Okaloosa County School Board — Regular Meeting, April 22, 2013 — reading text

Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker  Motion to table Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, which includes Synergy Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools, until clarification of the funding source is provided to the Board. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Amendment to Award of RFB 11-B08 Lawn Care Services for High Schools and Additional Schools, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budget Source : Varies Recommended Action : Motion to approve amendment to award of RFB 11-B08 Lawn Care Services for High Schools and Additional Schools. Cancelation of current contractor, Blades of Glory Lawn Care Service, LLC., and award to Gulf Coast Environmental Contractors, Inc., for the remainder of the contract ending June 30, 2013. Public Content Committee recommends re-award of item 2 Baker School, item 4 Crestview High School, and item 6 Laurel Hill School to next lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc. The re- award is due to cancelation of the bid to the current contractor due to continuous instances of default. Ending date of current contract is June 30, 2013. For additional information, please contact Steve Bolton, Program Director of Maintenance, 850-689-7159. File Attachments RFB-11-B08 RE-AWARD ACCEPTANCE LETTER.pdf (405 KB) RFB_11-B08 AMENDED TAB.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and  Hawthorne House, presented by Jay McInnis, Director of Transportation, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Hawthorne House Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorne House to lease a motor vehicle during times of disaster when the Hawthorne House facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's Transportation Director or designee. Hawthorne house will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on May 1, 2013, and terminate on April 30, 2014. File Attachments Hawthorn House Contract Disaster Services.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.1 Approval of the Faithful + Gould Contract for Validation of Task Order #25, Change Order No. 1, Program 4 presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Dollar Amount : $548.00 Recommended Action : Approval Public Content Approval is requested to accept the proposal/contract with Faithful + Gould to investigate proposed work scope, prepare independent estimates of Probable Construction Costs, review and validation of Change Order #01, for TPM's GMP(s) Task Order #25 for Ten (10) emergency egress windows at Fort Walton Beach High School. Motion & Voting Approval Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Rodney Walker No: Melissa Thrush 9. Construction Program/Owner's Representative's Business Subject : 9.2 Approval of Change Order No. 1, Program 4, Task Order No. 25, Fort Walton Beach High School, Addition of Ten (10) Emergency Egress Window Replacement, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $48,973.00 Recommended Action : Approval of Change Order No. 01, Task Order No. 25, Program 4 Approval is contingent on the validation from Faithful + Gould. Public Content Approval is requested for the replacement of Ten (10) Emergency Egress Windows Fort Walton Beach High School. File Attachments TO25 PCCO001 041513.pdf (140 KB) Change Order #1, TO #25, FWBHS window replacement.pdf (968 KB) Motion & Voting Approval of Change Order No. 01, Task Order No. 25, Program 4 Approval is contingent on the validation from Faithful + Gould. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve Addendum to Purchase Contract for the purchase of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker, Florida, as presented by Mr. McInnis, Attorney to the Board, and approved earlier during Public Hearing. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject :  13.1 Out-of-State Student Trips, presented by the Superintendent Meeting : Apr 22, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests submitted by the schools and approved by the Superintendent. File Attachments 4-22-2013 Student Trips.pdf (1,874 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other