Okaloosa County BOCC — November 4, 2012 — reading text

not tear it apart. All to often several months after hiring a new administrator we see municipalities searching for new department heads due to conflicted styles and goals. This adds stress and unneeded costs to the work force and the county. We provide an objective recruitment process to find the right fit that is favorable for both the employer and the employee that will result in a lasting relationship. We do so by avoiding shortcuts and cookie- cutter approaches other recruiting organizations use and utilize proven assessment tools that other firms ignore. The enclosed proposal discusses our customary full service approach and the various phases provided as part of our municipal recruitment services. We can modify our services based on your specific needs and budget. RW Management Group, Inc. 3 Packet Pg. 333  6.1.a.c OKALOOSA COUNTY, FL COUNTY ADMINISTRATOR EXECUTIVE RECRUITMENT We are confident that our project team of qualified individuals combined with our understanding of the needs of Okaloosa County and our customized approach offers the best potential to locate a candidate who best meets the current needs of the County. It would be our pleasure to work with Okaloosa County on this very important executive recruitment. Attachment: RW Management Group (1222 : Search Firm for Position of County Administrator) Please contact me at (920) 727-1000 or Marty DeLoach at (561) 352-7860, if you have any questions about our proposal. We look forward to working with the County on this important project. Sincerely, Marty DeLoach Jeffrey R. Roemer President RW Management Group, Inc. RW Management Group, Inc. 4 Packet Pg. 334  6.1.a.c OKALOOSA COUNTY, FL COUNTY ADMINISTRATOR EXECUTIVE RECRUITMENT INTRODUCTION RW Management Group, Inc. (RW) is a national consulting firm specializing in municipal recruitments and management studies. It has been providing consulting services to municipalities throughout the United States for more than twelve (12) years. Our team of consultants combines practical experience Attachment: RW Management Group (1222 : Search Firm for Position of County Administrator) serving as city administrators and human resource specialists with years of consulting experience. MISSION STATEMENT RW’s mission statement is “To provide the highest quality, independent professional public management consulting, project management and services, as measured by the successful implementation of recommendations and services to our clients.” We accomplish this mission by providing a team of professionals committed to the needs and issues of municipal governments. RW’s consultants have been active practitioners in municipal government and understand the issues, challenges, standards and responsibilities of facing municipalities SUMMARY OF ORGANIZATION’S CAPABILITIES RW Management Group, Inc. (RW) is a Wisconsin based consulting firm providing professional, high quality municipal recruitment and management consulting, project management and other related services to organizations throughout the United States. RW consultants have provided valuable services to a number of municipalities throughout the United States. RW consultants remain very active with several government related organizations including: • International City/County Management Association • Wisconsin City/County Management Association • League of Wisconsin Municipalities • Society for Human Resource Management • American Academy of Certified Public Managers • Wisconsin Society of Certified Public Managers All of RW’s consultants possess in-depth knowledge of all relevant aspects of municipal management, human resources, administration, organization, labor relations and financial management. This knowledge allows RW to provide clients with an intellectual and objective analysis of the information received. This information is then presented in an easily understood format, allowing city councils to make knowledgeable and informed decisions in this important selection process. RW Management Group, Inc. 5 Packet Pg. 335  6.1.a.c OKALOOSA COUNTY, FL COUNTY ADMINISTRATOR EXECUTIVE RECRUITMENT OUR UNDERSTANDING OF THE PROJECT We understand that the current Administrator has informed the board of his intentions to retire. We also understand that the work is anticipated to begin at the start of the new year. Okaloosa County has three senior commissioners and two new board members. From reading the newsletters of the three Attachment: RW Management Group (1222 : Search Firm for Position of County Administrator) senior board members we see there are clearly different needs in each of your five districts. RW believes the diverse cadre of opinions and leadership views must be vetted out prior to the search of a new administrator. RW has been successful in previous searches, understanding the style of leader, that elected officials would be most comfortable with, on a move forward basis. Our role in an executive recruitment engagement is to facilitate the search, screen, selection and employment negotiating process. We will handle the entire process from advertising to interview of finalists, and negotiation of an employment agreement if desired. While performing the executive search, we would serve as a representative of Okaloosa County throughout the process. RW has developed a process that is very interactive involving County representatives for each step of the process. The ultimate selection of an individual continues to rest with the County Commission. Typically we provide clients with the following services during a municipal recruitment process: Preliminary Planning and Development of Candidate Profile • Interview the members of the County Board of Commissioners, Department Heads and other appropriate officials and staff for input on needed County Manager qualifications. Based on information gained from these interviews and a questionnaire to be completed by elected officials and staff, a ranking of key management characteristics will be developed that will become the core of the position profile. • Document or assist in the development of the Counties expectations for the position and characteristics deemed desirable in the candidate. • Review current job description. • Develop a candidate profile for the County Administrator position and a community profile to attract applicants Advertising/Candidate Search • Develop the County Administrator position advertisement based on the candidate profile • Recommend effective publications and announcement networks, avoiding those we have found costly and ineffective • Place advertisements to obtain national exposure for the position • Pursue potential candidates through firm resources and networks (i.e. websites inside and outside of Florida, state, regional and national contacts as WCMA Executive Director) Resumes • Review and match qualifications as indicated on resumes to the candidate profile and position requirements • Summarize applicant information in an easy to read format for the County Human Resource Manager or designee and Personnel Committee to review • Provide an applicant summary to the County Human Resource Manager and Personnel Committee RW Management Group, Inc. 6 Packet Pg. 336  6.1.a.c OKALOOSA COUNTY, FL COUNTY ADMINISTRATOR EXECUTIVE RECRUITMENT Pre-qualify Candidates • Facilitate a meeting with the County Finance and Personnel Committee to narrow the list of applicants to ten (10) maximum for personal contact (first cut) • RW will conduct telephone interviews with the first cut applicants • Develop a summary of first cut applicants for the County Finance and Personnel Committee Attachment: RW Management Group (1222 : Search Firm for Position of County Administrator) review • Facilitate a meeting with the County Finance and Personnel Committee to narrow the list of applicants to the top five to eight (5 to 8) candidates (second cut) for further consideration Personal Interviews • Provide the Human Resource Department and Personnel Committee with a list of appropriate interview questions (and discuss with the Committee those questions they cannot ask by law) • Schedule interviews with candidates • Facilitate candidate interviews and make all necessary interview arrangements • Review interview results with the Human Resource Department and Personnel Committee after the interviews are completed • Offer our professional observations and assist the Human Resource Department and Personnel Committee in reaching a consensus on a finalist through a facilitated meeting process Pre-employment checks • Verify past employment history • Gain three to five (3 to 5) professional references of finalist • Verify academic credentials of finalist • Conduct a criminal, internet and financial background check of the finalist Employment Contract Negotiations • Obtain authority from the County Commission on the acceptable range of salary, benefits and other conditions of employment • Negotiate the employment agreement within the parameters established by the County • Draft the formal employment agreement for consideration by the Commission and applicant Benefits to the County from our executive recruitment assistance include: • The ability to attract a large number of high quality candidates in today’s competitive environment. • Timely completion of the search and selection process with minimal impact on internal staff and resources. • A recruitment search customized to fit your culture and organizational needs. • Discretion in sensitive recruitment situations. • Insight regarding key attributes needed for a County Administrator to be successful. • Experienced professionals knowledgeable about human resource issues qualified to conduct candidate screening and interviewing, while avoiding potential costly legal pitfalls in the hiring process. • RW guarantees the placement of a qualified candidate that will perform