Okaloosa County School Board — Regular Meeting, April 9, 2018

Monday, April 9, 2018 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 9, 2018 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.5, Pilot of Raptor - Possible Replacement of Current School Check-In System. Consent Agenda: Item 8.12, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, was moved to Superintendent's Human Resources Recommendations Item 9.15; item 8.14, ITB 18-04 Build a Press Box Building at Two (2) High Schools, was moved to Discussion Agenda Item 10.1 at the request of Mr. Destin; Correction to a scrivener's error in the amount budgeted on item 8.21, Tag-On Bid Purchase Over $25,000: Williams Scotsman, for six portable classrooms; added item 8.40, Payroll Calendars  for 2018-2019. Superintendent's Human Resources Recommendations: Added Item 9.15, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel. Discussion Agenda: Added Item 10.1 (Moved from Consent Item 8.14, at the request of Mr. Destin), ITB 18-04 Build a Press Box Building at Two (2) High Schools Motion & Voting Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.5, Pilot of Raptor - Possible Replacement of Current School Check-In System. Consent Agenda: Item 8.12, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, was moved to Superintendent's Human Resources Recommendations Item 9.15; item 8.14, ITB 18-04 Build a Press Box Building at Two (2) High Schools, was moved to Discussion Agenda Item 10.1 at the request of Mr. Destin; Correction to a scrivener's error in the amount budgeted on item 8.21, Tag-On Bid Purchase Over $25,000: Williams Scotsman, for six portable classrooms; added item 8.40, Payroll Calendars for 2018-2019. Superintendent's Human Resources Recommendations: Added Item 9.15, Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel. Discussion Agenda: Added Item 10.1 (Moved from Consent Item 8.14, at the request of Mr. Destin), ITB 18-04 Build a Press Box Building at Two (2) High Schools Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of the 2017 Rain Barrels on Parade Participants, presented by Alan Baggett, Executive Vice President of the Building Industry Association Meeting : Apr 9, 2018 - Regular Meeting Type : Recognition Public Content The Rain Barrels on Parade is a county-wide fundraiser for school art programs in Okaloosa County. All profits generated from the sale of rain barrels during a Parade of Homes event will benefit the following participating schools' art programs: Art Teacher & School Emily Day - Niceville High School Bobbie Luna - Lewis School Alex Pottinger - Crestview High School Carmen Patterson - Ruckel Middle School Kim Moran - Fort Walton Beach School Sally Reagan - Choctawhatchee High School Sarah Harris - Kenwood Elementary School Maya Schilder - Northwest FL Ballet 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 9, 2018 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 22-Mar 21.pdf (23 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 22 – March 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 22-Mar 21.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Update on Current Lease Agreement with the City of Fort Walton Beach presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content A Notice of Application for Development has been received from the City of Fort Walton Beach notifying property owners within 300 feet of the City's intent to build a New Classroom Building. The parcel the City is identifying is owned by the School Board. This parcel is leased to the City of Fort Walton Beach for a term of 99 years. It is located on Lewis Turner Boulevard adjacent to the OTC and Choice High School Campus. The city uses this property as a fire station and fire training facility. File Attachments City of FWB letter March 5, 2018 Expedited Dev Order.pdf (26 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2017. The report is presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statement audit. File Attachments Management Representation Letter - 03-30-18.pdf (347 KB) Published Financial Statements OCDSB.pdf (767 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Pilot of Raptor - Possible Replacement of Current School Check-In System Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content This is a zero cost pilot of the Raptor check-in system. Recent issues with the School Check In system are reason to consider a possible check-in replacement. A 30-day trial will begin before the end of April and it will conclude the last day of school. If the pilot is successful, a transition plan will be brought to the Board which would begin this summer for program use on the first day of the next school year. Schools participating in the Pilot: Niceville H.S. Davidson M.S. Edge Elementary Walker Elementary Wright Elementary* *Awaiting Confirmation The attached quote is for the entire district and will be updated if it is requested to move forward after the pilot is complete. Highlighted in yellow are those items that are hardware and a couple of other comments. The ongoing annual fee after year one start up is $20,500 district wide. File Attachments Raptor Quote.pdf (151 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of March 6, 2018; Minutes of the Workshop Meeting of March 8, 2018; Minutes of the Regular Meeting of March 12, 2018; Minutes of the Special Meeting - Attorney-Client Session of March 16, 2018, recommended by the Superintendent. