Okaloosa County School Board — Workshop Meeting, March 8, 2018 — reading text

The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sarah Baltimore, Southside Center, 2.25 hours Nancy Hedges, Eglin Elementary, 14.00 hours Denise Izumi, Transportation, 67.50 hours Ryan Patterson, Shoal River Middle, 4.50 hours Lori Wright, Eglin Elementary, 11.00 hours 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Mar 8, 2018 - Workshop Meeting Type : Action 10. Discussion Agenda Subject : 10.2 Fort Walton Beach High School, Riggs Stadium Turf Replacement, presented by Steve Bolton, Director of Facilities Planning, and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Feb 12, 2018 Recommended Action : Approve the replacement of the current Riggs Stadium turf at Fort Walton Beach High School with either new artificial turf or natural grass. Public Content The artificial turf at Riggs Stadium has exceeded its life cycle and will need to be replaced. Based on information obtained, the attached presentation will provide an estimated cost of replacement with artificial turf and the costs of replacement with a natural grass turf. For additional information, please contact Steve Bolton at 689-7159 File Attachments Turf Replacement Options FWBHS Riggs Stadium March 12, 2018(2).pdf (589 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Mar 8, 2018 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Certification of the Okaloosa County School District Facilities FISH Data for 2018, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2018. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments 2018 Annual FISH Certification Form1.pdf (38 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 20, GMP for Eglin Elementary School, Building 3 Roofing Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Recommended Action : Motion to approve Program No. 5, Task Order No. 20, GMP for Eglin Elementary School Roofing Replacement Project Building 3 in an amount not to exceed $367,136.00. Approval is contingent on receipt of the Faith + Gould validation. Public Content Approval of the GMP is requested for Program 5, Task Order No.20, Eglin Elementary, Building 3 Roofing Replacement Project – This project will consist of the tear-off and replacement of the existing single- ply over ballasted built-up roofing system on Building 3. The existing roof was installed over a concrete deck, but has failed at the perimeter of the building. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco Alpha-Guard roofing system with related flashing and perimeter coping. The total GMP is not to exceed $ 367,136.00. Approval is contingent upon receipt of the Faith + Gould validation being within a normal range. The Total Cost of Work for Task Order #20 recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 245,205.00 Pre-GMP Phase Services - Previously Authorized 37,500.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 84,431.00 Total Cost of Work $ 367,136.00 File Attachments TO#20 GMP Eglin Elem Roof Proj includes comparison spreadsheet.pdf (301 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 8, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 3-12-2018 Student Trip Requests.pdf (2,098 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting :  Mar 8, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Mar 8, 2018 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Mar 8, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on March 8, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute