Okaloosa County School Board — Regular Meeting, April 22, 2013

Monday, April 22, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Melissa Thrush Meeting : Apr 22, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Dewey Destin Meeting : Apr 22, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 22, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 22, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Presentation from United Health sponsors of Ride 2 Recovery to Mrs. Mary Beth Jackson presented by Thomas W. Moore, Vice President, United Healthcare Meeting : Apr 22, 2013 - Regular Meeting Type : Presentation Public Content The following individual would like to present a framed Ride 2 Recovery jersey signed by all the heroes/wounded warriors who participated in the most recent Ride 2 Recovery to recognize support given by the Okaloosa County School District to this organization: Thomas W. Moore/Vice President, Strategic Client Development UnitedHealthcare - Public Sector Government, Labor & Education Markets The Ride 2 Recovery is produced by the Fitness Challenge Foundation and the Military and VA Volunteer Service Office to benefit rehabilitation programs for wounded veterans that include cycling as the main activity. 3. Visitors Subject : 3.2 Recognition of Fort Walton Beach High School Cheerleaders, National  Champions in the Large Varsity Non-Tumbling Division Competition, presented by Mary Beth Jackson Meeting : Apr 22, 2013 - Regular Meeting Type : Recognition Public Content Recognition of Fort Walton Beach High School Cheerleaders for winning the National Championship in the Large Varsity Non-Tumbling Division at the 2013 National High School Cheerleading Championship. Cheerleaders are listed below. Coached by: Natalie Schmidt & Rachel Pritchard. Alexa Allen Emily Balint Ashton Bedsole Ashli Buffkin Phoenix Catao Skyler Denny Alexus Flores Sidney Freeman Alexa Gaddis Mary Gashaw Rebekah Glover Jesi Harrell Jordyn Hoffmann Ashley Holz Maria Jimenez Natalie Lawson Alyssa Lockwood Jamie Miglionico Kallee Pugh Bailey Rathmann Cassidy Raven Lauren Rigdon Hannah Robertson Riley Santos Tyler Scarver Lyric Swedenhjelm Lexi Tillman Joanna Walls Kinsey Williams Jaden Wilson 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of March 14 - April 3, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 22, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of March 14 - April 3, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 14-Apr 3.pdf (26 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of March 14 -  April 3, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 22, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 14 - April 3, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 14-Apr 3.pdf (18 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of April 4, 2013, and Minutes of Regular Meeting of April 8, 2013, as recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent), Minutes Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of April 4, 2013, and Minutes of Regular Meeting of April 8, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 4-8-2013 Meeting-DRAFT.pdf (162 KB) 4-4-2013 Workshop-DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Budget Amendment #7 - Fiscal Year 2012-2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $514,052.21 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2012-2013 Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue Appropriated During the Month of March 2013: General Fund $186,785.37 Debt Service Funds 0.00 Capital Projects Funds 306,583.91 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 20,682.93 Total - All Funds $514,052.21 File Attachments B-A 7 - Mar 2013.pdf (553 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for March 2013 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2013. Public Content The financial statement for the month ending March 31, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials March 2013.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments April 22, 2013 - Donations.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-22-13.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Request to close the current Bruner Middle School Internal Funds checking account at Regions Bank and open a new Internal Funds checking account at First City Bank, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve closing the current Bruner Middle School Internal Funds checking account at Regions Bank and opening a new Internal Funds checking account at First City Bank. Public Content Per School Board Policy 2-8 (A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Bruner Middle School has submitted a letter requesting to change its Internal Funds checking account from Regions Bank to First City Bank. The reason for this change is the recent increase in banking charges and reduced service hours by Regions Bank. After consulting several banks in the area, First City Bank has offered the same services to Bruner Middle School as they are already providing to other Okaloosa County schools, waiving all fees associated with the account as long as the balance is over $1,000. The bank will also provide monthly interest. File Attachments BankChange-Bruner-04032013.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Medicaid School Administrative Claiming Agreement between the School Board of Okaloosa County and the School Board of Seminole County for Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $2,691.70 Budgeted : Yes Budget Source : Accounting Department Budget Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement with The School Board of Seminole County for Fiscal Year 2013-2014. Public Content The School Board of Seminole County continues to provide statistical and random sampling services for our district. These services are required in order for the Okaloosa County School District to be eligible to file for Medicaid Administrative claiming reimbursement. The term of the agreement begins July 1, 2013 through June 30, 2014. Again this year, the School Board of Seminole County has not increased their rate for services which include the cost of office operations, the cost for clerical and administrative processing, consultation and technical assistance during the contract year. File Attachments Medicaid Claiming Agreement with The School Board of Seminole County for 2013-2014.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Renewal of Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting  Type : Action (Consent) Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida. Public Content The Agreement sets forth the terms and conditions upon which Red Cross retains School Board to prepare breakfast, lunch, and dinner meals to be consumed at Okaloosa County Hurricane Risk Shelters or in support of mobile feeding as approved by the Red Cross and agreed upon by the School Board. The term of this agreement is one (1) year, commencing on June 1, 2013 and continuing until June 1, 2014 and is subject to renewal annually upon mutual agreement of the parties, unless terminated earlier as hereinafter provided. This agreement may be terminated upon 30 days written notice by either party. Red Cross shall pay School Board. Meals may be billed at the cost of non-government commodity food and supply cost plus labor, not to exceed six dollars per prepared meal. *See attached for Food Service Agreement between Red Cross of Northwest Florida and The School Board of Okaloosa County, Florida. File Attachments Red Cross Hurricane Feeding Agreement Okaloosa 2013.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Authorization to advertise RFQU 13 -02 for Construction Total Program Management Services, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Approval to advertise RFQU 13-02 for Construction Total Program Management Services Public Content The current Construction Total Program Management (TPM) contract for Program IV, expires on June 23, 2013. The Superintendent is recommending the advertisement of RFQU 13-02 Request for Qualifications. Responses to this RFQU will be reviewed and evaluated by the selection committee. The committee will then provide to the School Board a short list of responders for consideration and approval. File Attachments RFQU-13-Q02_Draft.docx (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Appointment of A Selection Committee for RFQU 13-02 for Construction Total Program Management Services, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Approval of the Selection Committee for RFQU 13-02  for Construction Total Program Management Services Public Content The Board is requested to approve a Selection Committee to evaluate responses to RFQU 13-02 for Construction Total Program Management (TPM) Services and for the committee to return to the Board a recommended short list of proposed providers for contract negotiation purposes. The committee is recommended to include the following members. Rodney Walker, School Board Chairman Steve Bolton, Program Director for Maintenance Nick Kootsouradis, Assistant Superintendent of School Operations Rita Scallan, Chief Financial Officer Bill Smith, Director of Facilities The School Board Attorney will work with the Selection Committee through the entire process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Submission of a Spot Survey to the Florida Department of Education for the Surplus and Disposal of FISH Parcel 30, Okaloosa County Property Parcel Number 01-2S-24-0000-0033-0000, located at 720 Essex Road, Fort Walton Beach, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Fiscal Impact : No Recommended Action : Approval of a spot survey to be submitted to the Department of Education for FISH Parcel 30 Public Content Approval is requested to submit a spot survey that will amend the existing School Plant Survey for the Okaloosa County School District which would recommend the surplus and disposal of FISH Parcel 30, and Okaloosa County Property Parcel Number 01-2S-24-0000-0033-0000, located at 720 Essex Road. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests 4-22-13.pdf (596 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Cleared certification requirements and issuance of contracts for the 2012-2013 school year, presented by Christy McInnis, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2012-2013 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments Cleared Provisionals 4-22-2013.docx (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations Public Content These are employees who no longer work for the Okaloosa County School District. File Attachments Separation Document.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. File Attachments 2012-2013 LEAVE WITHOUT PAY (LWOP) REPORT.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to show who has been hired or transferred in the instructional and educational support positions. File Attachments NEW HIRE BOARD REPORT.pdf (174 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Summer School Programs, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Budgeted : Yes Budget Source : SAI and Title I Funds Recommended Action : Approval of Summer School Programs *SIS *1st Grade Summer Workshop *ESY *VPK *Summer Lifegaurd Program (for credit) Public Content Please see attachments of summer school schedules and the syllabus and completion requirements for the Lifeguard Program. The Summer School Program will be funded from the Supplemental Academic Instructional (SAI) Categorical Funds. As in past years, the Lifeguard Program is offered free to our students through scholarships from the Destin Fire Rescue Foundation, Inc. File Attachments Summer Workshop for First Grade 2013 .pdf (125 KB) Summer Intensive Studies 2013.pdf (45 KB) SUMMER VPK 2013 .pdf (99 KB) Junior Lifeguard Program.pdf (1,240 KB) ESY-Summer School Schedule 2013 .pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Course Adoptions for the 2013-2014 School Year, presented by Steve Horton, High School Curriculum Director, and recommended  by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Request for approval of Course Adoptions for 2013-2014 Course Adoption and weighting correction for selected 2012-2013 courses for the current school year. Public Content Request for course adoption for the 2013-2014 school year and weighting correction for select 2012-2013 courses for the current school year documents are attached. File Attachments REQUEST FOR COURSE ADOPTION 2013-14 4-12.pdf (108 KB) Weighting Revisions 2012-2013.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $47,642.85 Budgeted : Yes Budget Source : General Funds, Project 3422, Secondary Ed (Carl Perkins) Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, which includes Synergy Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools. Public Content The purpose of this purchase is to provide Davidson and Shoal River Middle Schools with the curriculum necessary for a new STEMM program, which will be further implemented in all Middle Schools throughout the District later this year.The Pitsco Education Curriculum Solutions includes the following components: 1) Synergy Management Software Package (Media & server license for one (1) lab), used by the facilitator to schedule students into curriculum content and manage their grades. It also delivers content to students like images, graphic, video and audio based instruction. All handled by a centralized server; 2) Lab Enablement Package: a) Investigating Careers, career module curriculum software installed on the server for use by students on the laptops; b) Money Management, curriculum software installed on the server for use by students on the laptops; 3) Professional Development, on-site training workshop; 4) Curriculum/Additional Equipment/Consumable Kits, includes equipment and supplies for the facilitator to use in the classroom (e.g. student portfolios, worksheets, books, message board). The attached quote details the purchase. For additional information, please contact Patti Bonezzi, Director, Choice & CTE at (850) 833-5876. File Attachments PITSCO EDUCATION CURRICULUM SOLUTIONS.pdf (110 KB) Motion & Voting Motion to reconsider Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, which includes Synergy Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker  Motion to table Exempted Purchase 6A 1.012(11)(b) Pitsco Education Curriculum Solutions, which includes Synergy Management Software Package, Lab Enablement Package, Professional Development and Curriculum/Additional Equipment/Consumable Kits. This purchase is for use at Davidson and Shoal River Middle Schools, until clarification of the funding source is provided to the Board. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Amendment to Award of RFB 11-B08 Lawn Care Services for High Schools and Additional Schools, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budget Source : Varies Recommended Action : Motion to approve amendment to award of RFB 11-B08 Lawn Care Services for High Schools and Additional Schools. Cancelation of current contractor, Blades of Glory Lawn Care Service, LLC., and award to Gulf Coast Environmental Contractors, Inc., for the remainder of the contract ending June 30, 2013. Public Content Committee recommends re-award of item 2 Baker School, item 4 Crestview High School, and item 6 Laurel Hill School to next lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc. The re- award is due to cancelation of the bid to the current contractor due to continuous instances of default. Ending date of current contract is June 30, 2013. For additional information, please contact Steve Bolton, Program Director of Maintenance, 850-689-7159. File Attachments RFB-11-B08 RE-AWARD ACCEPTANCE LETTER.pdf (405 KB) RFB_11-B08 AMENDED TAB.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and  Hawthorne House, presented by Jay McInnis, Director of Transportation, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Hawthorne House Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorne House to lease a motor vehicle during times of disaster when the Hawthorne House facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's Transportation Director or designee. Hawthorne house will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on May 1, 2013, and terminate on April 30, 2014. File Attachments Hawthorn House Contract Disaster Services.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.1 Approval of the Faithful + Gould Contract for Validation of Task Order #25, Change Order No. 1, Program 4 presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Dollar Amount : $548.00 Recommended Action : Approval Public Content Approval is requested to accept the proposal/contract with Faithful + Gould to investigate proposed work scope, prepare independent estimates of Probable Construction Costs, review and validation of Change Order #01, for TPM's GMP(s) Task Order #25 for Ten (10) emergency egress windows at Fort Walton Beach High School. Motion & Voting Approval Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Rodney Walker No: Melissa Thrush 9. Construction Program/Owner's Representative's Business Subject : 9.2 Approval of Change Order No. 1, Program 4, Task Order No. 25, Fort Walton Beach High School, Addition of Ten (10) Emergency Egress Window Replacement, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action Preferred Date : Apr 22, 2013 Absolute Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $48,973.00 Recommended Action : Approval of Change Order No. 01, Task Order No. 25, Program 4 Approval is contingent on the validation from Faithful + Gould. Public Content Approval is requested for the replacement of Ten (10) Emergency Egress Windows Fort Walton Beach High School. File Attachments TO25 PCCO001 041513.pdf (140 KB) Change Order #1, TO #25, FWBHS window replacement.pdf (968 KB) Motion & Voting Approval of Change Order No. 01, Task Order No. 25, Program 4 Approval is contingent on the validation from Faithful + Gould. Motion by Dewey Destin, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve Addendum to Purchase Contract for the purchase of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker, Florida, as presented by Mr. McInnis, Attorney to the Board, and approved earlier during Public Hearing. Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject :  13.1 Out-of-State Student Trips, presented by the Superintendent Meeting : Apr 22, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests submitted by the schools and approved by the Superintendent. File Attachments 4-22-2013 Student Trips.pdf (1,874 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Notices Subject : 16.1 Public Notice Meeting : Apr 22, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 16. Public Notices Subject : 16.2 Notice of Public Hearing to consider the purchase of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker, Florida (6:15 p.m.) Meeting : Apr 22, 2013 - Regular Meeting Type : Action, Information Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : Yes Recommended Action : Motion to approve Contract for the purchase of 0.57 +/- acres of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker, Florida, in the amount of $100,000.00, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 22, 2013, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of a contract for the purchase of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker Florida, which parcel of land contains approximately 0.57+/- acres. The purchase of the property will be funded as follows: 3712-7400-0660-9025-1338 $32,029.61 3720-7400-0660-9025-1338 $36,739.22 3940-7400-0660-9025-1338 $20,525.37 3985-7400-0660-9025-1338 $10,705.80 File Attachments Appraisal Baker Property- Former First Baptist Church Bldg.pdf (13,194 KB) Contract for Sale of First Baptist Church property adjacent to BakerSchool.pdf (82 KB) Survey Baker Property 06-3N-24-2760-0015-0090 15th St.pdf (950 KB) Motion & Voting Motion to approve Contract for the purchase of 0.57 +/- acres of real property located in Baker, Florida, from First Baptist Church, Inc., of Baker, Florida, in the amount of $100,000.00, presented by Dr. Bill Smith and recommended by the Superintendent for approval. Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker