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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: October 7, 2014
TO: Honorable Chairman and Members of the Board
FROM: Sunil Harman
SUBJECT: Request to solicit bids for construction of the Aircraft Rescue and Fire
Fighting Facility
DEPARTMENT: Airport
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the
request to solicit Requests For Bids for construction of the Aircraft Rescue and Fire Fighting
Facility (ARFF) on Eglin Air Force Base.
BACKGROUND: The Board of County Commissioners approved the construction award to
Birkshire, Inc. on 12/17/13. The Board of County Commissioners approved the Chairman to sign
the construction contract on 2/18/14. A Pre-Construction Conference was not held and the
Contractor was not issued a Notice to Proceed (NTP) for construction due to County having
learned that the base utilities servicing the location were insufficient to provide the required fire
protection resulting in the need for the project’s architectural engineering firm to revise the plans
and specifications to include additional utility work. On 7/1/14 the contractor retracted the
payment and performance bond and insurance.
Given the extensive change in the scope of utility work, the need to optimize grant funds for
construction, and concerns about the low-bid contractor’s inability to perform and deliver on
schedule a much simpler parking lot project under a separate contract obligation at Bob Sikes
Airport, the Airports’ Department, in consultation with and approval from the Federal Aviation
Administration and Florida Department of Transportation (the funding agencies) determined that
it was not in the best interests of the County to issue the NTP for the project - but instead to rebid
it.
OPTIONS: Approve, Reject or Table
RECOMMENDATIONS: Approve the request to solicit Request For Bids for the construction
of the Aircraft Rescue and Fire Fighting Station on Eglin Air Force Base.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator