Okaloosa County School Board — Workshop Meeting, February 24, 2025 — reading text

Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 24, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and presented by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $90,000.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects, in the amount of $90,000. Public Content Approval is requested for TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects. Niceville High School Chilled Water Piping Insulation: The scope of work consists of providing new insulation to the existing chilled water piping at Niceville High School that exists in the classrooms and Media Center of the main building. Associated ceiling work is also included in the effort. Pre-GMP Budget (Scope Modification #1): $90,000 Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $147,600.00 Budgeted : Yes Budget Source : Capital - 1.5 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design, in the amount of $147,600. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design. This Scope Modification covers the design fees for the Architectural Engineer (AE) to complete the Phase 3 design in advance of a GMP submission. Phase 3 of this project will entail renovation and reconfiguration of the existing Curriculum areas at the Central Administration building. The AE has already developed the Schematic Design (SD) level drawings and is currently working on Design Development (DD) level drawings that will be funded by this Scope Modification. Construction Documents (CDs) as well as Construction Admin (CA) services are also covered by this modification. Scope Modification Budget: $147,600 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#24 Central Admin Phase 3 Scope Mod #5.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $4,119,860.00 Budgeted : Yes Budget Source : Triumph Grant and Cap Grant Recommended Action : Motion to approve TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations, in the amount of $2,489,860.00 and Furniture, Fixtures & Equipment Allowance (FF&E), in the amount of $1,630,000.00, for a total GMP amount of $4,469,860.00. Public Content Approval is requested for TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations. Scope of Work: This GMP for the Okaloosa Technical College (OTC) North campus located at 5660 John Givens Road, Crestview, Florida consists of the renovation of the existing building to convert it into useable classroom and lab spaces for OTC programs such as Welding, Cyber, Plumbing, and Manufacturing. Existing spaces in the building will be reconfigured to house these programs and new circulation corridors will be created to separate the different disciplines. Minor finish upgrades (flooring, painting, ceilings) will be required to tie the spaces together after demolition and reconfiguration. The Total Cost of Work for Task Order #43 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,489,860.00 Pre-GMP Phase Services - Previously Authorized 350,000.00 Furniture, Fixtures & Equipment Allowance (FF&E) 1,630,000.00 Total Cost of Work $4,469,860.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO43 GMP OTC North Interior Renovations.pdf (1,728 KB) TO43 GMP Cost Comp Spreadsheet.pdf (170 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.5 Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions, Prime Contract Change Order Redistribution presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Prime Contract Change Order Redistribution for Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions. Public Content Approval to accept the Prime Contract Change Order Redistribution for Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions. The allowance for the purchase of TRANE equipment for the three schools was included in the original GMP. The District will purchase this equipment directly; therefore, the GMP is being reduced by $3,218,311.66 and the Owner Direct Purchase (ODP) allowance is being increased by $3,218,311.66 for a net change of $0.00. Only the GMP portion is subject to shared savings. The redistribution and original approved Task Order are attached. Original GMP $159,249,502.00 Pre-GMP 5,750,000 Total Original GMP & Pre-GMP $164,999,502.00 Less Redistribution to Owner Direct Purchases (3,218,311.66) Revised GMP & Pre-GMP Subject to Shared Savings $161,781,190.34 Plus Original Furniture, Fixtures, & Equipment (FF&E) 10,000,000.00 Plus Redistribution of Owner Direct Purchases (ODP) 3,218,311.66 Total Cost of Work $174,999,502.00 For additional information contact Dr. Bill Smith, 689-7158. File Attachments TO35 PCCO 01 GMP Funds to ODP Funds for TRANE equipment purchase.pdf (163 KB) TO35 Original.pdf (742 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 24, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Feb 24, 2025 -