Okaloosa County School Board — Workshop Meeting, December 6, 2018 — reading text

from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for laptops for the electrical program in the amount of $4,904.10, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $4,904.10 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for laptops for the electrical program in the amount of $4,904.10. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for laptops for the electrical program in the amount of $4,904.10. File Attachments Crestview HS - laptops.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Budget Amendment #2 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $713,347.66 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2018: General Fund $185,726.57 Debt Service Funds 0.00 Capital Projects Funds 22,469.18 Other Special Revenue Funds - Federal 475,222.41 Other Special Revenue Funds - Food Service 29,929.50 Total - All Fund $713,347.66 File Attachments !BA 02 - Oct 2018.pdf (1,375 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for October 2018 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2018 Public Content The financial statement for the month ending October 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-10.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12.10.18.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for October 2018, totaling $25,287,850.98 and Bank Transfers for October 2018, totaling $5,260,000.00 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,287,850.98 and Bank Transfers in the amount of $5,260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2018, totaling $25,287,850.98; and Bank Transfers for October 2018, totaling $5,260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 04 - MIS 3478 - Warrant Register - October 2018.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Exceptional Student Educational Forty-Five Day Educational Program Security Services Agreement Between the School Board of Okaloosa County and The Okaloosa County Sheriff's Department, presented by Rita Scallan, Chief Financial Officer, and recommended by Superintendent for approval. Meeting : Dec 6, 2018 - Workshop Meeting  Type : Action (Consent) Preferred Date : Dec 10, 2018 Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $45,672.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the Execptional Student Educational Forty-Five Day Program Security Service Agreement between The School Board of Okaloosa County and The Okaloosa County Sheriff's Department, effective January 7, 2019 through June 30, 2019. Public Content This agreement will provide security services for