Okaloosa County BOCC — October 7, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Request to solicit bids for construction of the Aircraft Rescue and Fire Fighting Facility DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the request to solicit Requests For Bids for construction of the Aircraft Rescue and Fire Fighting Facility (ARFF) on Eglin Air Force Base. BACKGROUND: The Board of County Commissioners approved the construction award to Birkshire, Inc. on 12/17/13. The Board of County Commissioners approved the Chairman to sign the construction contract on 2/18/14. A Pre-Construction Conference was not held and the Contractor was not issued a Notice to Proceed (NTP) for construction due to County having learned that the base utilities servicing the location were insufficient to provide the required fire protection resulting in the need for the project’s architectural engineering firm to revise the plans and specifications to include additional utility work. On 7/1/14 the contractor retracted the payment and performance bond and insurance. Given the extensive change in the scope of utility work, the need to optimize grant funds for construction, and concerns about the low-bid contractor’s inability to perform and deliver on schedule a much simpler parking lot project under a separate contract obligation at Bob Sikes Airport, the Airports’ Department, in consultation with and approval from the Federal Aviation Administration and Florida Department of Transportation (the funding agencies) determined that it was not in the best interests of the County to issue the NTP for the project - but instead to rebid it. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve the request to solicit Request For Bids for the construction of the Aircraft Rescue and Fire Fighting Station on Eglin Air Force Base. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator