Okaloosa County School Board — Workshop Meeting, March 8, 2018 — reading text

agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $48,778.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,778.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $48,778.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated January 31, 2018, in the amount of $1,703,738.78 for the 2018 Claiming Year (Claim Filed January 2017). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2018 claiming year. The calculation for the 2018 claiming year is based on the number of eligible student cards submitted during the 2016-2017 school year. The payments to these schools are as follows: Okaloosa Academy $ 1,991.00 NWFSC Collegiate High School 8,125.00 Liza Jackson Preparatory School 38,395.00 AMIKids - Emerald Coast 267.00 Total $48,778.00 File Attachments Agenda - Fed Impact Aid 2018 Pmt 1 03122018.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 RFQU 18-02 Educational Plant Survey Consultant, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action :  Motion to approve the committee's recommendation for RFQU 18-02 Educational Plant Survey Consultant. The committee recommends Clemons, Rutherford & Associates, Inc. as the highest ranked respondent. The committee recommends entering into contract negotiations with the highest ranked respondent Clemons, Rutherford & Associates, Inc. Public Content Request approval of the committee's recommendation for RFQU 18-02 Educational Plant Survey Consultant. Consulting services shall include the research and comprehensive development of an Educational Plant Survey Report in accordance with the requirements of section 1013.31, Florida Statutes and the 2014 State Requirements for Educational Facilities as adopted by the Florida Department of Education, whichever is in effect at time of survey completion. The report must be completed and delivered to the Okaloosa County School District Facilities Department on or before May 31, 2018. The committee met in public session and after discussion the committee members individually evaluated the responses and collectively ranked the respondents for contract negotiation purposes. A motion was made to rank Clemons, Rutherford & Associates, Inc. as the highest ranked respondent and the motion carried by majority vote. The committee recommendation is to enter into contract negotiations with the hightest ranked respondent Clemons, Rutherford & Associates, Inc. Final Rankings: 1. Clemons, Rutherford & Associates, Inc. 2. Prismatic Services, Inc. File Attachments RFQU18-02 Committee Recommendation.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Capital Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks by group. Public Content Request approval of the committee's recommendation to approve ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks by group. The award is as follows: Groups 1, 2 & 4 to James David Site Prep & Underground LLC and Groups 3 & 5 to Curtis Remodeling, Inc., based on fixed pricing. The three (3) year contract is effective, April 14, 2018 through April 13, 2021. Funding will be paid from Capital Funds as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB18-12_TAB.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Tag-On Bid Purchase over $25,000: Maudlin International, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $124,772.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of a 2019 International Durastar refrigerated truck for School Food Service from Maudlin International in the amount of $124,772. Public Content Request approval to purchase a 2019 International Durastar refrigerated truck for School Food Services from Maudlin International in the amount of $124,772. The purchase is made through Bid #17-15-0904 with the Florida Sheriff's Association Cooperative Purchasing Program. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments MAUDLIN QUOTE.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Musco Sports Lighting, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the