Okaloosa County School Board — Workshop Meeting, February 24, 2025 — reading text

renewal of ITB 22-14 Band Instruments - District Wide, effective March 29, 2025, through March 28, 2026. Public Content Request approval to renew ITB 22-14 Band Instruments - District Wide. The awarded vendor is Playground Music Center and the contract will be used as needed, based on fixed pricing. Funds will be paid from Capital Fund, Project 2393 Band Instrument Replacement, and the contract is effective March 29, 2025, through March 28, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS FOR ITB 22-14.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes  Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 22-12 Fuel - Gasoline & Diesel, effective March 12, 2025 through March 11, 2026. Public Content Request approval to renew ITB 22-12 Fuel - Gasoline & Diesel. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. and the contract will be used as needed for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price, and the contract is effective March 12, 2025 through March 11, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Renewal Documents for ITB 22-12.pdf (638 KB) ITB 22-12_TAB.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #25-118 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00) Recommended Action : Motion to approve Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, in an amount not to exceed $21,000.00, effective  February 24, 2025, through October 31, 2025. Public Content Request approval of Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, to provide third-party evaluation services. Services shall include: (a) formal data collection on student test scores and grades; and (b) informal discussion/focus groups with educators, parents, students, and community-based educational organizations. The Provider will be paid $7,000.00 for phase one and $14,000.00 for phase two evaluations, for a total contract amount not to exceed $21,000.00. Funds will be paid from Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00). The Agreement is effective February 25, 2025, through October 31, 2025, a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments Curriculum Dept SA #25-118 Dana Stephens.pdf (628 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #25-90 850 Therapy, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,720.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve the Amendment to Service Agreement #25-90 850 Therapy, LLC, for an addition of SLPA position, for an additional 540 hours, based on $68.00 per hour, for an additional total of $36,720.00, effective through June 30, 2025. Public Content Request approval to amend Service Agreement #25-90 850 Therapy, LLC. The Amendment adds Speech Language Pathology Assistant (SLPA) position with an additional 540 hours, based on $68.00 per hour, for a total of $36,720.00, and total contract amount not to exceed to $112,131.00. The Amendment is effective through June 30, 2025, and funds will be paid from General Fund, Project 0023 Itinerant Speech. Copies of the Amendment and Service Agreement are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments Amendment to SA #25-90 850 Therapy, LLC.pdf (1,180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Deleted - Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, presented by Vince Windham, Program Director, Purchasing Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding Between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, effective December 15, 2024, through September 30, 2027. Public Content Request approval of the Memorandum of Understanding Between The School Board of Okaloosa County, Florida, and Okaloosa County, Florida, on behalf of its Department of Corrections, to establish an effective, secure, and efficient agreement between the parties to provide the computer equipment to be used by juvenile detainees/inmates for educational purposes, enhancing their successful reintegration into society. The contract is effective December 15, 2024, through September 30, 2027. For additional information, please contact Dustin Keith, Specialist, IT, at (850) 689-7151. *The contract/attachment is forthcoming Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 -