Okaloosa County School Board — Workshop Meeting, December 6, 2018

Thursday, December 6, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 6, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Superintendent's Human Resources Recommendations: Deleted Item 9.11 Employee Termination, due to the employee retiring effective 12/7/18. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 6, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of October 25 - November 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 6, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 25 - November 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 25 - Nov 21.pdf (150 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of October 25 - November 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 6, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 25 - November 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 25 - Nov 21.pdf (73 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Facility Needs, presented by Nick Kootsouradis, Assistant Superintendent School Operations, and Steve Bolton, Director, Facilities Planning and Maintenance. Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content Update on facility needs presented by Nick Kootsouradis, Assistant Superintendent of Operations and Steve Bolton, Director, Facilities Planning and Maintenance. For additional information please contact Nick Kootsouradis, 689-7117. File Attachments Update on Facility needs 12-4-18.pdf (152 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearing of November 8, 2018; Minutes of Special Meeting of November 8, 2018; Minutes of Workshop Meeting of November 8, 2018; Minutes of Regular Meeting of November 13, 2018; and Minutes of Organizational Meeting of November 20, 2018, recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearing of November 8, 2018; Minutes of Special Meeting of November 8, 2018; Minutes of Workshop Meeting of November 8, 2018; Minutes of Regular Meeting of November 13, 2018; and Minutes of Organizational Meeting of November 20, 2018. File Attachments 11-8-2018 DRAFT Special Meeting.pdf (370 KB) 11-20-2018 Organizational Meeting.pdf (217 KB) 11-8-2018 Workshop - DRAFT.pdf (242 KB) 11-13-2018 Meeting - DRAFT.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks, mice, licenses, and charging cart in the amount of $10,338.35, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $10,338.35 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for Chromebooks, mice, licenses, and charging cart in the amount of $10,338.35. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for Chromebooks, mice, licenses, and charging cart in the amount of $10,338.35. File Attachments Quote-Choctaw Chromebooks, Mice, Licenses, Cart.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for laptops for the construction program in the amount of $4,904.10, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $4,904.10 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for laptop for the construction program in the amount of $4,904.10. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for laptops for the construction program in the amount of $4,904.10. The construction program is a newly implemented CTE program at Laurel Hill School. File Attachments Laurel Hill - laptops.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for laptops for the electrical program in the amount of $4,904.10, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $4,904.10 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for laptops for the electrical program in the amount of $4,904.10. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for laptops for the electrical program in the amount of $4,904.10. File Attachments Crestview HS - laptops.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Budget Amendment #2 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $713,347.66 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2018: General Fund $185,726.57 Debt Service Funds 0.00 Capital Projects Funds 22,469.18 Other Special Revenue Funds - Federal 475,222.41 Other Special Revenue Funds - Food Service 29,929.50 Total - All Fund $713,347.66 File Attachments !BA 02 - Oct 2018.pdf (1,375 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for October 2018 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2018 Public Content The financial statement for the month ending October 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-10.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12.10.18.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for October 2018, totaling $25,287,850.98 and Bank Transfers for October 2018, totaling $5,260,000.00 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,287,850.98 and Bank Transfers in the amount of $5,260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2018, totaling $25,287,850.98; and Bank Transfers for October 2018, totaling $5,260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 04 - MIS 3478 - Warrant Register - October 2018.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Exceptional Student Educational Forty-Five Day Educational Program Security Services Agreement Between the School Board of Okaloosa County and The Okaloosa County Sheriff's Department, presented by Rita Scallan, Chief Financial Officer, and recommended by Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting  Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $45,672.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the Execptional Student Educational Forty-Five Day Program Security Service Agreement between The School Board of Okaloosa County and The Okaloosa County Sheriff's Department, effective January 7, 2019 through June 30, 2019. Public Content This agreement will provide security services for the Okaloosa County School District's Exceptional Student Educational Forty-Five Day Program beginning January 7, 2019 and ending June 30, 2019. File Attachments MIS 2125 SERVICE AGREEMENT CONTRACT FOR LAW ENFORCEMENT - REV. 06-18-18 -12-3-18.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 19-06 HVAC Equipment & Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District funding as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 19- 06 HVAC Equipment & Parts. Public Content Request approval of the committee's recommendation to award ITB 19-06 HVAC Equipment & Parts to Wittichen Supply Company and Baker Distributing Company. The per item award is based on wholesale pricing or a percentage discount. The contract will be used to purchase HVAC equipment and parts on an as needed basis. Copies of the award tabulation and the bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB 19-06 TAB.pdf (64 KB) ITB 19-06 HVAC Equip & Parts.pdf (1,064 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $170,227.76 Budgeted : Yes Budget Source : Capital Funds, Project 5341 DW - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount $170,227.76. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services in the amount of $170,227.76. Equipment for Silver Sands School in the amount of $24,118.56; Walker Elementary School in the amount of $66,726.21; and Richbourg Elementary School in the amount of $79,382.99 will be purchased through School District of Manatee County Tag-On Bid 16-0025-MR R1 Park and Playground Equipment. Funding will be paid from Capital Funds, Project 5341 DW - ADA Playgrounds. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments SILVER SANDS QUOTE.pdf (479 KB) WALKER QUOTE.pdf (366 KB) RICHBOURG QUOTE.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Revised Recommendation of Award for ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds Beautification Recommended Action : Motion to approve the Revised Recommendation of Award of ITB 17- 04 Lawn Care Services for Multiple Schools to Gulf Coast Environmental Contractors, Inc. Public Content Motion to approve the Revised Recommendation of Award of ITB 17-04 Lawn Care Services for Multiple Schools, based on fixed pricing. The bid was originally awarded to Lewis Enterprises Property Professionals, LLC. The Board approved the termination of the contract with Lewis Enterprises Property Professionals, LLC on October 8, 2018. The committee recommends awarding the contract to the next lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc., based on their original bid proposal, including the same pricing, terms and conditions. The contract is effective January 1, 2019 through the remaining contract period ending June 30, 2020. Funds will be paid from General Funds, Project 0010 Grounds Beautification. Copies of the Revised Award Tabulation, Signed Agreement, and bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB_17-04 Revised Award.pdf (218 KB) SIGNED AGREEMENT.PDF (74 KB) ITB 17-04.PDF (56,215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,375.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in the IB testing in 2019. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB testing in 2019. The total is based on an estimated number of participants. The purchase is exempt under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. A copy of the invoice is attached. For additional information, please contact Katherine White, IB Coordinator, Choctawhatchee High School at (850) 833-3614. File Attachments IB-CHS.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Agreement with Gulf Power Company for use of School District Facilities as Storm Restoration Staging Sites, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Agreement For Use As Storm Restoration Staging Site with Gulf Power Company, commencing December 2, 2018 and terminating December 31, 2020. Public Content Gulf Power is requesting use of the parking lot facilities at Crestview High School, Niceville High School, Choctawhatchee High School, Baker School, Meigs Middle School, Laurel Hill School and the Okaloosa County School Bus Barn parking lots to be used as restoration staging areas (to park trucks for dispatch, meeting spot for crews, etc.) The contemplated use of these locations will be for staging of personnel and equipment to support Gulf Power Company's restoration effort. The duration of this agreement shall be from no earlier than December 2, 2018 to December 31, 2020. For additional information, please contact Steve Bolton, 689-7159. File Attachments Storm Staging Site Agreement with the School Board of Okal County 2018-2020.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 School Food Service updated A La Carte Pricing for Elementary and Secondary Schools for 2018-2019 School Year, presented by Stephen Anderson, Program Director for Food Services, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service updated A La Carte pricing for elementary and secondary schools for 2018-2019. Public Content Attached is updated pricing lists for elementary and secondary schools for the 2018-2019 school year. Prices will be the same for all schools in the district. Please contact Steve Anderson for additional information, 301-3084. File Attachments A la carte price list 18-19 updated 11-18 (003).pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Addition of Youth Mental Health Component to the Master In-Service Plan, presented by Denise McLaughlin, Specialist, Professional  Development, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the addition of the Youth Mental Health Component to the Master In-Service Plan. Public Content This component is new and was created to track educator compliance with newly legislated training in youth mental health first aid. Please contact Denise McLaughlin at 833-4208 for additional information. File Attachments Youth Mental Health MIP component.pdf (351 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 2018-2019 Application for renewal of the AFRL Engineers for America (EFA) Science, Technology, Engineering and Mathematics (STEM) Initiative Grant for Okaloosa STEMM Academy, presented by Neely Calhoun, Teacher on Special Assignment, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,000.00 Budgeted : Yes Budget Source : EFA Initiative Grant Recommended Action : Motion to approve the 2018-2019 application for renewal of the AFRL EFA Initiative Grant request for Okaloosa STEMM Academy. Public Content The Air Force Research Laboratory (AFRL) has been working with the STEMM Academy towards continued funding for Engineers for America (EFA) STEM activities. In previous years the Air Force Armament Museum Foundation (AFAMF) received funds through a grant from the AFRL and then donated those funds to the District for EFA. Three years ago the AFAMF decided they would no longer apply for this grant. Therefore, the district Science Fair and STEMM Academy will now be applying for these funds directly. The grant application and synopsis is attached. For additional information or questions please contact Neely Calhoun at 833-4120. File Attachments OCSD_EFA White Paper 2018-19.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Request permission to apply for the 2019-2020 National Math + Science Initiative (NMSI) College Readiness Program (CPR) for Grades 9-12 provided through the NMSI Military Family Mission, presented by Sheila Lightbourne, Secondary Curriculum Director, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion for approval to apply for the 2019-2020 NMSI (National Math and Science Initiative) College Readiness Program (CRP) for Grades 9-12 provided through the NMSI Military Mission. Public Content Four Oklaoosa County School District high schools (Choctawhatchee, Crestview, Fort Walton Beach and Niceville) have been invited to apply for the 2019-2020 National Math + Science Initiative (NMSI) College Readiness Program (CRP) Grant provided through the NMSI Military Family Mission. To qualify for the grant you must have 100 or more active uniformed dependents in grades 9-12. All four high schools listed meet this requirement and if approved will be entitled to full funding of the program. The NMSI College Readiness Program Grant will support teachers and students in AP STEM courses through training, resources, and incentives. The program will benefit all students (military and nonmilitary) support of AP math, science, English and computer science. NMSI’s College Readiness Program has made a dramatic and lasting difference in more than 1,200 public high schools across 34 states, driving unparalleled gains in the number of students earning qualifying scores on AP® math, science, Computer Science, and English exams. The program: •Boosts AP® performance in partner schools by 10 times the national average after just one year and produces continued positive results over three years. •Records outstanding gains for female and minority students. •Succeeds across all school settings — traditional and charter, rural and urban, coast to coast. Students of military-connected families attend an average of six to nine school systems, making access to consistently high-quality education an ongoing concern. With support from the Department of Defense, Department of Defense Education Activity and corporate citizens, the National Math and Science Initiative is addressing that challenge through its Military Families Mission. By combining its proven College Readiness Program and Laying the Foundation teacher training, NMSI is striving to serve today’s 2 million children of our nation’s active duty, reserve and National Guard and ensuring future generations have access to the education they deserve. NMSI's Senior Director provided Curriculum and School administrators a full overview of the NMSI College Readiness Program Grant. District and School Administrators feel that the NMSI program is very prestigious and would be a beneficial tool for teachers and students in their schools. Attached you will find a brief overview of the program as well as a sample application. For additional information on the grant application or program please contact Sheila Lightbourne, Secondary Curriculum Director at 833- 4208. File Attachments Military Family - NMSI Program Overview.pdf (615 KB) CRP Overview 2018_5.pdf (233 KB) Florida-v7 - One Page Fact Sheet 2017-18.pdf (205 KB) 2019-20 NMSI School Application SAMPLE - Application must be completed on line368.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Additional Course Adoptions for the 2018-2019 School Year, presented by Julieann Smith, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve additional course adoptions for the 2018-2019 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. The following schools have submitted requests: Embry-Riddle Aeronautical University Worldwide at Choctawhatchee High School. Liza Jackson Preparatory School Career Technical Education For additional information please contact Julieann Smith or Denise Reichal at 833-4208. File Attachments Secondary Course Request 2018-2019.pdf.pdf (95 KB) Elementary Course Requests 2018-2019 - Liza Request for Course Adoption.pdf (158 KB) CTE Course Requests 2018-2019.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2019-2020 school year, presented by Wanda Avery, Assistant Principal,  Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2019-2020 school year. Public Content Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2019-2020 school year. For more information, please contact Wanda Avery at 850-833-4120. File Attachments STEMM Wavier.pdf (456 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121123 111862 100170 102775 109022 105802 111524 113551 116555 120394 122055 121562 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments 2018-2019 Beginning DROP.pdf (58 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Revised Substitute and Temporary Employee Salary Schedule Approved for Fiscal Year 2017-2018, Effective January 1, 2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve Revised Substitute and Temporary Employee Salary Schedule approved for Fiscal Year 2017-2018, Effective January 1, 2019. Public Content Florida state law requires an annual adjustment to the minimum wage based on inflation as measured by the consumer price index. The Florida state minimum wage will increase from $8.25 to $8.46 per hour, effective January 1, 2019. In order to comply with the new minimum wage standards, the Substitute and Temporary Employee Salary Schedule approved for fiscal year 2017-2018 will require an hourly rate increase of $0.21, from $8.25 to $8.46, for the educational support substitute positions highlighted on the attached copy. File Attachments FY 2018 Subs & Temps Effective 2019-01-01.pdf (61 KB) Minimum Wage Increase 2019.pdf (27 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3000 per year, effective January 1, 2019 through December 31, 2019. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2019 through December 31, 2019. Please contact Marcus Chambers for additional information, 833-5801. File Attachments EAP.pdf (180 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 12-10-2018.pdf (86 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Cleared certification requirements and issuance of contracts for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2018-2019 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 12-10-2018.pdf (56 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments December 10, 2018 Instructional New Hire Board Report.pdf (115 KB) December 10, 2018 Support & Professional Tech Personnel New Hire Board Report.pdf (111 KB) BOARD REPORT DECEMBER 10, 2018.pdf (15 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments Separations - Dec 10 Revised.pdf (44 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments December 10, 2018 Transfer Board Report.pdf (129 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Reinstatement, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve reinstatement of employee EID #119735. Public Content Reinstatement of employee EID#119735 as specified in attached letter. For additional information, please contact Marcus Chambers, 833-5801. File Attachments 119735.pdf (115 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.11 Deleted - Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination of employee EID #107694. Public Content Recommend employee #107694 be terminated for violation of School Board Policy 08-09 and 11-20 as more specifically identified in the attached notice letter to the employee. For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination of employee EID #119575. Public Content Recommend employee #119575 be terminated for violation of School Board Policy 06-31 as more specifically identified in the attached notice letter to the employee. For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.13 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) days. Public Content Suspension of the following employee: EID# 114463 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.14 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee: EID# 119292 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.15 Employee Suspension, presented by Marcus Chambers, Assistant  Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee EID#109022 Public Content Suspension of the following employee: EID# 109022 For more information, contact Marcus Chambers at 850-833-5801. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.16 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Michele Bell, Florosa, 20.75 hours Jennifer Bryant, Wright, 4.25 hours Mae Davis, Riverside, 42.25 hours Dorothy Mullins, Transportation, 43.75 hours Andrea Schweim, Silver Sands, 3.75 hours For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.17 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 6, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 6, 2018 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-123, for installation of strand fiber at Baker Fiber Main Feed Box at Baker School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $12,947.41 Budgeted : Yes Budget Source : Capital Outlay Project Funds Recommended Action : Motion to approve CACI Task Order No. 2-123, for installation of strand fiber at Baker Fiber Main Feed Box at Baker School, in the amount of $12,947.41. Public Content Installation of 12 strand fiber run from school (closest communication closet) terminated at the electrical panel feeding the portables. Additional 3-four strand fiber runs from electrical panel to the three portables onsite. All work includes; fiber, terminations and communication box on electrical panel. For additional information contact, Dustin Keith, 689-7151. File Attachments CACI Task Order No. 2-123, Baker Fiber Main Feed Box.pdf (457 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 6, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content Out-of-State student field trip requests approved by the Superintendent. File Attachments 12-10-2018 Student Trip Requests.pdf (300 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 6, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Dec 6, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 6, 2018 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Dec 6, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearing Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearings on December 6, 2018, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on December 6, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 6, 2018, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. File Attachments 12-6-2018 Agenda Leasing Corp Meeting.pdf (6 KB) 12-7-2017 DRAFT Minutes Leasing Corp Annual Meeting.pdf (186 KB) 12-6-2018 Notice Leasing Corp Annual Meeting.pdf (106 KB) 18. Public Notices Subject : 18.4 Public Notice Meeting : Dec 6, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.