Okaloosa County School Board — Workshop Meeting, May 23, 2019 — reading text

of “child care fees” annually. As a result, the “Before and After School Child Care Financial Policies and Procedures” have been revised to incorporate the auditor’s recommendations and are being presented for School Board approval along with the child care fees charged for fiscal year 2018- 2019. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School File Attachments !Child Care Financial Policies & Procedures 2019-05-02.pdf (219 KB) !Child Care Fees for Agenda Item FY 2019.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 ITB 19-07 Painting Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., effective May 29, 2019 through May 28, 2020. Public Content Request approval of the committee's recommendation to award ITB 19-07 Painting Bid-District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., based on fixed pricing. The contract is effective May 29, 2019 through May 28, 2020. Funds will be paid from Capital Funds as Available. Attached are copies of the original bid and Addendum #1, as well as a copy of the award tabulation. For additional information, please contact Steve Bolton, Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 19-07.pdf (2,218 KB) ITB 19-07 ADDENDUM.PDF (36 KB) ITB_19-07 AWARD TABULATION.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted PurchaseOver $25,000: Scholastic Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,310.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the exempted purchase from Scholastic Education in the amount of $41,310.00. Public Content Request approval to purchase printed materials from Scholastic Education in the amount of $41,310.00. This purchase is exempt through 6A- 1.012(11)(b). Funds will be paid from Federal Funds, Project 9401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, effective through April 15, 2020. Public Content Request approval to tag on to ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The contract was awarded to multiple vendors based on fixed pricing and will be used on an as needed basis. Funds will vary and the contract is effective through April 15, 2020. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID 19-0036.pdf (1,500 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Over $25,000: Mohawk Resources LTD, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,743.17 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources LTD in the amount of $31,743.17 for Okaloosa Applied Technical Center. Public Content Request approval for Okaloosa Applied Technical Center to purchase equipment in the amount of $31,743.17 from Mohawk Resources LTD. The Purchase is made through Sourcewell Contract #061015-MRL. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Applied Technical Center at (850) 833- 3500. File Attachments MOHAWK QUOTE.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #20-01 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Staff Clinicians Recommended Action : Motion to approve Service Agreement #20-01 Jamie Fields to provide Color Guard Instruction at Fort Walton Beach High School for an amount not to exceed $12,000, effective July 1, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-01 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $1,000.00 per month for up to twelve (12) months, for a total contract amount not to exceed $12,000. Funds will be paid from Internal Funds, Band Staff Clinicians. The contract is effective July 1, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach HS at (850) 833-3300. File Attachments FWB HIGH SA#