Okaloosa County School Board — Workshop Meeting, February 24, 2025 — reading text

recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $861,003.76 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2025: Fund Name Fund No. Amount General Fund 1010 $310,359.10 Debt Service Funds 2xxx 145.07 Capital Project Funds 3xxx 382,888.48 Other Special Revenue Funds - Federal 42xx/44xx 61,428.67 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 13,549.58 Internal Service Funds (Self-Insured Medical) 7xxx 92,632.86 Total - All Fund $861,003.76 File Attachments !BA 05 - Jan 2025.pdf (2,172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2025 Public Content The financial statement for the month ending January 31, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-01.pdf (820 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 02.24.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,038,458.30; Self-Health Insurance Claims and Fees totaling $3,325,866.86; and Bank Transfers totaling $95,000,000.00 for January 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $34,038,458.30, Self- Health Insurance Claims and Fees in the amount of $3,325,866.86, and Bank Transfers in the amount of $95,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $34,038,458.30; Self- Health Insurance Claims and Fees totaling $3,325,866.86; and Bank Transfers totaling $95,000,000.00 for January 2025 are being presented to the School Board. File Attachments 07 - MIS 3478 - Warrant Register - January 2025 .pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 25-04 District Wide - Athletic Field Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $91,466.71 Budgeted : Yes Budget Source : General Fund, Project 2099 Stadium & Athletic Field Mant Recommended Action : Motion to approve the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Public Content Request approval of the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. in the amount of $91,466.71. The contractor will be responsible for providing all required labor, materials, services, skills, supervision, tools, and equipment necessary for the treatment of athletic fields. This includes the elimination of mole crickets and weeds from playing surfaces as well as improving the appearance of the grass. Funds will be paid from General Fund, Project 2099 Stadium & Athletic Field. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Copies of the award tabulation, bid, and Addendums 1, 2 & 3 are attached. For additional information, please contact Robert McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 25-04 TAB.pdf (113 KB) ITB 25-04 DISTRICT WIDE - ATHLETIC FIELD SERVICES.pdf (9,343 KB) ITB 25-04 Addendum 1.pdf (560 KB) ITB 25-04 Addendum 2.pdf (214 KB) ITB 25-04 Addendum 3.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of ITB 22-14 Band Instruments - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the