Okaloosa County BOCC — January 7, 2014 — Kansas-Final -Payment — reading text

graders at the end of the term. This was just like the first round of G930’s that you purchased. If you decide at the end of the 36 months that you want to return the units, you will be asked to purchase the units and ASC Construction Equipment will purchase the graders from Okaloosa County for the value of $120,808.00 each and $483,232.00 total for all four units. This letter will serve as our buyback offer and is conditional on the units having less than $1,500.00 in sheet metal and glass damage and shall be in good working order and well maintained. If you have any questions, please give me a call. Again, | want to thank you for allowing us to serve your needs. Sincerely, | John Edwards General Manager Gulf Coast Region ASC Construction Equipment 850-685-7055 REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE EQUIPMENT LEASE FOR (4) FOUR NEW MOTOR GRADERS Se 2—{ Board of County Commissioners | —S BID #: PW 42-10 BID OPENS: JULY 15, 2010 @ 3:15 P.M. REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:15 p.m. (local time) July 15, 2010, for Equipment Lease for four (4) New Motor Graders. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 3:15 p.m. (local time), July 15, 2010, the bids will be opened and read aloud, All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on Equipment Lease for four (4) New Motor Graders to be opened at 3:15 p.m., July 15, 2010". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N, Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shail be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. Ail bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 L/Signed// 06/23/2010 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Wayne Harris Chairman REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE SPECIFICATIONS BID #: PW 42-10 BID ITEM: EQUIPMENT LEASE FOR (4) NEW MOTOR GRADERS The motor graders under these specifications shall be new, current production model. These specifications are minimum requirements and are intended to govern the size and type of unit purchased. Any exceptions or variations from these basic specifications must be stated. Caterpillar 140M, John Deere 6706, Komatsu GD655-3, Valvo G930 or equivalent. Bidder is required to complete blank spaces as provided by each line item of equipment. Plainly list each item of equipment offered on bid. A. ENGINE 1. Turbocharged diesel engine with minimum 155 net horsepower. YES 2. Variable max net horsepower 185 or more. YES 3. Must provide one set or replacement filters for entire machine. YES B. TRANSMISSION & DIFFERENTIAL 1 Powershift with at least 8 speeds forward and 4 speeds reverse. YES 2, Autoshift to enable automatic shifting through selected working range. YES 3. Differential lock. : YES ion WEIGHT 1. Base weight 32,000 minimum. YES BD. STEERING & ARTICULATION 1. Articulation minimum 20 degrees. YES 2. Turn radius maximum 25 feet. YES sss si te me ET LE A REFERENCE. PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE 3. Steering capabilities must meet all requirements of ISO 5010. YES MOLDBOARD, FRAME & PRODUCTIVITY 1. Moldboard length 14 feet. YES 2. Blade lift minimum 16.8 inches above the ground. YES 3. Shoulder reach outside wheels minimum 70 inches. YES 4 Blade downforce capability 15,000 Ibs. minimum. YES 5. Blade pulls at maximum base weight 20,900 ibs. minimum. YES 6. Slope meter in cab. YES 7. Rear drawbar. YES 8. Hydraulically controlied scarifier with five (5) teeth mounted between moldboard and front axle. YES CAB & SAFETY ITEMS 1. ROPS low profile cab. YES 2. Air conditioning and heater. YES 3. Air suspension seat. YES 4. Wipers front and rear. YES 5. Fold away side mirrors. YES 6. Working lights front and rear. YES err ess sede I SI IE REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE 7. Backup alarm. YES 8. Vandalism protection group. Includes locks for engine, tool box, batteries, and all exposed fuel and fluid ports. YES 9. Slowing Moving Vehicle emblem mounted on rear of machine. YES 10. Braking system shall meet requirements of ISO 3450. YES il. Cab must have two entry/exit doors. YES G. TIRES i. 14:00-24 TG radial (G-2) tires. YES 2, Three (3) piece rims. YES H, WARRANTY 1. State manufacturer's standard warranty. A copy must be provided with bid. YES L MANUALS i. Two (2) sets of parts manuals and shop repair manuals to cover repairs to all component of the machine. CD ROM or DVD is acceptable instead of books. YES J. TRAINING 1 Successful vendor shall provide 8 hours of in the field operator training. YES K. EQUIPMENT 1, Provide manufacturer's basic GPS tracking system such as Product Link (CAG) or JDLink (Deere). YES L DELIVERY gars sSNA OPS AA EE I REFERENCE: PURCHASING’S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE 1. State availability of equipment in calendar days, 115 days. YES 2. Failure to meet this requirement may result in cancellation of award. YES. REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE SPECIAL CONDITIONS 1. The successful proposer shall be responsible for delivering equipment that is properly serviced, cleaned and in first class operating condition; pre-delivery service at a minimum, shall include the following: A Complete lubrication. B. Check all fluid levels to assure proper fill. ion Adjustment of engine to proper operating condition. D. Inflate tires to proper pressure. E, Check to assure proper operation of all accessories, gauges, lights and mechanical features. 2. Vendor shall furnish a copy of the manufacturer's production line sheet with each vehicle delivered. 3. Acceptance: A The successful proposer must call at least 48 hours in advance of delivery to Okaloosa County Fleet Operations (850-689-5775, John Vaughn), 2798 Goodwin Avenue, Crestview, FL 32539. B. Delivery of equipment to Okaloosa Board of County Commissioners does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the equipment meets contract specifications and conditions as listed. Should the delivered equipment differ in any respect from specifications, payment will be withheld until such time as the supplier takes necessary corrective action. The Purchasing Department shall be notified of the deviation in writing within 10 days and the provisions of the delivery paragraph shall prevail. If the proposed corrective action is not acceptable to Okaloosa County, the final acceptance of the equipment, in which case the equipment remains the property of the supplier and the County shall not be liable for payment for any portion thereof, 4, Specification Exceptions: Specifications are based on the most current literature available. Proposer shall clearly list any change in the manufacturer's specifications which conflict with the bid specifications. Proposer must also explain any deviation from the bid specification in writing, as a footnote on the applicable bid page and enclose a copy of the manufacturer's specifications data detailing the changed item(s) with their bid. Failure of the proposer to comply with these provisions will result in proposers being held responsible for all costs required to bring the equipment in compliance with contract specifications. 5. Addition/Deletion of Item: The County reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the County’s best interest. 6. Factory Warranty: Failure by any manufacturer's authorized dealer to render proper warranty service/adjustments, including providing a copy of the warranty work order to the County, shail subject that dealer and the contractor to suspension from the County’s approved vendor listing until satisfactory evidence of correction is presented to the County Purchasing Department. 7. Factory Authorized Sales & Service Dealer: Proposers must be factory authorized sales and service dealer. senreecetosetngameemmseh c EM eU EA R SST eaS REFERENCE: PURCHASING'S ONLINE CONTRACTS PRINTED/ATTACHED BY: BCC FINANCE 8. Local Preference: Okaloosa County reserves the right to grant a preference to in-county bidder only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions, The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which a bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offers. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 1 Reorganization or Bankruptcy Proceedings: Quotes will not be considered from vendors who are currently involved in official financial reorganization or bankruptcy proceedings. 10. Payments: The contractor shall be paid upon submission of invoices, in duplicate to the Okaloosa County Board of Commissioners, Finance Office, 302 N. Wilson St., #203, Crestview FL 32536. The prices stipulated herein for articles delivered and accepted. Invoices must show County assigned Lease #. 11, Information: Questions concerning bid requirements or specifications should be directed to the Okaloosa County Purchasing Department, 602-C North Pearl St, Crestview, FL 32536; Phone 850- 689-5960; Attn: Richard Brannon. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all proposers. Verbal information obtained otherwise will not be considered in awarding of bids. 12. Authority to Piggyback: All bidders submitting a response to this Invitation to Bid agree that such response also constitutes a bids to all governmental agencies under the same conditions, for the same contract price, and for the same effective period as this bids, should the bidder fee! it is in their best interest to do so. Each governmental agency desiring to accept these bids and make an award thereof shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and