Okaloosa County School Board — Workshop Meeting, February 13, 2023

Monday, February 13, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 13, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2023 Secondary/K12 Assistant Principal of the Year, Victoria Hurley, presented by the Superintendent. Meeting : Feb 13, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Victoria Hurley as the 2023 Secondary/K12 Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Recognition of the 2023 Secondary/K12 Principal of the Year, John Spolski, presented by the Superintendent. Meeting : Feb 13, 2023 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. John Spolski as the 2023 Secondary/K12 Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Feb 13, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value of less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2022-2023 (October 2022 through December 2022) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 October 2022 thru December 2022- School-2.pdf (90 KB) S.A. under the $10000 October 2022 thru December 2022- Provider-2.pdf (90 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Okaloosa County District School Board Internal Funds Financial Statements for Fiscal Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. There are four levels of findings: Level 1 - Improvement Points, Level 2 - Control Deficiencies, Level 3 - Significant Deficiencies, and Level 4 - Material Weaknesses. Of the 37 schools audited, 25 schools had no findings. The remaining 12 schools with findings were in the Level 1 and/or Level 2 categories. No school had a Level 3 nor a Level 4 finding. The attached Summary of Findings shows all schools audited, indicates the 25 schools that had no findings, and shows the findings for the remaining 12 schools by level. File Attachments !OCSD Internal Funds - FY22 Audit.pdf (9,739 KB) OCSD Internal Funds - FY22 Required Communications.pdf (847 KB) Internal Funds Audit Report - Summary of Findings FY 2022.pdf (76 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Student Services Update, presented by Tracey Lamb, Director I, Student Services Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content Tracey Lamb will provide an update on various topics related the Student Services Department. Mayor JB Whitten, City of Crestview, will be in attendance to address the Board with concerns related to the opioid epidemic. For additional information, please contact Tracey Lamb at (850) 833-3108. File Attachments Opiod Crisis Presentation.pdf (33,247 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 23, 2023; Workshop Meeting of January 23, 2023; Minutes of Regular Meeting of January 23, 2023, recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 23, 2023; Workshop Meeting of January 23, 2023; Minutes of Regular Meeting of January 23, 2023. File Attachments 1-23-2023 Workshop - DRAFT.pdf (140 KB) 1-23-2023 - Meeting - DRAFT.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for three ClearTouch Televisions in the  amount of $17,499.00, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $17,499.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for three ClearTouch Televisions in the amount of $17,499.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for three ClearTouch Televisions in the amount of $17,499.00. File Attachments Elliott Point ClearTouch 2-13-23.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for porta phones for the Football Program in the amount of $6,965.00, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $6,965.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for porta phones for the Football Program in the amount of $6,965.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for porta phones for the Football Program in the amount of $6,965.00 File Attachments FWBHS Porta Phone Quote.pdf (273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.02, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $4,975.02 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.02. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.02. The remaining cost of $4,975.03 will be paid with District 4 School Board Member Capital Outlay Funds. File Attachments FWBHS Audio System.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for archery equipment in the amount of $3,247.00, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $3,247.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins  Elementary School for archery equipment in the amount of $3,247.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for archery equipment in the amount of $3,247.00. File Attachments Edwins NASP Quote.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 4 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.03, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $4,975.03 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.03. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a new football stadium audio system in the amount of $4,975.03. The remaining cost of $4,975.02 will be paid with District 2 School Board Member Capital Outlay Funds. File Attachments FWBHS Audio System.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Crestview High School for English Department Chromebooks in the amount of $5,441.02, presented by Diane Kelley, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $5,441.02 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Crestview High School for English Department Chromebooks in the amount of $5,441.02. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for English Department Chromebooks in the amount of $5,441.02. File Attachments US_QUOTE_3000142322754.1.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for revision of School Board Policy 04-22 School Health Services/Student Illness, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board Policy 04-22 School Health Services/Student Illness. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 04-22 School Health Services/Student Illness. The proposed amendments to the policy will address the notification of parents/guardians in the event of a student becoming seriously ill at school and procedures relating to 911 emergency calls in those situations. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-22 School Health Services - Student Illness - REDLINE 2-2-2023.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request to advertise a Public Hearing for revision of School Board Policy 04-24 Student Injuries,  presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board Policy 04-24 Student Injuries. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 04-24 Student Injuries. The proposed amendments to the policy will provide further guidance to school district employees regarding 911 emergency calls in cases of student injuries or serious health conditions. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-24 Student Injuries - REDLINE 2-2-2023.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Request to advertise a Public Hearing for revision of School Board Policy 04-25 Administering Medicines to Students, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for the adoption of revised School Board  Policy 04-25 Administering Medicines to Students. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 04-25 Administering Medicines to Students. The proposed amendments will update policy provisions consistent with statutory requirements; provide additional requirements for the safe storage, accounting and security for medications brought to schools; provide additional restrictions on the administration of certain medications to students; provide directives regarding certain 911 calls; and expand the policy to cover medication administration on field trips. The recommended changes are attached. For more information, please contact Teri Schroeder, Program Director, Student Services, (850) 833-3108. File Attachments 04-25 Administering Medicines to Students - REDLINE 2-2-2023.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Request to advertise a Public Hearing for revision of School Board Policy 11-20 Tobacco Products on School Board Property, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for revision of School Board Policy 11-20 Tobacco Products on School Board Property. Public Content A Public Hearing will be advertised to receive public input and consider approval of the proposed amendments to School Board Policy 11-20 Tobacco Products on School Board Property. The proposed amendments will update the current policy to make revisions consistent with 2022 legislation and to add references to vapor-generating electronic devices and add prohibitions to the use of such devices. The recommended changes are attached. For more information, please contact Lee Hale, Assistant Superintendent, Human Resources, (850) 833-5801. File Attachments 11-20 TOBACCO PRODUCTS ON SCHOOL BOARD PROPERTY - REDLINE 2-2-2023.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Budget Amendment #4 - Fiscal Year 2022-2023 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $2,092,928.83 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2022: General Fund $ 319,275.55 Debt Service Funds 8,230.41 Capital Project Funds 2,730,108.11 Other Special Revenue Funds - Federal (976,253.04) Other Special Revenue Funds - Food Service 11,567.80 Total - All Funds $2,092,928.83 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 04 - Dec 2022.pdf (1,568 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Monthly Financial Statement for December 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2022. Public Content The financial statement for the month ending December 31, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-12.pdf (808 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-13-23.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $94,485.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-02-13.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to close the current Southside Primary School Internal Funds checking accounting at PNC Bank and open a new account at Synovus Bank effective February 14, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to close the current Southside Primary School  Internal Funds checking account at PNC Bank and open a new account at Synovus Bank effective February 14, 2023. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Southside Primary School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Synovus Bank due to the large amount of fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Bank Change Request - Southside School 2023-01-25.pdf (282 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at Hancock- Whitney Bank effective February 14, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at  Hancock-Whitney Bank effective February 14, 2023. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Kenwood Elementary School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Hancock-Whitney Bank due to the large amount of fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Bank Change Request - Kenwood Elementary 2023-02-13.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $104,494.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW - HVAC Replacement Recommended Action : Motion to approve the purchase and installation of HVAC equipment from  Trane in the amount of $104,494.00 for the Niceville High School Auditorium. Public Content Request approval of the purchase and installation of HVAC equipment from Trane in the amount of $104,494.00 for the Niceville High School Auditorium. The purchase is made through US Communities Contract #15-JLP- 023 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement . A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (481 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,375.00 Budgeted : Yes Budget Source : General Funds, Project 6088 Professional Development Certification PGM Recommended Action : Motion to approve contracting with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development in the amount of $54,375.00. Public Content Request approval to contract with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development including content delivery, evaluation, and follow-up. The subscription fee is based on 10,875 hours at $5.00 per hour for a total of $54,375.00. The purchase is exempt through 6A-1.012(11)(a) and funds will be paid from General Funds, Project 6088 Professional Development Certification PGM. A copy of the quote is attached. For additional information, please contact Karen Peek, Program Director, Professional Services, at (850) 833-5853. File Attachments BEACON EDUCATOR QUOTE.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: Waterford Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,560.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00 to be paid in three (3) annual payments of $74,520.00, effective February 15, 2023, through February 14, 2026. Public Content Request approval of the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00, effective February 15, 2023, through February 14, 2026. Three (3) annual payments of $74,520.00 will be paid to Waterford Technologies over the life of the contract. Funds will be paid from General Funds, Project 3009 Instr & District-Wide Software. Copies of the quote, MailMeter SAAS Support Contract and MailMeter Cloud Service Agreement are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments 3-YR QUOTE.pdf (116 KB) MailMeter Cloud SAAS Support Contract.pdf (497 KB) MailMeter Cloud Service Agreement.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated February 13, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 13, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for February 13, 2023 Board Meeting.pdf (85 KB) Surplus Property Food Services list for February 13, 2023 Board Meeting.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Application to the State of Florida for Safety and Security of School Buildings Grant, presented by Danny Dean, Program Director, Office of Safe Schools, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $219,191.00 Budgeted : No Budget Source : State of Florida Safety and Security of School Buildings Grant Recommended Action : Motion to approve the application for State of Florida Safety and Security of School Buildings Grant. Public Content Approval is requested for the submission of Safety and Security of School Buildings Grant, TAPS #23A097. This grant is in the amount of $219,191.00 and is part of the FY 22/23 General Appropriations Act, Line 108. These funds will be used to improve the safety and security of school buildings based upon recommendations from the security risk assessment completed by school districts as required by section 1006.07(6), F.S. and school hardening needs report. File Attachments Grant_TAPS 23A097.pdf (1,477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Amended contract and pricing change between the School Board of Okaloosa County, Florida and the Panhandle Area Educational  Consortium, presented by Christy Corbin, Administrator, Okaloosa On- Line, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Center 7004 - Florida Virtual Recommended Action : Motion to approve amended contract and pricing change between the School Board of Okaloosa County, Florida and the Panhandle Area Educational Consortium, effective January 1, 2023. Public Content On July 1, 2022, the Panhandle Area Educational Consortium (PAEC) decreased the fee for virtual course segment completions from $275 to $255 to pass savings along to participating districts. At that time, their adjunct instructors were considered independent contractors and paid as such. During late summer, Washington County School District was subject to an IRS payroll audit. As a result, the adjunct instructors are no longer permitted to be independent contractors. Instead, the instructors must be hired as OPS employees of Washington County School District. My Virtual Classroom at PAEC will be required to pay benefits. The new payroll structure will begin January 1, 2023. Due to these cost increases, PAEC is must revert to its previous pricing model effective January 1, 2023, of $275. Payments are made from FEFP earned by Center 7004 - Florida Virtual. File Attachments 23-028A Okaloosa Virtual Amendment.pdf (177 KB) Virtual - Okaloosa.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Contract Modification between the School Board of Okaloosa County and Northwest Florida State College for the 2023-2024 School Year, presented Jeff Palmer, Director I of Curriculum and Instruction, and  recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Contract Modification between the School Board of Okaloosa County and Northwest Florida State College for the 2023-2024 School Year Public Content The Collegiate High School at Northwest Florida State College ("CHS") is a high-performing charter school and has been since 2013. After receiving a $2 million grant from the Florida Department of Education to expand early career and technical education at the high school level, CHS added 50 seats in the 2022-2023 school year to establish a 9th grade Associate in Science (A.S.) pathway. The school would like to continue its expansion in the 2023-2024 school year to accommodate these students' progression to 10th grade and to expand 9th grade to include an Associate in Arts (A.A.) pathway. The State of Florida allows a high-performing charter school to increase its student enrollment once per school year to more than the capacity identified in its charter (Florida Statutes §1002.331(2)). Per the attached letter, beginning in the 2023-2024 school year, CHS will increase its enrollment capacity by 100 students, bringing maximum enrollment to 435. The letter states that CHS facilities will accommodate this expansion. Among the 100 additional seats, 50 will be designated for promotion of the current 9th grade students enrolled in the A.S. pathway to be promoted to the 10th grade; the remaining 50 will be added to 9th grade to create an A.A. pathway. For more information, please contact Jeff Palmer, 850-833-4208. File Attachments CHARTER SCHOOL CONTRACT MODIFICATION SY 2023.2024.pdf (335 KB) 2023-2024 CHS Enrollment Capacity.pdf (1,085 KB) Collegiate High School High Performing Letter.pdf (155 KB) 2023-2024 CHS Capacity Memo_Feb 2023.pdf (440 KB) CHS Space Utilization and Capacity 1.17.23.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 Employees on Administrative Leave, presented by Lee Hale,  Assistant Superintendent, Human Resources Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 124475 100100 119389 117470 124366 108965 122441 126063 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Debra Holland 101465 Paraprofessional Walker ES 1/1/2023 Jill Adams 117889 Teacher Walker ES 2/1/2023 Sonja Love 103981 Teacher Ruckel MS 7/1/2023 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.3 Finance Department Restructure presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $20,488.00 Budgeted : No Budget Source : General Fund Discretionary Recommended Action : Motion to approve request to delete a Secretary from the Budgeting & Financial Services Department and add an Accountant to the Accounting & Financial Reporting Department. Public Content The Finance Department is requesting to delete the Secretary position in the Budgeting & Financial Services Department and add an Accountant to the Accounting & Financial Reporting Department. For more information, please contact Julie Perry at 850-833-5840. File Attachments Restructure - Finance FY 2023 2023-01-19.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Feb 13, 2023 Separations Updated Revision , Public.pdf (45 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Feb 13, 2023 Substitutes NEW.pdf (99 KB) Feb 13, 2023 Instructional NEW.pdf (213 KB) Feb 13, 2023 Ed Support NEW.pdf (211 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Feb 13, 2023 Transfers, Public.pdf (86 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 121487 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 125347 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days. EID: 123223 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #124475 be terminated. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Jane Chapman Trans. North 80.00 Kelly Humphrey Niceville High 63.75 Kim de Venny Wright Elem 2.75 Kiristi Jens Kenwood Elem 22.50 Wendall Glover Maintenance 7.50 Amanda Barrett Riverside Elem 7.50 Irma Sanchez Shoal River and 56.00 Food Services For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 13, 2023 - Workshop Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 13, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments Bond Counsel Retainer Agreement - George A. Smith PLLC.pdf (469 KB) Disclosure Counsel Retainer Agreement - Bryant Miller Olive P.A..pdf (358 KB) 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests - 2-13-23.pdf (139 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 13, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Feb 13, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Feb 13, 2023 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 13, 2023 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 13, 2023, beginning at 8:30 a.m., in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 13, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Feb 13, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.