Okaloosa County School Board — Workshop Meeting, February 13, 2023 — reading text

adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Monthly Financial Statement for December 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2022. Public Content The financial statement for the month ending December 31, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-12.pdf (808 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-13-23.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $94,485.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-02-13.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to close the current Southside Primary School Internal Funds checking accounting at PNC Bank and open a new account at Synovus Bank effective February 14, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to close the current Southside Primary School  Internal Funds checking account at PNC Bank and open a new account at Synovus Bank effective February 14, 2023. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Southside Primary School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Synovus Bank due to the large amount of fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Bank Change Request - Southside School 2023-01-25.pdf (282 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at Hancock- Whitney Bank effective February 14, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at  Hancock-Whitney Bank effective February 14, 2023. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Kenwood Elementary School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Hancock-Whitney Bank due to the large amount of fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Bank Change Request - Kenwood Elementary 2023-02-13.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $104,494.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW - HVAC Replacement Recommended Action : Motion to approve the purchase and installation of HVAC equipment from  Trane in the amount of $104,494.00 for the Niceville High School Auditorium. Public Content Request approval of the purchase and installation of HVAC equipment from Trane in the amount of $104,494.00 for the Niceville High School Auditorium. The purchase is made through US Communities Contract #15-JLP- 023 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement . A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (481 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to