2020 school year. Please contact Lee Hale for additional information, 833-5801. File Attachments Recommendation Board Report Educational Support.pdf (77 KB) Recommendation Board Report Instructional.pdf (347 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 28, 2019 Support Personnel New Hire Board Report.pdf (206 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments May 28, 2019 Separations Board Report, Public.pdf (46 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments May 28, 2019 Transfer Board Report.pdf (215 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 116617 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 121435 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 106305 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.13 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 122443 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.14 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID# 115630 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.15 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Christine Alen, Elliott Point Elementary, 43.25hrs Caridad Baker, Pryor Middle School, 6.5hrs Kenneth Bernich, Choctawhatchee High School, 15hrs Gary Brown, Maintenance North, 6.5hrs Teri Bruse, Ruckel Middle School, 2hrs Rita Cook, Riverside Elementary, 11hrs Linda Fountain, Transportation South, 15.5hrs Yasmin Wisneski, Lewis School, 25hrs Yasmin Wisneski, Lewis School, 35hrs Tracy L. Lindsay, Lewis School, 15hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.16 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lindsay Maxey at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : May 23, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 23, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #2, GMP District-Wide School Security Upgrade Project (Phase 1, to include Scope Modification previously approved), presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve the GMP for Program #6, Task Order #2, District-  Wide School Security Upgrade Project (Phase 1, to include Scope Modification previously approved) in the amount of $4,100,319. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #2 for District-Wide School Security Upgrade Project (Phase 1, to include Scope Modification previously approved). GMP cost will be $3,775,351. Total project cost (including Pre-GMP is $4,100,319. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation will follow. Please contact Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #: 2-132, Bluewater Elementary School CCTV, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : Yes Dollar Amount : $8,263.79 Budgeted : Yes Budget Source : School Discretionary Funds Recommended Action : Motion to approve CACI Task Order #2-132, Bluewater Elementary School CCTV, in the amount of $8,263.79. Public Content Replace and Repull cameras and cables at Bluewater Elementary School. File Attachments CACI Task Order # 2-132, Bluewater CCTV.pdf (471 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 23, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 23, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Superintendent's Business Subject : 14.2 Out-of-State Student Trip Requests approved by the Superintendent Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 5-28-2019 Out-of-State Student Trip Requests.pdf (39 KB) 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : May 23, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : May 23, 2019 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of a new job description for Director, Exceptional Student Education and Student Services, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve a new job description for Director, Exceptional Student Education and Student Services. Public Content A public Hearing will be held to receive public input and consider approval of a new job description for Director, Exceptional Student Education and Student Services. This job description has been developed to provide additional support in the areas of the Exceptional Student Education program compliance and oversight. For additional information, please contact Lee Hale, 833-5801. File Attachments Director - ESE and Student Services.pdf (73 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a revised job description for Assistant Principal I, presented by Lee Hale, Assistant Superintendent, Human  Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Recommended Action : Motion to approve a a revised job description for Assistant Principal I. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Assistant Principal I. Revision under The Terms of Service has added the option for a Ten Month employee. For additional information, please contact Lee Hale, 833-5801. File Attachments Assistant Principal I - 4-22-19.pdf (79 KB) 17. Public Hearing Subject : 17.3 Public Hearing for adoption of revised School Board Policy 07-03 Employment Conditions For Educational Support Personnel, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 07-03 Employment Conditions For Educational Support Personnel. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 07-03 Employment Conditions For Educational Support Personnel. Revisions would update the current policy to align the School Board Policy ethical expectations for Educational Support Personnel with the School District's Instructional, Administrative, Managerial and Professional/Technical employees. For additional information, please contact Lee Hale, 833-5801. File Attachments 07-03 Employment Conditions for Ed Support Personnel - REDLINED 4-11-19.pdf (315 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : May 23, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on May 23, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 28, 2019, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New Job Description for Director, Exceptional Student Education and Student Services Revised Job Description for Assistant Principal I Revised School Board Policy 07-03 Employment Conditions For Educational Support Personnel Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : May 23, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.