Okaloosa County School Board — Workshop Meeting, March 8, 2018

Thursday, March 8, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Mar 8, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Ruckel Middle School Dance Team, State Champions in the Middle School Hip Hop Division at the Florida Dance Championships, presented by the Superintendent. Meeting : Mar 8, 2018 - Workshop Meeting Type : Presentation, Recognition Public Content Recognizing Ruckel Middle School Dance Team as the State Champions in the Middle School Hip Hop Division at the Florida Dance Championships. Students are listed below: Dance Team Members: London Taylor Caroline Swanick Parker Lee Faith Hall Libby Marion Leah Peoples Emma Bailey Bailey Tate Elizabeth McMahon Kenley Lafitte Autumn Eller-Olsen Anna Beth Ottesen Head Coach: Kendall Cragin Assistant Coach: Jill Kerschitz 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Mar 8, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 8 – 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 8, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 8 – 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 8 - Feb 21.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 8 – 21, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 8, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 8 – 21, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 8 - Feb 21.pdf (14 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of February 22, 2018; Minutes of the Workshop Meeting of February 22, 2018, Minutes of the Regular Meeting of February 26, 2018, and recommended by the Superintendent. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of February 22, 2018; Minutes of the Workshop Meeting of February 22, 2018; Minutes of the Regular Meeting of February 26, 2018. File Attachments 2-22-2018 DRAFT Workshop.pdf (244 KB) 2-26-2018 DRAFT Meeting.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for seal-coating and re- striping of parking lots in the amount of $12,047.94, presented by Dewey Destin  and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Fiscal Impact : Yes Dollar Amount : $12,047.94 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for seal-coating and re- striping of parking lots in the amount of $12,047.94. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Middle School for seal-coating and re-striping of parking lots in the amount of $12,047.94. File Attachments RFQ 18-29 Gulf Coast Parking Lot Service.pdf (298 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-12-18.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,697.45 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-03-12.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $48,778.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,778.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $48,778.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated January 31, 2018, in the amount of $1,703,738.78 for the 2018 Claiming Year (Claim Filed January 2017). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2018 claiming year. The calculation for the 2018 claiming year is based on the number of eligible student cards submitted during the 2016-2017 school year. The payments to these schools are as follows: Okaloosa Academy $ 1,991.00 NWFSC Collegiate High School 8,125.00 Liza Jackson Preparatory School 38,395.00 AMIKids - Emerald Coast 267.00 Total $48,778.00 File Attachments Agenda - Fed Impact Aid 2018 Pmt 1 03122018.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 RFQU 18-02 Educational Plant Survey Consultant, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action :  Motion to approve the committee's recommendation for RFQU 18-02 Educational Plant Survey Consultant. The committee recommends Clemons, Rutherford & Associates, Inc. as the highest ranked respondent. The committee recommends entering into contract negotiations with the highest ranked respondent Clemons, Rutherford & Associates, Inc. Public Content Request approval of the committee's recommendation for RFQU 18-02 Educational Plant Survey Consultant. Consulting services shall include the research and comprehensive development of an Educational Plant Survey Report in accordance with the requirements of section 1013.31, Florida Statutes and the 2014 State Requirements for Educational Facilities as adopted by the Florida Department of Education, whichever is in effect at time of survey completion. The report must be completed and delivered to the Okaloosa County School District Facilities Department on or before May 31, 2018. The committee met in public session and after discussion the committee members individually evaluated the responses and collectively ranked the respondents for contract negotiation purposes. A motion was made to rank Clemons, Rutherford & Associates, Inc. as the highest ranked respondent and the motion carried by majority vote. The committee recommendation is to enter into contract negotiations with the hightest ranked respondent Clemons, Rutherford & Associates, Inc. Final Rankings: 1. Clemons, Rutherford & Associates, Inc. 2. Prismatic Services, Inc. File Attachments RFQU18-02 Committee Recommendation.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Capital Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks by group. Public Content Request approval of the committee's recommendation to approve ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks by group. The award is as follows: Groups 1, 2 & 4 to James David Site Prep & Underground LLC and Groups 3 & 5 to Curtis Remodeling, Inc., based on fixed pricing. The three (3) year contract is effective, April 14, 2018 through April 13, 2021. Funding will be paid from Capital Funds as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB18-12_TAB.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Purchase over $25,000: Maudlin International, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $124,772.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of a 2019 International Durastar refrigerated truck for School Food Service from Maudlin International in the amount of $124,772. Public Content Request approval to purchase a 2019 International Durastar refrigerated truck for School Food Services from Maudlin International in the amount of $124,772. The purchase is made through Bid #17-15-0904 with the Florida Sheriff's Association Cooperative Purchasing Program. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments MAUDLIN QUOTE.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Musco Sports Lighting, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $125,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 5353 Meigs Stadium Lights Replacement Recommended Action : Motion to approve the replacement of stadium light fixtures at Meigs Middle School in the amount of $125,000. Public Content Request approval to replace the stadium light fixtures at Meigs Middle School in the amount of $125,000. Musco Sports Lighting, LLC will remove old fixtures from four (4) stadium light poles, sleave over existing poles with a new top portion of the pole and install new LED fixtures with 50 illumination rated fixtures. The purchase will be made through NJPA Master Contract 170558, Contract 082114-MSL Indoor-Outdoor Athletic Surfacing with Related Equipment Products, Supplies, Installation and Services. Funds will be paid from Capital Funds, Project 5353 Meigs Stadium Lights Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments MUSCO SPORTS LIGHTING QUOTE.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Grainger, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,324.60 Budgeted : No Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Grainger in the amount of $26,324.60. Public Content Request approval to purchase equipment from Grainger in the amount of $26,324.60 for Okaloosa Technical College. The purchase is made through State of Florida Alternate Contract 31160000-18-ACS Industrial & Commercial Supplies and Equipment. Funding will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College and Choice High School at (850) 833-3500. File Attachments GRAINGER QUOTE.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Service Agreement #18-76 Kelli Williams, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,200.00 Budgeted : Yes Budget Source : Special Revenue, Project 8414 Title III - Part A - ELL Recommended Action : Motion to approve Service Agreement #18-76 for Kelli Williams in the amount of $4,200. Public Content Request approval of Service Agreement #18-76 between Kelli Williams and The School Board of Okaloosa County, FL, on behalf of Title IV - 21st CCLC Department. The Provider will provide consultive services in regard to the continuation and analysis of the Title iV/21st Century Community Learning Centers Grant for qualifying Title 1 schools. The Provider will be paid $21.00 per hour for up to 200 hours, for a total contract amount not to exceed $4,200.00. Funds will be paid from Special Revenue, Project 8414 Title III - Part A - ELL. The contract is effective March 13, 2018 through July 31, 2018. A copy of the Agreement is attached. For additional information, please contact Amy Dale, Specialist, Title I/Title IX - Part A at (850) 301-3008. File Attachments CURRICULUM & INST. TITLE IV 21ST CCLC SA# 18-76 KELLI WILLIAMS.PDF (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Request to advertise a Public Hearing for new School Board Policy 1-25, Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be advertised to receive public input on the proposed new School Board Policy 1-25 Public Records Requests. File Attachments 01-25 Public Records Requests - Revised 03-05-18 (2).pdf (276 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request to advertise a Public Hearing for Science Textbook (Instructional Materials) Adoption, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for Science Textbook (Instructional Materials) Adoption. Public Content Okaloosa County School District is currently participating in the state textbook adoption process in science. This public hearing is for adoption of recommended materials pending budget allowance. The materials have been reviewed by textbook committees during the months of December and January. An open Publishers’ Meet and Greet was held on February 6, 2018. Visitors had an opportunity to review the materials and ask questions of the publisher representatives. As per our adoption process, school votes were submitted on February 9, 2018. You can find links to the materials below; they are also on the Okaloosa County School District website for public review. To view print materials or for additional information, please contact Tami Ellis, Science Specialist, at 850-833-4122. A recommendation is being made to the School Board of Education for adoption of the following materials pending budget allowance: HMH: HMH Florida Science: Earth Space Science (6); Life Science (7); Physical Science (8) Florida Chemistry Florida Physics 1. Go to: www.hmhco.com/ed 2. Select a state: EVALUATOR (found towards the bottom of the drop-down list) 3. Select a district: FL Science-91000980 4. Username: EvalStudent151_91000981(case sensitive) Password: E!1df7j8p75 (case sensitive) 5. Use the dropdown menu to choose your appropriate program McGraw Hill: Florida Physical Science 1. Go to website: www.connected.mcgraw-hill.com 2. Login with Username: FL612SCIDEMO (case sensitive) 3. Login with Password: fl2018science (case sensitive) Pearson: Pearson Elevate Science (K-5) 1. Go to: www.pearsonrealize.com 2. Username: K-5ScienceDemo (case sensitive) 3. Password: Pearson1 (case sensitive) Miller & Levine and Levine Biology 1. Go to: www.PeasonRealize.com 2. Username: biologystudentdemo (case sensitive) 3. Password: Pearson1 (case sensitive) STEMscopes: Stemscopes Physics 1. Go to: https://n11009d146961.acceleratelearning.com 2. Username: FLPublic3 (case sensitive) 3. Password: FLScience (case sensitive) 4. To navigate through the curriculum, click on the link entitled “SCOPES� at the top of the page. 5. On the left side of the page you will find grade level and topic links. (You can also use the search function) File Attachments BOE Request for Public Hearing and Adoprion of Science Materials.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2018 through June 30, 2019. Public Content This Agreement is needed in the event the of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee up to one hundred twelve (112) motor vehicles during times of disaster. These vehicles will consist of a combination of sixty-five (65) passenger school buses and forty-seven (47) passenger buses equipped with a wheelchair lift, selected by Lessor from its rolling fleet. The effective dates of the agreement will be July 1, 2018 through June 30, 2019. File Attachments Vehicle Lease Agreement- County Commissioners.pdf (1,283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Memorandum of Understanding Between Healthy Schools, LLC, and The School Board of Okaloosa County, Florida, to provide in- school Tdap vaccine clinics, presented by Teri Schroeder, Program Director of Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Understanding Between Healthy Schools, LLC, and The School Board of Okaloosa County, Florida, to provide in- school Tdap vaccine clinics for  6th grade middle school students. Public Content This proposal and MOU will allow Healthy Schools, LLC to provide in-school Tdap vaccination to 6th grade students, at no cost to the student or the district. This vaccination is a statutorily required immunization for all students entering the 7th grade. The program will allow parents a simple and no cost way to have their child vaccinated and decrease the amount of days missed by 7th grade students at the beginning of next school year due to non-compliance. Please contact Teri Schroeder for additional information at 833-3108. File Attachments FINAL 2018 ENGLISH TDAP FORM.pdf (139 KB) Healthy Schools signed document.pdf (277 KB) Tdap Parent Letter 2018 English.pdf (120 KB) tdap schedule.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Okaloosa Technical College LPN Program Schedule through June 2018, presented by Jerry Sansom, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Fiscal Impact : Yes Dollar Amount : $23,420.01 Budgeted : Yes Budget Source : FY 2017-2018 Project 6110 Adult Tuition Funds Recommended Action : Motion to approve Okaloosa Technical College LPN Program Schedule through June 2018. Public Content The LPN Program at Okaloosa Technical College requests approval for continued education through the summer month of June 2018 to complete the needed number of hours for LPN requirements. The additional salaries will be paid through Project 6110 Adult Tuition Funds. File Attachments Adult Summer Hours.pdf (597 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Affiliation Agreement between the School Board of Okaloosa County, Florida and Hope Medical Clinic for the Practical Nursing Program at Okaloosa Technical College, presented by Sarah Myers, RN, PN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 12, 2018 Absolute Date : Feb 12, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and Hope Medical Center for the Practical Nursing Program at Okaloosa Technical College. This agreement shall be in effect for three years, commencing March 12, 2018. Public Content The Affiliation Agreement between the School Board of Okaloosa County, Florida and Hope Medical Center is to provide clinical learning experience for students enrolled in the Practical Nursing program at Okaloosa Technical College. This agreement shall be in effect for three years, commencing March 12, 2018. For additional information, please contact Sarah Myers at 833-3544. File Attachments Affiliation Agreement - Hope Medical Clinic - OTC.pdf (285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 User Agreement between the School Board of Okaloosa County and the Florida Department of Law Enforcement for the use of Criminal Justice Information Services, presented by Lindsay Maxey, Human Resources Specialist, and recommended by the Superintendent for approval. Meeting :  Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the User Agreement between the School Board of Okaloosa County and the Florida Department of Law Enforcement for the use of Criminal Justice Information. Public Content The Okaloosa County School District is required/authorized to submit fingerprint images and review resultant criminal history records as part of the screening process for purposes of state employment, licensing, permitting, granting access, registration, or certification pursuant to Section(s) , Florida Statutes (F.S.), which statute(s) has/have been approved by the United States Department of Justice (DOJ) pursuant to Public Law 92-544, 86 Stat. 1115 and 28 C.F.R. Section 20.33, and form(s) the legal basis for User's access to criminal history record information derived from the systems of the DOJ. File Attachments FDLE User Agreement.pdf (1,741 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Extension of the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2018-2019 school year, presented by Wanda Avery, Assistant Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the extension of the waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy request to waive the daily planning period requirement for the 2018-2019 school year. File Attachments STEMM Waiver Extension 1819.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Check-In report of Okaloosa School District volunteers. Public Content Attached is a School Check-In report of Okaloosa District volunteers for approval. A sexual offender and predator screening has been conducted on each. File Attachments VolunteerApprovalReport_022818_0907.pdf (12,923 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed Administrative Leave: EID 109747 110708 109713 113516 117086  119403 121871 9. Superintendent's Human Resources Recommendations Subject : 9.2 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. File Attachments March 12, 2018 Ed Support Board Report.pdf (110 KB) BOARD REPORT MARCH 12, 2018.pdf (9 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. File Attachments March 12, 2018 Transfer Board Report.pdf (118 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employee Suspensions, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 110708 9. Superintendent's Human Resources Recommendations Subject : 9.5 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments March 12, 2018 DROP Board Report.pdf (197 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSMARCH12TH2018.pdf (38 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum  and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sarah Baltimore, Southside Center, 2.25 hours Nancy Hedges, Eglin Elementary, 14.00 hours Denise Izumi, Transportation, 67.50 hours Ryan Patterson, Shoal River Middle, 4.50 hours Lori Wright, Eglin Elementary, 11.00 hours 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Mar 8, 2018 - Workshop Meeting Type : Action 10. Discussion Agenda Subject : 10.2 Fort Walton Beach High School, Riggs Stadium Turf Replacement, presented by Steve Bolton, Director of Facilities Planning, and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Feb 12, 2018 Recommended Action : Approve the replacement of the current Riggs Stadium turf at Fort Walton Beach High School with either new artificial turf or natural grass. Public Content The artificial turf at Riggs Stadium has exceeded its life cycle and will need to be replaced. Based on information obtained, the attached presentation will provide an estimated cost of replacement with artificial turf and the costs of replacement with a natural grass turf. For additional information, please contact Steve Bolton at 689-7159 File Attachments Turf Replacement Options FWBHS Riggs Stadium March 12, 2018(2).pdf (589 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Mar 8, 2018 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Certification of the Okaloosa County School District Facilities FISH Data for 2018, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2018. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments 2018 Annual FISH Certification Form1.pdf (38 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 20, GMP for Eglin Elementary School, Building 3 Roofing Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action Preferred Date : Mar 12, 2018 Absolute Date : Mar 12, 2018 Recommended Action : Motion to approve Program No. 5, Task Order No. 20, GMP for Eglin Elementary School Roofing Replacement Project Building 3 in an amount not to exceed $367,136.00. Approval is contingent on receipt of the Faith + Gould validation. Public Content Approval of the GMP is requested for Program 5, Task Order No.20, Eglin Elementary, Building 3 Roofing Replacement Project – This project will consist of the tear-off and replacement of the existing single- ply over ballasted built-up roofing system on Building 3. The existing roof was installed over a concrete deck, but has failed at the perimeter of the building. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco Alpha-Guard roofing system with related flashing and perimeter coping. The total GMP is not to exceed $ 367,136.00. Approval is contingent upon receipt of the Faith + Gould validation being within a normal range. The Total Cost of Work for Task Order #20 recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 245,205.00 Pre-GMP Phase Services - Previously Authorized 37,500.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 84,431.00 Total Cost of Work $ 367,136.00 File Attachments TO#20 GMP Eglin Elem Roof Proj includes comparison spreadsheet.pdf (301 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 8, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 3-12-2018 Student Trip Requests.pdf (2,098 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting :  Mar 8, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Mar 8, 2018 - Workshop Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Mar 8, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on March 8, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Mar 8, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.