Okaloosa County School Board — Regular Meeting, October 13, 2014 — reading text

Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract- School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13, 2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract-School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13, 2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. File Attachments ITB 15-04_TAB.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Service Agreement #15-63 The Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $800.00 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School Board of Okaloosa County, FL. This is a global service  agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. Public Content Request approval of Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School Board of Okaloosa County, FL. This is a global service agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SA# 15-63.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Service Agreement #15-64 William P. Avery, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,600.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #15-64 between William P. Avery and The School School Board of Okaloosa County, on behalf of the MIS Department. The Provider will assist schools in  locating and preparing the FTE Audit Folders (certification paperwork, copies of the 05.107 & 05.108, out of field notification); review and prepare the attendance cards; review and verify the information in the ESE "Red" folders for students reported as FTE Program 254 and 255. Specifically looking for parental consent of placement and an IEP that covers all reported surveys; review and verify the information in the ELL "Blue" folders for students reported as FTE Program 130. Specifically looking for parental consent of placement and an EP that covers all reported surveys; verify the existence of OFT time cards for the high schools that claimed funding for students in an OJT program. The Provider will be paid $180.00 per day for up to twenty (20) days, for a total contract amount not to exceed $3,600.00. All funds will be paid by the MIS Department from general funds. The contract is effective October 15, 2014 through January 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-64 between William P. Avery and The School School Board of Okaloosa County, on behalf of the MIS Department. The Provider will assist schools in locating and preparing the FTE Audit Folders (certification paperwork, copies of the 05.107 & 05.108, out of field notification); review and prepare the attendance cards; review and verify the information in the ESE "Red" folders for students reported as FTE Program 254 and 255. Specifically looking for parental consent of placement and an IEP that covers all reported surveys; review and verify the information in the ELL "Blue" folders for students reported as FTE Program 130. Specifically looking for parental consent of placement and an EP that covers all reported surveys; verify the existence of OFT time cards for the high schools that claimed funding for students in an OJT program. The Provider will be paid $180.00 per day for up to twenty (20) days, for a total contract amount not to exceed $3,600.00. All funds will be paid by the MIS Department from general funds. The contract is effective October 15, 2014 through January 30, 2015. A copy of the agreement is attached. For additional information, please contact Wendy Meserve, Program Director, MIS at (850) 689-7149. File Attachments SA# 15-64.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries