Okaloosa County School Board — Workshop Meeting, August 5, 2021 — reading text

Statement for June 2021 Public Content The financial statement for the month ending June 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-06-30.pdf (697 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 8-9-21.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,439.71 Budgeted : No Budget Source : Donations. Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-08-09.pdf (443 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Notification and Acknowledgement Request: Faithful+Gould, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Notification and Acknowledgement Request from Faithful+Gould, Inc. regarding its merger with Atkins North America, Inc. Public Content Request approval of the Notification and Acknowledgement Request from Faithful+Gould, Inc. regarding its merger with Atkins North America, Inc. Faithful+Gould, Inc. is the awarded vendor of RFQU 17-01 Construction Cost Engineering Consulting Services, effective through May 28, 2022. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments F+G NOTIFICATION AND ACKNOWLEDGEMENT.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Request Price Increase for ITB 18-21 Carpet and Tile Flooring, District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve a price increase for ITB 18-21 Carpet and Tile Flooring, District Wide requested by both awarded vendors, and effective August 14, 2021, through August 13, 2022. Public Content Request approval of a price increase for ITB 18-21 Carpet and Tile Flooring, District Wide requested by both awarded vendors. The price increase is allowable based on contract terms and is due to an increase in material costs from suppliers, labor costs from installers and increased shipping costs. The increase will be effective August 14, 2021, through August 13, 2022. The contract is used on an as needed basis and funds will be paid from District Funding As Available. Copies of the vendor request letters, acceptance letters, and revised tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 18-21 PRICE INCREASE DOCUMENTS.pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Dollar Amount : $33,984.16 Budget Source : Capital Funds - 1.50 Mills, Project 0322 Roofing-District Wide Recommended Action : Motion to approve the quotes from WTI for roof repairs to Choctawhatchee High School Baseball Field House and Choctawhatchee High School Gym for a total amount of $33,984.16. Public Content Request approval of the quotes from WTI for roof repairs to Choctawhatchee HS Baseball Field House in the amount of $17,643.27 and Choctawhatchee HS Gym in the amount of $16,340.89, for a total of $33,984.16. Purchases and services through PAEC IFB 21-D. Funds will be paid from Capital Funds, Project 0322 Roofing-District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW HS BASEBALL FIELD HOUSE QUOTE.pdf (1,593 KB) CHOCTAW HS GYM QUOTE.pdf (1,532 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 5, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $255,581.34 Budgeted : Yes Budget Source : Capital Funding - 1.50 Mills Recommended Action : Motion to approve the purchase of playground equipment for Edge  Elementary School, Florosa Elementary School, and Longwood Elementary School, in the amount of