Okaloosa County BOCC — November 4, 2012 — reading text

risk for OCWS, because the biosolids contractors are now the point of responsibility for the final disposal of biosolids. The biosolids contractor’s documentation that was once submitted through OCWS to FDEP will now be submitted directly from the permitted biosolids disposal contractor to FDEP. Under the current APWRF operating permit, condition VI (1) (b) requires the facility to begin using a land application site permitted in accordance with 62-640, F.A.C., for disposal of biosolids by January 1, 2013. Biosolids contractors have been working with FDEP throughout 2012 to obtain permits for their sites. The first biosolids land application permits in Northwest Florida were only issued in November 2012. Currently, the OCWS primary biosolids contractor, R & E Farms, is still working in cooperation with FDEP to complete its first permit application. Fortunately, a potential backup biosolids contractor, Crook Creek Farms, now holds three permits. All indications were that R & E Farms was working with FDEP to have their permit by January 1, 2013. As of December 10, 2012, R & E Farms still has not obtained their FDEP permit. We have a responsibility to the public, and our customers, to ensure that we have a permitted land application site where we can dispose of our biosolids. Therefore, OCWS staff and consultants feel it would be most prudent to enter into a contract with a second contractor, Crook Creek Farms, in order to provide a backup if R & E Farms does not have their permit by January 1, 2013. The contract with Crook Creek Farms can also serve in the event of a future emergency Packet Pg. 575  6.5.b that may arise with the primary contractor. The existing R & E Farms' contract (attached) is for services through September 30, 2013. Therefore, we are proposing to enter into identical contract with Crook Creek Farms with the same prices as R & E Farms contract. This contract will provide the same services and duration as the existing R & E Farms contract. OCWS staff and consultants have been in regular communication with R & E Farms, inquiring about the status of their FDEP permit and we have been told repeatedly that the permit approval would occur within a short time. However, time is now running out and the County Contract Review process has not been completed at the time of this agenda request being written (Dec. 10). We are proposing that BCC approval for the Chairman to execute this contract be contingent upon the successful completion of the County Contract Review process and after Crook Creek Farms has executed it. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the contract with Crook Creek Farms for the transportation and removal of biosolids from APWRF contingent upon the successful completion of County Contract Review and after execution by Crook Creek Farms. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 576  6.5.b.a CONTRACT This agreement executed in __________, Florida this ______ day of ____________ 2012 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and Crook Creek Farms, Laurel Hill, FL or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. Attachment: Crook Creek Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids) WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in about the improvement and to do and perform all work related to Providing transportation and removal of biosolids from the Okaloosa County Wastewater Treatment Plant as per the attached bid pricing in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. This contract will start January 1, 2013 and shall continue through September 30, 2013. Terms and conditions, such as insurance requirements, of Okaloosa County Bid # WS 71-08 “Water & Sewer Biosolids Removal & Transportation” apply to this contract. REPRESENTATIVES: The authorized representative of the County shall be: Jeff Oglesby, Interim Wastewater Operations Manager 250 Roberts Blvd. Fort Walton Beach, FL 32547 850-978-0018 Email: joglesby@co.okaloosa.fl.us The authorized representative for Crook Creek Farms shall be: Gabe Bowdoin, General Manager PO Box 38 4209 Millside Road Laurel Hill, FL 32567 Packet Pg. 577  6.5.b.a 850-546-1545 Email: crookcreekfarms@gtcom.net All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Jack Allen Contracts & Leases Attachment: Crook Creek Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids) Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960/850-689-5998 (fax) Email: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said Gabe Bowdoin has hereto fixed signature, the day and year above written. WITNESS: ________________________ Crook Creek Farms Contractor BY ____________________ TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this _______day of ________________, 2012 and is effective on the 1st day of January 2013. ATTEST: COUNTY OF OKALOOSA, FLORIDA _______________________ BY __________________________ Gary Stanford Don R. Amunds, Chairman Deputy Clerk of Court Packet Pg. 578  6.5.b.b CROOK CREEK FARMS To: Okaloosa County Water and Sewer Purchasing Department Attachment: Crook Creek Farms Price (1230 : Contract for the Transportation and Removal of Biosolids) Crook Creek Farms agrees to accept Class B biosolids from Okaloosa County Water and Sewer for the amount of $5.50 per cubic yard (delivered) or $15.50 per cubic yard picked up. Thank You, Gabe Bowdoin Manger Crook Creek Farms Crook Creek Farms PHONE (850)-546-1545 PO Box 38 FAX (850) 652-2901 Laurel Hill, FL 32567 E-MAIL crookcreekfarms@gtcom.net Packet Pg. 579  6.5.b.c Packet Pg. 580 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 581 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 582 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 583 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 584 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 585 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 586 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 587 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 588 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)  6.5.b.c Packet Pg. 589 Attachment: R & E Farms Contract (1230 : Contract for the Transportation and Removal of Biosolids)