Okaloosa County School Board — Workshop Meeting, May 23, 2019 — reading text

the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2019: General Fund $ 195,159.77 Debt Service Funds 0.00 Capital Projects Funds 90,129.88 Other Special Revenue Funds - Federal 1,136,065.35 Other Special Revenue Funds - Food Service 172,852.08 Total - All Funds $1,594,207.08 File Attachments !BA 08 - Apr 2019.pdf (1,671 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for April 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2019 Public Content The financial statement for the month ending April 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-04.pdf (696 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 5-28-19.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,520.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-05-28.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2019-2020, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Check Recovery Agreement-FY2019-2020.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ESE Additional Staffing For Fiscal Year 2019-2020 - Florida Department of Education On-Site Monitoring Recommendations Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : May 28, 2019 Absolute Date : May 28, 2019 Fiscal Impact : Yes Dollar Amount : ($26,358.00) Budgeted : Yes Budget Source : General Fund - Discretionary Budget Recommended Action : Approval Public Content The Florida Department of Education conducted an on-site visit to the Okaloosa County School District to review and provide guidance related to their ESE programs. The on-site monitoring process included focus groups with school administrators, teachers, paraprofessionals, school behavioral teams, and parents. As a result of the on-site visit and input and feedback from the focus groups a report was issued containing several recommendations. Due to the financial resources required to fully implement the suggestions outlined in the report, the Superintendent is recommending a phase-in approach. In order to have a successful implementation of the expanded ESE program, those positions will need to be recruited and hired immediately to ensure a successful start to the 2019-2020 school year. To achieve this goal the Superintendent is requesting approval of District Department reductions and reallocation of funds to the ESE initiative (see attachment). File Attachments Final Draft - Additional ESE Positions & Funding Source.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve "Before and After School Child Care Financial Policies and Procedures" and Fiscal Year 2018- 2019 Child Care Fees. Public Content The State of Florida Auditor General performed an Operational Audit for fiscal year ended June 30, 2018. The Auditor General issued Report No. 2019-057 in November 2018 which reflected a finding and a corresponding recommendation that “The District strengthen controls over the collection of school-age child care fees, including any Board-approved fee exemptions, discounts and surcharges.” The District agrees with the auditor’s recommendations to enhance and strengthen the collection controls as well as request School Board approval