Okaloosa County School Board — Workshop Meeting, December 6, 2018 — reading text

the Okaloosa County School District's Exceptional Student Educational Forty-Five Day Program beginning January 7, 2019 and ending June 30, 2019. File Attachments MIS 2125 SERVICE AGREEMENT CONTRACT FOR LAW ENFORCEMENT - REV. 06-18-18 -12-3-18.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 19-06 HVAC Equipment & Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District funding as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 19- 06 HVAC Equipment & Parts. Public Content Request approval of the committee's recommendation to award ITB 19-06 HVAC Equipment & Parts to Wittichen Supply Company and Baker Distributing Company. The per item award is based on wholesale pricing or a percentage discount. The contract will be used to purchase HVAC equipment and parts on an as needed basis. Copies of the award tabulation and the bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB 19-06 TAB.pdf (64 KB) ITB 19-06 HVAC Equip & Parts.pdf (1,064 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $170,227.76 Budgeted : Yes Budget Source : Capital Funds, Project 5341 DW - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount $170,227.76. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services in the amount of $170,227.76. Equipment for Silver Sands School in the amount of $24,118.56; Walker Elementary School in the amount of $66,726.21; and Richbourg Elementary School in the amount of $79,382.99 will be purchased through School District of Manatee County Tag-On Bid 16-0025-MR R1 Park and Playground Equipment. Funding will be paid from Capital Funds, Project 5341 DW - ADA Playgrounds. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments SILVER SANDS QUOTE.pdf (479 KB) WALKER QUOTE.pdf (366 KB) RICHBOURG QUOTE.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Revised Recommendation of Award for ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds Beautification Recommended Action : Motion to approve the Revised Recommendation of Award of ITB 17- 04 Lawn Care Services for Multiple Schools to Gulf Coast Environmental Contractors, Inc. Public Content Motion to approve the Revised Recommendation of Award of ITB 17-04 Lawn Care Services for Multiple Schools, based on fixed pricing. The bid was originally awarded to Lewis Enterprises Property Professionals, LLC. The Board approved the termination of the contract with Lewis Enterprises Property Professionals, LLC on October 8, 2018. The committee recommends awarding the contract to the next lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc., based on their original bid proposal, including the same pricing, terms and conditions. The contract is effective January 1, 2019 through the remaining contract period ending June 30, 2020. Funds will be paid from General Funds, Project 0010 Grounds Beautification. Copies of the Revised Award Tabulation, Signed Agreement, and bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB_17-04 Revised Award.pdf (218 KB) SIGNED AGREEMENT.PDF (74 KB) ITB 17-04.PDF (56,215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,375.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in the IB testing in 2019. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB testing in 2019. The total is based on an estimated number of participants. The purchase is exempt under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. A copy of the invoice is attached. For additional information, please contact Katherine White, IB Coordinator, Choctawhatchee High School at (850) 833-3614. File Attachments IB-CHS.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Agreement with Gulf Power Company for use of School District Facilities as Storm Restoration Staging Sites, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Agreement For Use As Storm Restoration Staging Site with Gulf Power Company, commencing December 2, 2018 and terminating December 31, 2020. Public Content Gulf Power is requesting use of the parking lot facilities at Crestview High School, Niceville High School, Choctawhatchee High School, Baker School, Meigs Middle School, Laurel Hill School and the Okaloosa County School Bus Barn parking lots to be used as restoration staging areas (to park trucks for dispatch, meeting spot for crews, etc.) The contemplated use of these locations will be for staging of personnel and equipment to support Gulf Power Company's restoration effort. The duration of this agreement shall be from no earlier than December 2,