Okaloosa County School Board — Workshop Meeting, February 13, 2023 — reading text

all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,375.00 Budgeted : Yes Budget Source : General Funds, Project 6088 Professional Development Certification PGM Recommended Action : Motion to approve contracting with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development in the amount of $54,375.00. Public Content Request approval to contract with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development including content delivery, evaluation, and follow-up. The subscription fee is based on 10,875 hours at $5.00 per hour for a total of $54,375.00. The purchase is exempt through 6A-1.012(11)(a) and funds will be paid from General Funds, Project 6088 Professional Development Certification PGM. A copy of the quote is attached. For additional information, please contact Karen Peek, Program Director, Professional Services, at (850) 833-5853. File Attachments BEACON EDUCATOR QUOTE.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: Waterford Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,560.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00 to be paid in three (3) annual payments of $74,520.00, effective February 15, 2023, through February 14, 2026. Public Content Request approval of the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00, effective February 15, 2023, through February 14, 2026. Three (3) annual payments of $74,520.00 will be paid to Waterford Technologies over the life of the contract. Funds will be paid from General Funds, Project 3009 Instr & District-Wide Software. Copies of the quote, MailMeter SAAS Support Contract and MailMeter Cloud Service Agreement are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments 3-YR QUOTE.pdf (116 KB) MailMeter Cloud SAAS Support Contract.pdf (497 KB) MailMeter Cloud Service Agreement.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated February 13, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 13, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for February 13, 2023 Board Meeting.pdf (85 KB) Surplus Property Food Services list for February 13, 2023 Board Meeting.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Application to the State of Florida for Safety and Security of School Buildings Grant, presented by Danny Dean, Program Director, Office of Safe Schools, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $219,191.00 Budgeted : No Budget Source : State of Florida Safety and Security of School Buildings Grant Recommended Action : Motion to approve the application for State of Florida Safety and Security of School Buildings Grant. Public Content Approval is requested for the submission of Safety and Security of School Buildings Grant, TAPS #23A097. This grant is in the amount of $219,191.00 and is part of the FY 22/23 General Appropriations Act, Line 108. These funds will be used to improve the safety and security of school buildings based upon recommendations from the security risk assessment completed by school districts as required by section 1006.07(6), F.S. and school hardening needs report. File Attachments Grant_TAPS 23A097.pdf (1,477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Amended contract and pricing change between the School Board of Okaloosa County, Florida and the Panhandle Area Educational  Consortium, presented by Christy Corbin, Administrator, Okaloosa On- Line, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Center 7004 - Florida Virtual Recommended Action : Motion to approve amended contract and pricing change between the School Board of Okaloosa County, Florida and the Panhandle Area Educational Consortium, effective January 1, 2023. Public Content On July 1, 2022, the Panhandle Area Educational Consortium (PAEC) decreased the fee for virtual course segment completions from $275 to $255 to pass savings along to participating districts. At that time, their adjunct instructors were considered independent contractors and paid as such. During late summer, Washington County School District was subject to an IRS payroll audit. As a result, the adjunct instructors are no longer permitted to be independent contractors. Instead, the instructors must be hired as OPS employees of Washington County School District. My Virtual Classroom at PAEC will be required to pay benefits. The new payroll structure will begin January 1, 2023. Due to these cost increases, PAEC is must revert to its previous pricing model effective January 1, 2023, of $275. Payments are made from FEFP earned by Center 7004 - Florida Virtual. File Attachments 23-028A Okaloosa Virtual Amendment.pdf (177 KB) Virtual - Okaloosa.pdf