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of March 6, 2018; Minutes of the Workshop Meeting of March 8, 2018; Minutes of the Regular Meeting of March 12, 2018; Minutes of the Special Meeting-Attorney-Client Session of March 16, 2018. File Attachments 3-6-2018 DRAFT Special Meeting~EDH.pdf (233 KB) 3-8-2018 DRAFT Workshop.pdf (245 KB) 3-12-2018 DRAFT Meeting.pdf (260 KB) 3-16-2018 DRAFT Attorney-Client Session.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Florida School Board Association Dues for 2018-2019, in the amount of $18,000.00, presented by Lamar White, Chairman, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,000.00 Budgeted : Yes Budget Source : General Fund - School Board Department Budget Recommended Action : Motion to approve payment of the Florida School Board Association dues for 2018-2019 in the amount of $18,000.00. Public Content Renewal of the Florida School Board Association annual dues for 2018-2019 in the amount of $18,000.00 The 2018-2019 dues are reduced $3,766.00 from the previous ten (10) years. File Attachments Annual FSBA Dues Renewal for 2018-2019.pdf (515 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for flooring for six classrooms, in the amount of $27,268.97, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $27,268.97 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for flooring for six classrooms in the amount of $27,268.97. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for flooring for six classrooms in the amount of $27,268.97. File Attachments Bob Sikes - Quote Flooring.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for the purchase of a hands- free intercom system for the single point of entry, in the amount of $3,466.72, presented by Melissa Thrush, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $3,466.72 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for the purchase of a hands- free intercom system for the single point of entry, in the amount of $3,466.72. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for the purchase of a hands-free intercom system for the single point of entry, in the amount of $3,466.72. File Attachments Lewis_TeleforceQuote.pdf (75 KB) Lewis_HandFreeIntercomBrochure.pdf (1,741 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Budget Amendment #6 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,158,785.27 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2018: General Fund $3,121,262.80 Debt Service Funds 0.00 Capital Projects Funds 9,683.14 Other Special Revenue Funds - Federal (18,850.78) Other Special Revenue Funds - Food Service 46,690.11 Total - All Funds $3,158,785.27 File Attachments !BA 06 - Feb 2018.pdf (972 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 Monthly Financial Statement for February 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2018 Public Content The financial statement for the month ending February 28, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Feb 2018.pdf (720 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-9-18.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $700.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-04-09.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Payroll Warrant Register and Accounts Payable Warrant Register for February 2018, totaling $23,267,906.28; and Bank Transfers for February 2018, totaling $195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,267,906.28 and Bank Transfers in the amount of $195,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2018, totaling $23,267,906.28; and Bank Transfers for February 2018, totaling $195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 08 - MIS 3478 - Warrant Register - February 2018.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $28,290.00, to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,290.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $28,290.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated March 12, 2018, in the amount of $943,703.27 for the 2018 Claiming Year (Claim Filed January 2017). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2018 claiming year. The calculation for the 2018 claiming year is based on the number of eligible student cards submitted during the 2016-2017 school year. The payments to these schools are as follows: Okaloosa Academy $ 1,196.00 NWFSC Collegiate High School 4,734.00 Liza Jackson Preparatory School 22,200.00 AMIKids - Emerald Coast 160.00 Total $28,290.00 File Attachments Agenda - Fed Impact Aid 2018 Pmt 2 04092018.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Moved to Superintendent's Human Resources Recommendations Item 9.15 - Proposed Fiscal Year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Recommended Action : Motion to approve the proposed fiscal year 2017-2018 Salary Schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel. Public Content Proposed fiscal year 2017-2018 salary schedules for Administrative, Managerial, Professional/ Technical and Temporary Personnel: 1. Administrative - School Level Pay for Performance a. Highly Effective Designation = 3.00% inclusive of General Improvement  b. Effective Designation = 2.25% inclusive of General Improvement 2. Administrative - All Other School Level and District Level - Step and General Improvement of 1/2% 3. Managerial & Professional/Technical - Step and General Improvement of 1/2% 4. Temporary a. Extended Substitute rate increased based on General Improvement of Beginning Teacher Pay b. Substitute Cleaner/Custodian rate increased based on General Improvement of "Permanent Cleaner" Pay File Attachments Admin Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (80 KB) Managerial Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (62 KB) Prof-Tech Salary Schedule FY 2018 DRAFT 2018-03-30.pdf (63 KB) Subs & Temps Salary Schedule FY 2018 DRAFT 2018-03-30.pdf (55 KB) 8. Consent Agenda Subject : 8.13 Request to double fill the Band Director Position at Baker School, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $42,213.00 Budgeted : No Budget Source : General Fund Recommended Action :  Motion to approve the request to double fill the Band Director position at Baker School beginning May 1, 2018, and ending on August 31, 2018. Public Content The double filling of the Band Director position at Baker School is needed as a result of an impending retirement of the current Band Director. Baker School does not have an Assistant Band Director position: therefore, the District/School would need to hire an individual prior to the incumbent leaving to provide for an efficient and seamless transition. File Attachments Double Fill - Band Director Center 0041 - 2018-04-02.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Moved to Discussion Agenda 10.1 - ITB 18-04 Build a Press Box Building at Two (2) High Schools, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $108,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 5342 District Wide - Pressbox/ Bleachers IX Recommended Action : Motion to approve the committee's recommendation to award ITB 18-04 Build a Press Box Building at Two (2) High Schools to Mike Moulton Construction, Inc. in the amount of $108,000.00. Public Content Request approval of the committee's recommendation to award ITB 18-04 Build a Press Box Building at Two (2) High Schools to Mike Moulton Construction, Inc. in the amount of $108,000. The Press Box buildings will be built at the softball complexes at Crestview High School and Ft Walton Beach High School. Funding will be paid from Capital Funds, Project 5342 District Wide - Pressbox/Bleachers IX. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-04.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $389,327.52 Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the committee's recommendation to award ITB 18-07 Custodial Equipment and Repair Services-District Wide for a total amount of $389,327.52 to Supreme Paper Supplies and PR Chemical & Paper Supply. Public Content Request approval of the committee's recommendation to award ITB 18-07 Custodial Equipment and Repair Services-District Wide to Supreme Paper Supplies and PR Chemical & Paper Supply. Supreme Paper Supplies was awarded Group 1 in the amount of $230,327.12; Groups 3 and 4 for items: 26, 27, 29, 30, 37, 38, 40, 41 and 42 in the amount of $50,799.10; and Group 5 for an hourly labor rate of $46.00 to be used on an as needed basis for preventative maintenance and repair services. PR Chemical & Paper Supply was awarded Group 2 in the amount of $55,890.95; Groups 3 and 4 for items: 28, 31, 32, 33, 34, 35, 36, 39, 43 and 44 in the amount of $52,310.35; and Group 5 for an hourly labor rate of $60.00 to be used on an as needed basis for preventative maintenance and repair services.. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2018 through April 9, 2021. A copy of the award tabulation is attached. For additional information, please contact Dr. Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments ITB_18-07.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete  Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks as follows: Groups 1, 2, & 4 to James David Site Prep & Underground, LLC; Groups 3 & 5 to Curtis Remodeling, Inc. Public Content Request approval of the committee's recommendation to award ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks as follows: Groups 1, 2, & 4 to James David Site Prep & Underground, LLC; Groups 3 & 5 to Curtis Remodeling, Inc. This is a three (3) year contract based on fixed prices. The contract is effective April 14, 2018 through April 13, 2021. Funding will be paid from Capital Funds as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB18-12_TAB.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 ITB 18-13 Replace Electrical Main Switchboard & Panels at Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,569.00 Budgeted : Yes Budget Source : Capital Funds, Project 2391 Crestview HS - Main Electrical Gear Recommended Action : Motion to approve the committees recommendation to award ITB 18-13 Replace Electrical Main Switchboard & Panels at Crestview High School to Coltin Electrical Services, LLC in the amount of $42,569. Public Content Request approval of the committee's recommendation to award ITB 18013 Replace Electrical Main Switchboard & Panels at Crestview High School to Coltin Electrical Services, LLC in the amount of $42,569. Funds will be paid from Capital Funds, Project 2391 Crestview HS - Main Electrical Gear. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-13.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Renewal of ITB 16-04 Network Infrastructure Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the renewal of ITB 16-04 Network Infrastructure Equipment E- Rate. Public Content Request approval to renew ITB 16-04 Network Infrastructure Equipment E-rate, based on fixed prices. Services will be used on an as needed basis. Funds will be paid from General Funds, Project 5150 Digital Classrooms. The renewal is effective May 1, 2018 through April 30, 2019. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (420 KB) ITB_16-04 TAB.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Renewal of ITB 15009-EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITB 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools. Public Content Request approval to renew Tag-On Bid 15009-EST Cosmetology Equipment and Related Supplies through Hillsborough County Public Schools, based on fixed prices from multiple vendors. The bid will be used on an as needed basis and funding will vary as needed. The contract is effective April 22, 2018 through April 21, 2019. Copies of the renewal documents and original tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID RENEWAL-ITB 15009.pdf (1,232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Tag-On Bid Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,645.03 Budgeted : Yes Budget Source : Federal Funds, Project 8511 NSLP Equipment Assistance Grant Recommended Action : Motion to approve the purchase of equipment from International Restaurant Distributors, Inc. in the amount of $46,645.03. Public Content Request approval to purchase equipment from International Restaurant Distributors, Inc. in the amount of $46,645.03. The purchase is being made by School Food Service for multiple schools and through multiple tag-on bids. Funds will be paid from Federal Funds, Project 8511 NSLP Equipment Assistance Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments IRD QUOTE.pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $263,508.00 Budgeted : Yes Budget Source : Capital Funds, Project 8343 Replace District Owned Portable Recommended Action : Motion to approve the purchase of six (6) used portable classrooms in the amount of $263,508.00. Public Content Request approval to purchase six (6) used portable classrooms from Williams Scotsman for a total of $263,508. Two (2) for Antioch ES, and one (1) each for Lewis School, Bluewater ES, Ruckel MS and Davidson MS. The purchase is being made through National IPA Contract #R160101. Funding will be paid from Capital Funds, Project 8343 Replace District Owned Portable. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments Quote No. 852243 (LewisES).pdf (108 KB) Quote No. 852281 (Antioch ES).pdf (108 KB) Quote No. 852389 (RuckelMS).pdf (108 KB) Quote No. 852294 (BluewaterES).pdf (108 KB) Quote No. 852290 (DavidsonES).pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $85,792.00 Budgeted : Yes Budget Source : Capital Funds, Project 5359 VALP/STEM - HVAC Replacement - KG Recommended Action : Motion to approve the purchase of HVAC equipment for STEMM Okaloosa STEMM Center from Trane in the amount of $85,792.00. Public Content Request approval to purchase HVAC equipment for Okaloosa STEMM Center in the amount of $85,792. The purchase will be made through US Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 5359 VALP/STEM - HVAC Replacement - KG. Copies of the quote are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Tag-On Bid Purchase Over $25,000: Shaw Industries, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,268.97 Budgeted : Yes Budget Source :  Pending approval of School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the purchase of flooring for Bob Sikes Elementary School from Shaw Industries in the amount of $27,268.97. Public Content Request approval to purchase flooring for six (6) classrooms at Bob Sikes Elementary School from Shaw Industries in the amount of $27,268.97. The purchase will be made through Tag-On Bid with PAEC, Contract 17-01. Funds will be paid from School Board Member Discretionary Capital Outlay Funds pending School Board approval April 9th. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments SHAW QUOTE.PDF (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., for Fort Walton Beach High School and Edge Elementary School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $126,811.30 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from International Restaurant Distributors, Inc. for Fort Walton Beach High School and Edge Elementary School for a total amount of $126,811.30. Public Content Request approval to purchase equipment from International Restaurant Distributors, Inc. for Fort Walton Beach High School in the amount of $99,495.10 and for Edge Elementary School in the amount of $27,316.20, for a total purchase amount of $126,811.30. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The purchases will be made through Tag-on Bid 1415-2 Digital Catalog Discounts, School Board of DeSoto County. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments FWBHS QUOTE.pdf (7,965 KB) EDGE QUOTE.pdf (4,167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.25 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., for Fort Walton Beach High School, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $69,095.91 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment for Fort Walton Beach High School from International Restaurant Distributors, Inc. in the amount of $69,095.91. Public Content Request approval of the purchase of equipment for Fort Walton Beach High School from International Restaurant Distributors, Inc. in the amount of $69,095.91. The purchases are made from Tag-On Bids through DeSoto County School Board, #1415-2 and Osceola County School Board #14-B-084-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contact Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments IRD QUOTE.pdf (8,555 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.26 Exempted Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,280.00 Budgeted : Yes Budget Source : Federal Funds, Project 5488 DoDEA - Science Recommended Action : Motion to approve the purchase of computer equipment from Apple, Inc. in the amount of $35,280.00. Public Content Request approval to purchase computer equipment from Apple, Inc. in the amount of $35,280. The purchase is made through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 5488 DoDEA - Science. A copy of the quote is attached. For additional information, please contact Tami Ellis, Curriculum Specialist, Science at (850) 833-4122. File Attachments APPLE QUOTE.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.27 Exempted Purchase Over $25,000: Learning.com, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the purchase of software licenses from Learning.com in the amount of $60,800.00. Public Content Request approval for MIS to purchase software licensees from Learning.com in the amount of $60,800. This purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 5150, Digital Classrooms. Copies of the quote and Amendment to Sales Order are attached. This contract is effective March 1, 2018 through June 30, 2019. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments LEARNING.COM QUOTE.PDF (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.28 Service Agreement #18-77 Tyler Easterling, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,250.00 Budgeted : Yes Budget Source : Internal Funds, Band Account Recommended Action : Motion to approve the Service Agreement with Tyler Easterling, Meigs Middle School, for brass instrument instruction, in the amount of $2,250.00 Public Content Request approval of Service Agreement #18-77 between Tyler Easterling and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School. The Provider will provide one-on-one brass instrument musical instruction for all Beginning Band, Jazz Band and Symphonic/Concert Band students. The Provider will be paid $15.00 per hour for up to 150 hours, for a total contact amount not to exceed $2,250.00. Fund will be paid from Internal Band Account Funds. The contract is effective April 10, 2018 through June 30, 2018 and a copy of the Agreement is attached. For additional information, please contact Ann Leffard, Band Director, Meigs Middle School at (850) 833-4301. File Attachments SA# 18-77.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.29 Service Agreement #18-79 Raven Art Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,200.00 Budgeted : Yes Budget Source : Special Revenue, Project 8414 Title IV - 21st CCLC Grant Recommended Action : Motion to approve Service Agreement #18-79 Raven Art Supply in the amount of $7,200. Public Content Request approval of Service Agreement #18-79 between Raven Art Supply and The School Board of Okaloosa County, FL, on behalf of Curriculum & Instruction Title IV Department. The Provider will provide art classes to Title IV/21st Century Community Learning Center students in Kindergarten through grade 5 and will be paid $450.00 per class for up to 16 classes, including materials, for a total contact amount not to exceed $7,200.00. Funds will be paid from Special Revenue, Project 8414 Title IV - 21st CCLC Grant. The contract is effective April 10, 2018 through May 19, 2018. A copy of the Agreement is attached. For additional information, please contact Amy Dale, Specialist, Title 1 at (850) 301-3008. File Attachments SA#18-79.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.30 Service Agreement #18-80 Children's Home Society of Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,200.00 Budgeted : Yes Budget Source : Special Revenue, Project 8415 Title IV - SS & AEG Recommended Action : Motion to approve Service Agreement #18-80 Children's  Home Society of Florida in the amount of $31,200. Public Content Request approval of Service Agreement #18-80 between Children's Home Society of Florida and The School Board of Okaloosa County, FL. The Provider will provide social-emotional support to secondary students who are returning to school after mental health hospitalization and will be paid $60.00 per hour for up to 200 hours for a total of $12,000.00 for research, evaluation and training for research- based suicide prevention training activities. In addition, the Provider will be paid $80.00 per hour for up to 240 hours for a total of $19,200.00 in social emotion supports/clinical for mental health case management for secondary students post mental health hospitalization. The total contact amount not to exceed is $31,200.00. Funds will be paid from Special Revenue, Project 8415 Title IV - SS & AEG. The contract is effective April 10, 2018 through July 31, 2018. A copy of the Agreement is attached. For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services at (850) 833-5861. File Attachments SA#18-80.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.31 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 9, 2018. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated April 9, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for April 9, 2018 Board Meeting.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.32 Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Recommended Action : Motion to approve the surplus and disposal/demolition of Building #2 at Florosa Elementary School. Public Content At the request of school staff, approval is requested to surplus and dispose of (demolish) Building #2 (round building). This structure was built in 1972 and has been used for storage over the last 46 years. It has now exceeded its usefulness. Please contact Steve Bolton for additional information, 689-7159. File Attachments Florosa Bldg 2 aerial.pdf (396 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.33 Spot Survey Submission to the Florida Department of Education for the Purchase of Portable Buildings for Classroom Expansion as needed District-wide, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Recommended Action : Motion to approve Spot Survey Number 5, Version 5, be submitted to the Department of Education for approval. Public Content Approval is requested for the submission of a Spot Survey (Number 5 - Version 5) to the Florida Department of Education for the purchase of portable buildings for classroom expansion where needed through-out the district. Attached is Spot Survey 5.5. Please contact Steve Bolton for additional information, 689-7159. File Attachments Survey 5.5 attachment.pdf (105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.34 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc., d/b/a Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of  Okaloosa County and Air Force Enlisted Village, Inc., d/ b/a Hawthorn House, effective May 1, 2018 through April 30, 2019. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorn House to lease one motor vehicle during times of disaster when their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's Transportation Director or designee. Hawthorn House will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence May 1, 2018 and terminates April 30, 2019. File Attachments Motor Vehicle Lease - Air Force Enlisted Village 2018-2019.pdf (1,474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.35 Title IX, Part A Education of Homeless Children and Youth for 2018-2019,  presented by Amy Dale, Specialist, Title I and Title IX, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Title IX Part A - Grant Funds Recommended Action : Motion to approve Title IX, Part A Education of Homeless Children and Youth for 2018-2019. Public Content Title IX Part A Florida Department of Education Homeless Children and Youth Project 2018-2021: Year 3. Okaloosa County School District has not yet received official notification of Title IX Part A allocation. This is an estimate based on 2017-2018 funding allocation. Once Florida Department of Education notifies Okaloosa County School District of 2018-2021: Year 3, funding allocations adjustments will be made. For additional information, please contact Amy Dale at 301-3008. File Attachments 18-19 TITLE IX APPLICATION-03292018134202.pdf (1,344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.36 Summer Voluntary Pre- Kindergarten Program (VPK) for 2018, presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,648.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre- Kindergarten Program for 2018. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2018. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachments include the Summer VPK informational flyer, budget, provider application, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. Please contact Debra Haan for additional information at 689-7211. File Attachments 2018 Summer VPK Agenda 2018-04-09.pdf (3,619 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.37 Gifted Endorsement Add- On Program, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the K-12 Gifted Endorsement Add-on Plan. Public Content The Gifted Add-On Endorsement Plan must be reviewed, revised, and resubmitted to the Florida Department of Education at five-year intervals. This plan is up for renewal at this time. As requested by the FLDOE, the success of the plan has been evaluated over the past five years (Summary of Evaluation is attached), the plan has been revised to reflect changes in coursework (Gifted Add-On Plan is attached), and the letter for submission to the FLDOE is a required document for resubmission to the state. This plan has been updated to meet current course standards and provision required to add this endorsement to an educator's certification. The Gifted Add-On Endorsement Plan provides training to interested teachers so that they may increase knowledge in five areas related to teaching and assessing gifted students. Please contact Denise McLaughlin for additional information, 833-3385. File Attachments Gifted Endorsement package.pdf (1,594 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.38 Bruner Middle School Request for Course Adoptions for the 2018-2019 School Year, presented by Melissa Bowell, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments 2018-19 REQUEST FOR COURSE ADOPTION Bruner Digital Art and Design 2.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.39 Request to advertise a public hearing for adoption of a revised job description for Assistant Superintendent of Human Resources, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a revised job description for Assistant Superintendent of Human Resources. Public Content Approval is requested to advertise a public hearing for adoption for a revised job description for the position of Assistant Superintendent Human Resources. This job description has been updated with new minimum eligibility requirements to include minimum years of experience, specific areas of required experience, and industry certification preferences. This job description has also been revised to include training, grievance procedures, and communication with state agencies under essential duties and responsibilities. File Attachments Assistant Superintendent of Human Resources.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.40 Payroll Calendars for 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2018-2019. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2018-2019 payroll calendars are based on the school calendar which was approved by the School Board at the February 12, 2018 School Board Meeting. File Attachments payroll calendars 2018-19.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content The following employees have been placed on or removed from Administrative Leave: 118486 122332 107342 108077 120637 119852 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments April 9, 2018 DROP Board Report.pdf (259 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employee Hearing, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to schedule employee hearing. Public Content Employee EID#110708, has been recommended for termination. In accordance with the Master Contract, the employee is requesting a formal hearing regarding this recommendation. Motion & Voting Motion to schedule employee hearing. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. File Attachments April 9, 2018 Ed Support Board Report.pdf (111 KB) April 9, 2018 Instructional Board Report.pdf (105 KB) BOARD REPORT APRIL 9, 2018.pdf (8 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. File Attachments April 9, 2018 Transfer Board Report.pdf (121 KB) Motion & Voting Motion to approve employee transfers. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separations April10th2018.pdf (39 KB) Motion & Voting Motion to approve employment separations. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and  recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of five (5) consecutive days. Public Content Suspension of the following employee: EID# 113516 Motion & Voting Motion to approve the suspension of employee for a period of five (5) consecutive days. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee: EID# 120969 Motion & Voting Motion to approve the suspension of employee. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee: EID# 109713 Motion & Voting Motion to approve the suspension of employee. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee: EID# 118068 Motion & Voting Motion to approve the suspension of employee. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Michele Bell, Florosa, 4.00 hours Carol Szklarski, Ruckel, 11.00 hours Motion & Voting Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Motion & Voting Motion to approve leave without pay. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.13 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, presented by Marcus Chambers, Assistant Superintendent, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. File Attachments instructional-eval-handbook-2018.pdf (3,087 KB) OCEA 17-18 Contract Ratifications.pdf (90 KB) Instructional Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (93 KB) Motion & Voting Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.14 Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, effective July 1, 2017 through June 30, 2020, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, effective July 1, 2017 through June 30, 2020. File Attachments OESPContract 17-20 Draft.pdf (433 KB) Ed Support Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (104 KB) Motion & Voting Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, effective July 1, 2017 through June 30, 2020. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.15 Proposed Fiscal Year 2017-2018 salary schedules for Administrative, Managerial, Professional/ Technical and Temporary personnel, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Recommended Action : Motion to approve the Proposed Fiscal Year 2017-2018 salary schedules for Administrative, Managerial, Professional/ Technical and Temporary personnel. Public Content Proposed fiscal year 2017-2018 salary schedules for Administrative, Managerial, Professional/ Technical and Temporary personnel: 1. Administrative - School Level Pay for Performance a. Highly Effective Designation = 3.00% inclusive of General Improvement b. Effective Designation = 2.25% inclusive of General Improvement 2. Administrative - All Other School Level and District Level - Step and General Improvement of 1/2% 3. Managerial & Professional/Technical - Step and General Improvement of 1/2% 4. Temporary a. Extended Substitute rate increased based on General Improvement of Beginning Teacher Pay b. Substitute Cleaner/Custodian rate increased based on General Improvement of "Permanent Cleaner" Pay File Attachments Admin Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (80 KB) Managerial Salary Schedule FY 2018 DRAFT 2018-03-26.pdf (62 KB) Prof-Tech Salary Schedule FY 2018 DRAFT 2018-03-30.pdf (63 KB) Subs & Temps Salary Schedule FY 2018 DRAFT 2018-03-30.pdf (55 KB) Motion & Voting Motion to approve the Proposed Fiscal Year 2017-2018 salary schedules for Administrative, Managerial, Professional/ Technical and Temporary personnel. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Discussion Agenda Subject : 10.1 ITB 18-04 Build a Press Box Building at Two (2) High Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $108,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 5342 District Wide - Pressbox/ Bleachers IX Recommended Action : Motion to approve the committee's recommendation to award ITB 18-04 Build a Press Box Building at Two (2) High Schools to Mike Moulton Construction, Inc. in the amount of $108,000.00. Public Content Request approval of the committee's recommendation to award ITB 18-04 Build a Press Box Building at Two (2) High Schools to Mike Moulton Construction, Inc. in the amount of $108,000. The Press Box buildings will be built at the softball complexes at Crestview High School and Ft Walton Beach High School. Funding will be paid from Capital Funds, Project 5342 District Wide - Pressbox/Bleachers IX. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-04.pdf (57 KB) Motion & Voting Motion to approve ITB 18-04 Build a Press Box Building at Two (2) High Schools. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Fails Yes: Tim Bryant, Lamar White No: Dewey Destin, Melissa Thrush, Rodney Walker 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Apr 9, 2018 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 9, 2018 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-98, Southside Primary School CCTV Repair, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Preferred Date : Apr 09, 2018 Absolute Date : Apr 09, 2018 Fiscal Impact : Yes Dollar Amount : $9,593.70 Budgeted : No Budget Source : Insurance Reimbursement Recommended Action : Motion to approve CACI Task Order No. 2-98, Southside Primary School CCTV Repair in the amount of $9,593.70. Public Content This Task Order is to provide CCTV repair at Southside Primary School. Cable drops are defective due to lightning damage from January 2017. For additional information, please contact Dustin Keith at 689-7184. File Attachments Southside Primary CCTV Repair....Task Order # 2-98.pdf (294 KB) Motion & Voting Motion to approve CACI Task Order No. 2-98, Southside Primary School CCTV Repair in the amount of $9,593.70. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 9, 2018 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Action: Motion to approve retaining Attorney Joe Hammons to represent the District and Superintendent in the matter of the employee hearing approved for scheduling under item 9.3 of this agenda under the same terms and conditions of the letter of agreement that the Board approved with Mr. Hammons on February 12, 2018. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 4-9-2018 Student Trip Requests.pdf (480 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters  addressed by the Superintendent Meeting : Apr 9, 2018 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 9, 2018 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for Science Textbook Adoption, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2018 - Regular Meeting Type : Action Recommended Action : Motion to approve the adoption of Science textbooks contingent upon budget allowance. Public Content A Public Hearing will be held to receive public input and consider adoption of the Science textbooks selected by the committee and recommended by the Superintendent. Okaloosa County School District is currently participating in the state textbook adoption process in science. This public hearing is for adoption of recommended materials pending budget allowance. The materials have been reviewed by textbook committees during the months of December and January. An open Publishers’ Meet and Greet was held on February 6, 2018. Visitors had an opportunity to review the materials and ask questions of the publisher representatives. As per our adoption process, school votes were submitted on February 9, 2018. You can find links to the materials below; they are also on the Okaloosa County School District website for public review. To view print materials or for additional information, please contact Tami Ellis, Science Specialist, at 850-833-4122. A recommendation is being made to the School Board of Education for adoption of the following materials pending budget allowance: HMH: HMH Florida Science: Earth Space Science (6); Life Science (7); Physical Science (8) Florida Chemistry Florida Physics 1. Go to: www.hmhco.com/ed 2. Select a state: EVALUATOR (found towards the bottom of the drop-down list) 3. Select a district: FL Science-91000980 4. Username: EvalStudent151_91000981(case sensitive) Password: E!1df7j8p75 (case sensitive) 5. Use the dropdown menu to choose your appropriate program McGraw Hill: Florida Physical Science 1. Go to website: www.connected.mcgraw-hill.com 2. Login with Username: FL612SCIDEMO (case sensitive) 3. Login with Password: fl2018science (case sensitive) Pearson: Pearson Elevate Science (K-5) 1. Go to: www.pearsonrealize.com 2. Username: K-5ScienceDemo (case sensitive) 3. Password: Pearson1 (case sensitive) Miller & Levine and Levine Biology 1. Go to: www.PeasonRealize.com 2. Username: biologystudentdemo (case sensitive) 3. Password: Pearson1 (case sensitive) STEMscopes: Stemscopes Physics 1. Go to: https://n11009d146961.acceleratelearning.com 2. Username: FLPublic3 (case sensitive) 3. Password: FLScience (case sensitive) 4. To navigate through the curriculum, click on the link entitled “SCOPES” at the top of the page. 5. On the left side of the page you will find grade level and topic links. (You can also use the search function) File Attachments BOE Request for Public Hearing and Adoprion of Science Materials.pdf (124 KB) Motion & Voting Motion to approve the adoption of Science textbooks contingent upon budget allowance. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Apr 9, 2018 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 5, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 9, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of:  Science Textbook Adoption Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 18. Public Notices Subject : 18.3 Public Notice Meeting : Apr 9, 2018 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.