Okaloosa County School Board — Regular Meeting, April 22, 2013 — reading text

Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2013. Public Content The financial statement for the month ending March 31, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials March 2013.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : No Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments April 22, 2013 - Donations.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-22-13.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Request to close the current Bruner Middle School Internal Funds checking account at Regions Bank and open a new Internal Funds checking account at First City Bank, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve closing the current Bruner Middle School Internal Funds checking account at Regions Bank and opening a new Internal Funds checking account at First City Bank. Public Content Per School Board Policy 2-8 (A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Bruner Middle School has submitted a letter requesting to change its Internal Funds checking account from Regions Bank to First City Bank. The reason for this change is the recent increase in banking charges and reduced service hours by Regions Bank. After consulting several banks in the area, First City Bank has offered the same services to Bruner Middle School as they are already providing to other Okaloosa County schools, waiving all fees associated with the account as long as the balance is over $1,000. The bank will also provide monthly interest. File Attachments BankChange-Bruner-04032013.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Medicaid School Administrative Claiming Agreement between the School Board of Okaloosa County and the School Board of Seminole County for Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 22, 2013 Fiscal Impact : Yes Dollar Amount : $2,691.70 Budgeted : Yes Budget Source : Accounting Department Budget Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement with The School Board of Seminole County for Fiscal Year 2013-2014. Public Content The School Board of Seminole County continues to provide statistical and random sampling services for our district. These services are required in order for the Okaloosa County School District to be eligible to file for Medicaid Administrative claiming reimbursement. The term of the agreement begins July 1, 2013 through June 30, 2014. Again this year, the School Board of Seminole County has not increased their rate for services which include the cost of office operations, the cost for clerical and administrative processing, consultation and technical assistance during the contract year. File Attachments Medicaid Claiming Agreement with The School Board of Seminole County for 2013-2014.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Renewal of Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Apr 22, 2013 - Regular Meeting  Type : Action (Consent) Absolute Date : Jun 01, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida. Public Content The Agreement sets forth the terms and conditions upon which Red Cross retains School Board to prepare breakfast, lunch, and dinner