Okaloosa County School Board — Workshop Meeting, February 24, 2025

Monday, February 24, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 24, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted item 7.15 Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections. Motion & Voting 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Feb 24, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for January 2025, presented by Julie Perry, Chief  Financial Officer. Meeting : Feb 24, 2025 - Workshop Meeting Type : Report Public Content In-County Travel paid for January 2025, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 02.24.2025.pdf (68 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for January 2025, presented by Julie Perry, Chief Financial Officer. Meeting : Feb 24, 2025 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for January 2025, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 02.24.2025.pdf (57 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of February 10,  2025; Minutes of the Regular Meeting of February 10, 2025, recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of February 10, 2025; Minutes of the Regular Meeting of February 10, 2025. File Attachments 2-10-2025 Workshop.pdf (117 KB) 2-10-2025 Meeting.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for classroom chairs in the amount of $2,363.40, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,363.40 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for classroom chairs in the amount of $2,363.40. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for classroom chairs in the amount of $2,363.40. File Attachments Baker Chairs.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for Baseball Nets and Screens in the amount of $10,886.58, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,886.58 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for Baseball Nets and Screens in the amount of $10,886.58. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for Baseball Nets and Screens in the amount of $10,886.58. File Attachments Baker-Baseballquote.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for ClearTouch Panels in the amount of $11,636.38, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,636.38 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for ClearTouch Panels in the amount of $11,636.38. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for ClearTouch Panels in the amount of $11,636.38. File Attachments Lewis School - ClearTouch Panels.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #5 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $861,003.76 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2025: Fund Name Fund No. Amount General Fund 1010 $310,359.10 Debt Service Funds 2xxx 145.07 Capital Project Funds 3xxx 382,888.48 Other Special Revenue Funds - Federal 42xx/44xx 61,428.67 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 13,549.58 Internal Service Funds (Self-Insured Medical) 7xxx 92,632.86 Total - All Fund $861,003.76 File Attachments !BA 05 - Jan 2025.pdf (2,172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2025 Public Content The financial statement for the month ending January 31, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-01.pdf (820 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 02.24.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,038,458.30; Self-Health Insurance Claims and Fees totaling $3,325,866.86; and Bank Transfers totaling $95,000,000.00 for January 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $34,038,458.30, Self- Health Insurance Claims and Fees in the amount of $3,325,866.86, and Bank Transfers in the amount of $95,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,038,458.30; Self- Health Insurance Claims and Fees totaling $3,325,866.86; and Bank Transfers totaling $95,000,000.00 for January 2025 are being presented to the School Board. File Attachments 07 - MIS 3478 - Warrant Register - January 2025 .pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 25-04 District Wide - Athletic Field Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $91,466.71 Budgeted : Yes Budget Source : General Fund, Project 2099 Stadium & Athletic Field Mant Recommended Action : Motion to approve the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Public Content Request approval of the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. in the amount of $91,466.71. The contractor will be responsible for providing all required labor, materials, services, skills, supervision, tools, and equipment necessary for the treatment of athletic fields. This includes the elimination of mole crickets and weeds from playing surfaces as well as improving the appearance of the grass. Funds will be paid from General Fund, Project 2099 Stadium & Athletic Field. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Copies of the award tabulation, bid, and Addendums 1, 2 & 3 are attached. For additional information, please contact Robert McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 25-04 TAB.pdf (113 KB) ITB 25-04 DISTRICT WIDE - ATHLETIC FIELD SERVICES.pdf (9,343 KB) ITB 25-04 Addendum 1.pdf (560 KB) ITB 25-04 Addendum 2.pdf (214 KB) ITB 25-04 Addendum 3.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of ITB 22-14 Band Instruments - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments - District Wide, effective March 29, 2025, through March 28, 2026. Public Content Request approval to renew ITB 22-14 Band Instruments - District Wide. The awarded vendor is Playground Music Center and the contract will be used as needed, based on fixed pricing. Funds will be paid from Capital Fund, Project 2393 Band Instrument Replacement, and the contract is effective March 29, 2025, through March 28, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS FOR ITB 22-14.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes  Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 22-12 Fuel - Gasoline & Diesel, effective March 12, 2025 through March 11, 2026. Public Content Request approval to renew ITB 22-12 Fuel - Gasoline & Diesel. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. and the contract will be used as needed for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price, and the contract is effective March 12, 2025 through March 11, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Renewal Documents for ITB 22-12.pdf (638 KB) ITB 22-12_TAB.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #25-118 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00) Recommended Action : Motion to approve Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, in an amount not to exceed $21,000.00, effective  February 24, 2025, through October 31, 2025. Public Content Request approval of Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, to provide third-party evaluation services. Services shall include: (a) formal data collection on student test scores and grades; and (b) informal discussion/focus groups with educators, parents, students, and community-based educational organizations. The Provider will be paid $7,000.00 for phase one and $14,000.00 for phase two evaluations, for a total contract amount not to exceed $21,000.00. Funds will be paid from Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00). The Agreement is effective February 25, 2025, through October 31, 2025, a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments Curriculum Dept SA #25-118 Dana Stephens.pdf (628 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #25-90 850 Therapy, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,720.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve the Amendment to Service Agreement #25-90 850 Therapy, LLC, for an addition of SLPA position, for an additional 540 hours, based on $68.00 per hour, for an additional total of $36,720.00, effective through June 30, 2025. Public Content Request approval to amend Service Agreement #25-90 850 Therapy, LLC. The Amendment adds Speech Language Pathology Assistant (SLPA) position with an additional 540 hours, based on $68.00 per hour, for a total of $36,720.00, and total contract amount not to exceed to $112,131.00. The Amendment is effective through June 30, 2025, and funds will be paid from General Fund, Project 0023 Itinerant Speech. Copies of the Amendment and Service Agreement are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments Amendment to SA #25-90 850 Therapy, LLC.pdf (1,180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Deleted - Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, presented by Vince Windham, Program Director, Purchasing Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding Between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, effective December 15, 2024, through September 30, 2027. Public Content Request approval of the Memorandum of Understanding Between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, to establish an effective, secure, and efficient agreement between the parties to provide the computer equipment to be used by juvenile detainees/inmates for educational purposes, enhancing their successful reintegration into society. The contract is effective December 15, 2024, through September 30, 2027. For additional information, please contact Dustin Keith, Specialist, IT, at (850) 689-7151. *The contract/attachment is forthcoming Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated February 24, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 24, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Items for February 24 2025 Meeting.pdf (94 KB) Surplus Property Food Services list for February 24, 2025 Board Meeting.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda  Subject : 7.17 Memorandum of Understanding for Read 180 Research Study with the Forge Research Group, HMH Education Company and The School Board of Okaloosa County, Florida, presented by Elease McDonald, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Memorandum of Understanding for Read 180 Research Study with the Forge Research Group, HMH Education Company and The School Board of Okaloosa County, Florida, presented by Elease McDonald, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Public Content The Memorandum of Understanding outlines Okaloosa's participation in a research study on the academic growth of students using the Read 180 program. The study will analyze NWEA Map and FAST scores to evaluate the program's effectiveness. The primary purpose is to release data, with HMH ensuring student privacy by de-identifying the data. Read 180 is used in middle school intensive reading classes for level 1 FAST students. It aims to improve foundational reading and grade-level comprehension through teacher-led small groups, individualized student applications, and independent reading. For additional information, please contact Brooke Barron, Director I, Curriculum and Instruction, 850-833-4208. File Attachments MOU_R180 Okaloosa FL Study_2023-25_HMHedits.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Just Read, Florida! Voluntary Prekindergarten (VPK) Summer Bridge Program application for 2024- 2025, presented by Amy Dale, Title I Program Director, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $35,500.00 Budgeted : No Budget Source : Just Read, Florida! Recommended Action : Motion to approve the request to apply for the VPK Summer Bridge Program application for 2024-2025. Public Content Okaloosa County's allocation for the VPK Summer Bridge Program grant is $35,500.00 At this time, the narrative is being completed and due to FDOE on March 14, 2025. Once the 2024-2025 Just Read, Florida! VPK Summer Bridge Progam is submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board. For additional information, please contact Amy Dale, Title I Program Director at 850-301-3008. File Attachments VPK Summer Bridge Program project application.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Bureau of Standards and Support Improving Student Outcomes in Mathematics - Instructional Materials grant application for 2024-2025, presented by Amy Dale, Title I Program Director, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting  Type : Action (Consent) Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $47,591.55 Budgeted : No Budget Source : Bureau of Standards and Support Improving Student Outcomes in Mathematics Recommended Action : Motion to approve the Bureau of Standards and Support Improving Student Outcomes in Mathematics grant for the 2024-2025 school year. Public Content Okaloosa County's allocation for the Improving Student Outcomes in Mathematics - Instructional Materials is $47,591.55. At this time, the narrative is being completed and due to FDOE on Feb 28, 2025. Once the 2024-2025 Improving Student Outcomes in Mathematics - Instructional Materials narrative is submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board. For additional information, please contact Amy Dale, Title I Program Director at 850-301-3008. File Attachments Improving Student Outcomes in Mathematics- Instructional Materials.docx (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request for Course Code Adoption for the 2025-2026 School Year for Choctawhatchee High School, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No  Recommended Action : Motion to approve the Course Code Adoption for the 2025 - 2026 School Year - Choctawhatchee High School. Public Content Please see the attached information for course title, course number, credit, requested weighting, and rationale for course adoption and weighting. For additional information, please contact Stephanie Gillis, Specialist, Curriculum and Instruction, (850) 833-6313. File Attachments IB Film Course Adoption Form.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 2024-25 Class Size Reduction Compliance Plan, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2024-25 Class Size Reduction Compliance Plan. Public Content As required by Section 1003.03(4), F.S., a class size compliance plan must be approved and submitted to the FLDOE. For more information, please contact John Spolski, Assistant Superintendent of MIS/Community Relations, at 850-689-7117. File Attachments 2024-25 Compliance Plan - Okaloosa County.pdf (275 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content There are no employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Lisa Moulton 104667 Teacher Bruner MS 2/1/2025 Bobbie Griffin 118606 Guidance Counselor Niceville HS 7/1/2025 Tammy Taylor 111367 Bus Driver Trans North 3/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Heroes in the Classroom Bonus Program application for Fiscal Year 2024-2025, presented by Lindsay Maxey, Director, Human Resources, and recommended for approval by the Superintendent. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Heroes in the Classroom Bonus Program application for Fiscal Year 2024-2025, in the amount of $13,000. Public Content Okaloosa County School District will use funds from this program to supply eligible teachers with either a $4,000 or a $5,000 bonus, less the District's portion of Retirement and FICA benefits, through the regular payroll process. The Florida Legislature established Florida's Heroes in the Classroom Bonus Program to support the recruitment of Florida's fully retired first responders and veterans who commit to joining the teaching profession as a full time classroom teacher for a minimum of two school years. The program also provides an additional bonus to fully retired first responders and veterans teaching a course in a high demand teacher needs area as defined in s. 1012.07. F.S. For additional information, please contact Lindsay Maxey at 850-833-5814. File Attachments 460 - DOE 100A - Heroes in the Classroom 20250212.pdf (176 KB) 460 - DOE 101S - Heroes in the Classroom 20250212.pdf (85 KB) Heroes in the Classroom 2025 Spreadsheet of Applicants.pdf (100 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Feb. 24, 2025 Separations, Public UPDATED.pdf (64 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Feb. 24, 2025 Ed. Support New Hires, Public.pdf (56 KB) Feb. 24, 2025 Instructional New Hires, Public.pdf (54 KB) Feb. 24, 2025 Substitute New Hires, Public.pdf (80 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Feb. 24, 2025 Transfers, Public.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve the suspension of employee #113788 for 1-day. Public Content Suspension of Employee #113788 for one (1) day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve the suspension of employee #125663 for 1-day. Public Content Suspension of Employee #125663 for one (1) day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve the suspension of employee #104631 for 1-day. Public Content Suspension of Employee #104631 for one (1) day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 24, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and presented by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $90,000.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects, in the amount of $90,000. Public Content Approval is requested for TPM Program #6, Task Order #37, Scope Modification #1, Pre-GMP for Sales Tax HVAC Projects. Niceville High School Chilled Water Piping Insulation: The scope of work consists of providing new insulation to the existing chilled water piping at Niceville High School that exists in the classrooms and Media Center of the main building. Associated ceiling work is also included in the effort. Pre-GMP Budget (Scope Modification #1): $90,000 Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $147,600.00 Budgeted : Yes Budget Source : Capital - 1.5 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design, in the amount of $147,600. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #5, Central Administration Phase 3 Design. This Scope Modification covers the design fees for the Architectural Engineer (AE) to complete the Phase 3 design in advance of a GMP submission. Phase 3 of this project will entail renovation and reconfiguration of the existing Curriculum areas at the Central Administration building. The AE has already developed the Schematic Design (SD) level drawings and is currently working on Design Development (DD) level drawings that will be funded by this Scope Modification. Construction Documents (CDs) as well as Construction Admin (CA) services are also covered by this modification. Scope Modification Budget: $147,600 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#24 Central Admin Phase 3 Scope Mod #5.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : Yes Dollar Amount : $4,119,860.00 Budgeted : Yes Budget Source : Triumph Grant and Cap Grant Recommended Action : Motion to approve TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations, in the amount of $2,489,860.00 and Furniture, Fixtures & Equipment Allowance (FF&E), in the amount of $1,630,000.00, for a total GMP amount of $4,469,860.00. Public Content Approval is requested for TPM Program #6, Task Order #43, GMP Okaloosa Technical College (OTC) North Interior Renovations. Scope of Work: This GMP for the Okaloosa Technical College (OTC) North campus located at 5660 John Givens Road, Crestview, Florida consists of the renovation of the existing building to convert it into useable classroom and lab spaces for OTC programs such as Welding, Cyber, Plumbing, and Manufacturing. Existing spaces in the building will be reconfigured to house these programs and new circulation corridors will be created to separate the different disciplines. Minor finish upgrades (flooring, painting, ceilings) will be required to tie the spaces together after demolition and reconfiguration. The Total Cost of Work for Task Order #43 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,489,860.00 Pre-GMP Phase Services - Previously Authorized 350,000.00 Furniture, Fixtures & Equipment Allowance (FF&E) 1,630,000.00 Total Cost of Work $4,469,860.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO43 GMP OTC North Interior Renovations.pdf (1,728 KB) TO43 GMP Cost Comp Spreadsheet.pdf (170 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.5 Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions, Prime Contract Change Order Redistribution presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Prime Contract Change Order Redistribution for Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions. Public Content Approval to accept the Prime Contract Change Order Redistribution for Program #6, Task Order #35, Pineview School, Destin Elementary School, and Baker School Additions. The allowance for the purchase of TRANE equipment for the three schools was included in the original GMP. The District will purchase this equipment directly; therefore, the GMP is being reduced by $3,218,311.66 and the Owner Direct Purchase (ODP) allowance is being increased by $3,218,311.66 for a net change of $0.00. Only the GMP portion is subject to shared savings. The redistribution and original approved Task Order are attached. Original GMP $159,249,502.00 Pre-GMP 5,750,000 Total Original GMP & Pre-GMP $164,999,502.00 Less Redistribution to Owner Direct Purchases (3,218,311.66) Revised GMP & Pre-GMP Subject to Shared Savings $161,781,190.34 Plus Original Furniture, Fixtures, & Equipment (FF&E) 10,000,000.00 Plus Redistribution of Owner Direct Purchases (ODP) 3,218,311.66 Total Cost of Work $174,999,502.00 For additional information contact Dr. Bill Smith, 689-7158. File Attachments TO35 PCCO 01 GMP Funds to ODP Funds for TRANE equipment purchase.pdf (163 KB) TO35 Original.pdf (742 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 24, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 24, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Spolski seat management 2-24-25 (1).pdf (9,309 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Feb 24, 2025 - Workshop Meeting Type : Information 13. Board Members' Announcements/Requests for Information Subject : 13.2 Board Members' Announcements/Requests for Information Meeting : Feb 24, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Feb 24, 2025 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for the proposed rezoning of the attendance area dually zoned for Ruckel Middle School, Bluewater Elementary School, and Destin Middle School, presented by  Ryan Gore, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action Preferred Date : Feb 24, 2025 Absolute Date : Feb 24, 2025 Recommended Action : Motion to adopt Resolution 25-01 approving the proposed rezoning of the attendance area dually zoned for Ruckel Middle School, Bluewater Elementary School, and Destin Middle School. Public Content A public hearing will be held to receive public input on the proposed rezoning of the attendance area dually zoned for Ruckel Middle School, Bluewater Elementary School, and Destin Middle School. Due to the limited number of students attending Destin Middle School from the attendance area dually zoned for Ruckel Middle School, Bluewater Elementary School, and Destin Middle School, the Okaloosa County School Board will conduct a public hearing to rescind the dually zoned geographical area from the attendance zone of Destin Middle School. Students residing in this zone that currently attend Destin Middle School may continue to attend Destin Middle School; transportation services would be provided for the remainder of the 2024-25 school year and the entire 2025-26 school year; and transportation services to Destin Middle School would be eliminated at the beginning of the 2026-27 school year. File Attachments Resolution 25-01 Rezone attendance.pdf (5,223 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Feb 24, 2025 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on February 24, 2025, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on February 24, 2025, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Rezoning of the attendance area dually zoned for Ruckel Middle School, Bluewater Elementary School, and Destin Middle School. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Feb 24, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.