Okaloosa County School Board — Regular Meeting, April 9, 2018 — reading text

Monday, April 9, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 9, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.5, Pilot of Raptor - Possible Replacement of Current School Check-In System. Consent Agenda: Item 8.12, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, was moved to Superintendent's Human Resources Recommendations Item 9.15; item 8.14, ITB 18-04 Build a Press Box Building at Two (2) High Schools, was moved to Discussion Agenda Item 10.1 at the request of Mr. Destin; Correction to a scrivener's error in the amount budgeted on item 8.21, Tag-On Bid Purchase Over $25,000: Williams Scotsman, for six portable classrooms; added item 8.40, Payroll Calendars  for 2018-2019. Superintendent's Human Resources Recommendations: Added Item 9.15, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel. Discussion Agenda: Added Item 10.1 (Moved from Consent Item 8.14, at the request of Mr. Destin), ITB 18-04 Build a Press Box Building at Two (2) High Schools Motion & Voting Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.5, Pilot of Raptor - Possible Replacement of Current School Check-In System. Consent Agenda: Item 8.12, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, was moved to Superintendent's Human Resources Recommendations Item 9.15; item 8.14, ITB 18-04 Build a Press Box Building at Two (2) High Schools, was moved to Discussion Agenda Item 10.1 at the request of Mr. Destin; Correction to a scrivener's error in the amount budgeted on item 8.21, Tag-On Bid Purchase Over $25,000: Williams Scotsman, for six portable classrooms; added item 8.40, Payroll Calendars for 2018-2019. Superintendent's Human Resources Recommendations: Added Item 9.15, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel. Discussion Agenda: Added Item 10.1 (Moved from Consent Item 8.14, at the request of Mr. Destin), ITB 18-04 Build a Press Box Building at Two (2) High Schools Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of the 2017 Rain Barrels on Parade Participants, presented by Alan Baggett, Executive Vice President of the Building Industry Association Meeting : Apr 9, 2018 - Regular Meeting Type : Recognition Public Content The Rain Barrels on Parade is a county-wide fundraiser for school art programs in Okaloosa County. All profits generated from the sale of rain barrels during a Parade of Homes event will benefit the following participating schools' art programs: Art Teacher & School Emily Day - Niceville High School Bobbie Luna - Lewis School Alex Pottinger - Crestview High School Carmen Patterson - Ruckel Middle School Kim Moran - Fort Walton Beach School Sally Reagan - Choctawhatchee High School Sarah Harris - Kenwood Elementary School Maya Schilder - Northwest FL Ballet 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 9, 2018 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 22-Mar 21.pdf (23 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 22-Mar 21.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Current Lease Agreement with the City of Fort Walton Beach presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content A Notice of Application for Development has been received from the City of Fort Walton Beach notifying property owners within 300 feet of the City's intent to build a New Classroom Building. The parcel the City is identifying is owned by the School Board. This parcel is leased to the City of Fort Walton Beach for a term of 99 years. It is located on Lewis Turner Boulevard adjacent to the OTC and Choice High School Campus. The city uses this property as a fire station and fire training facility. File Attachments City of FWB letter March 5, 2018 Expedited Dev Order.pdf (26 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017. The report is presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statement audit. File Attachments Management Representation Letter - 03-30-18.pdf (347 KB) Published Financial Statements OCDSB.pdf (767 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Pilot of Raptor - Possible Replacement of Current School Check-In System Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content This is a zero cost pilot of the Raptor check-in system. Recent issues with the School Check In system are reason to consider a possible check-in replacement. A 30-day trial will begin before the end of April and it will conclude the last day of school. If the pilot is successful, a transition plan will be brought to the Board which would begin this summer for program use on the first day of the next school year. Schools participating in the Pilot: Niceville H.S. Davidson M.S. Edge Elementary Walker Elementary Wright Elementary* *Awaiting Confirmation The attached quote is for the entire district and will be updated if it is requested to move forward after the pilot is complete. Highlighted in yellow are those items that are hardware and a couple of other comments. The ongoing annual fee after year one start up is $20,500 district wide. File Attachments Raptor Quote.pdf (151 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the