Okaloosa County School Board — Regular Meeting, October 13, 2014

Monday, October 13, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Oct 13, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : Oct 13, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Oct 13, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 13, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as 7.41 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for projectors in the amount of $6,424.00 Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as 7.41 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for projectors in the amount of $6,424.00 Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 4. Public Discussion Subject : 4.1 J. B. Whitten - Resolution proposed by the North Okaloosa Republican Club Meeting : Oct 13, 2014 - Regular Meeting Type : Presentation Public Content Mr. J. B. Whitten will present a resolution proposed by the North Okaloosa Republican Club. File Attachments NORC Proposed Resolution.pdf (52 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Science Specialist, Curriculum and Instruction, recommended by  the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Science Specialist, Curriculum and Instruction. Motion & Voting Motion to approve the appointment of Tami Ellis to the position of Science Specialist, Curriculum and Instruction. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 4-24, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 13, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 4-24, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 4 - Sept 24.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 4-24, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 13, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 4-24, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 4 - Sept 24.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2013-2014 audit report for Liza Jackson Preparatory School, Inc. File Attachments 2014 Audited Financial Statement Liza Jackson.pdf (172 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2013-2014 audit report for Okaloosa Academy, Inc. File Attachments 2014 Audited Financial Statement Okaloosa Academy.pdf (160 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the AICPA auditing standards. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments Okaloosa Public School Foundation, Inc. - 06.30.14 Audit.pdf (1,277 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of September 22, 2014; the Minutes of the Student Disciplinary Hearing of September 22, 2014; and the Minutes of the Regular Meeting of September 22,  2014, as recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of September 22, 2014; the Minutes of the Student Disciplinary Hearing of September 22, 2014; and the Minutes of the Regular Meeting of September 22, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 9-22-2014 Attorney-Client Session DRAFT.pdf (67 KB) 9-22-2014 Meeting DRAFT.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for iPads and charging carts in the amount of $7,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for iPads and charging carts in the amount of $7,000.00 Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for iPads in the amount of $4,344.00 and charging carts in the amount of$2,656.00 for a total amount of $7,000.00. File Attachments Antioch - Charge Cart Quote.pdf (23 KB) Antioch - iPad Quote.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for document cameras in the amount of $7,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary School for document cameras in the amount of $7,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary for document cameras in the amount of $7,000.00. Total cost of the project is $8,318.10 and the difference will be paid from the school's discretionary funds. File Attachments Northwood Quote.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for projectors and document cameras in the amount of $7000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,119.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for projectors and document cameras in the amount of $7000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Davidson Middle School for projectors and document cameras in the amount of $7000.00. The balance of the cost will be provided by the school. File Attachments Davidson Quote.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Fiscal Impact : Yes Dollar Amount : $7,104.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - October 13, 2014.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-13-14.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Completion of Niceville High School Boys Baseball Batting Cage Selp-Help Project approved by the Board on 10-14-2013 and return of residual funds to Niceville High School, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Fiscal Impact : No Dollar Amount : $16,578.48 Budgeted : Yes Budget Source : Niceville High School Baseball Internal Funds Recommended Action : Motion to approve the return of residual funds in the amount of $16,578.48 to Niceville High School Baseball Internal funds due to completion of the Niceville High School Boys Baseball Cage Self-Help Project (4303). Public Content Approval is requested to return the residual funds of $16,578.48 from the Niceville High Boys Baseball Batting Cage Self-Help Project (4303) to the Niceville High School Baseball Internal funds. Mr. Jeff Palmer, Principal, Niceville High School, has notified Finance of the completion of the self-help project. With the support of volunteers, donations of both labor and materials, the project came in below the estimated cost and Mr. Palmer is requesting the return of the residual funds. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Self-help Project to Renovate the STEMM Academy Multipurpose Room requested by the STEMM Academy presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the self- help project to renovate the Multipurpose Room at the STEMM Academy Public Content Approval is requested for the self-help project submitted by the STEMM Academy. The project purpose is to renovate finishes in the STEMM Academy multipurpose room by giving portions of the room an industrial feeling representing the inside of an aircraft hanger. The goal is to enhance student experience and pride. The changes will reflect aspects of the academy's mission and better convey the mission to prospective students and visitors. These changes will also provide a more functional area for Engineer's for America activities by raising the existing ceiling. This project is 100% funded by the Air Force Armament Museum Foundation. See attached letter from Paul Maryeski, Executive Director of the Museum. The School District Finance Department has received funds in the amount of $60,000.00 to set up a funding account for this project. File Attachments STEMM Self help project docs renovate multipurpose room.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the Contract Extension  Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., effective November 1, 2014 through October 31, 2015. Public Content Approval is requested for the extension of the agreement between the School Board and Doolittle Institute, Inc. for an additional year effective November 1, 2014 and ending October 31, 2015. This is an extension of the Educational Program Support Agreement dated September 24, 2012, and had been renewed on November 1, 2013. File Attachments Doolittle contract Extension Agreement 11-1-14 to 10-31-15.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Single Stream Recycling Opportunities with the City of Fort Walton Beach for the Okaloosa County School  District, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the single stream recycling opportunities offered by the City of Fort Walton Beach. Public Content The City of Fort Walton Beach Solid Waste Division is offering to the School District an opportunity to implement a single stream recycling program. There are two (2) options being provided: Option 1 is a conservative start-up program offering a potential savings of approximately $7,332.60 per year. Option 2 allows for greater participation offering a potential savings of approximately $10,988.16 per year. File Attachments City of FWB proposal for recycling program.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Recycle Program Opportunity with Waste Management, Inc. of Florida presented by Dr. Bill Smith, Director of Facilities and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the recycling program offered by Waste Management, Inc. of Florida. Public Content Waste Management has provided the following information: An outline for service whereby Okaloosa County schools served by Waste Management are able to participate in a recycle program. Offering Recycle at the schools reinforces the student’s educational curriculum and commitment to improve the local and global environment. By implementing a Recycle program at each school they service, and allowing for a 6-9 month learning and participation curve, they estimate the schools could save nearly $6,000 annually. Additionally, they are prepared to provide 5-6, 18-gallon bins for each school’s commons areas to assist in the collection of recyclable material. Their front load cans have a large sticker on the front to remind participants what is considered acceptable recycle material, plus they can provide a handout on recyclable material for each school to distribute. Included on the spreadsheet is pricing for full service waste and recycle collection at Lewis Middle School and the STEMM Academy in Valparaiso. File Attachments Waste Management proposal for recycling 10-1-14.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 RFQU 14-01 Energy Conservation and Management Program Selection Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Oct 13, 2014 - Regular Meeting Type : Action (Consent) Budget Source : To be determined after contract negotiations. Recommended Action : Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranking respondent, Siemens Industry, Inc. Final ranking as follows: 1) Siemen's Industry, Inc. 2) Ameresco, Inc. 3) Cenergistic, Inc. A copy of the Evaluation Committee Recommendation is attached. Public Content Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranking respondent, Siemens Industry, Inc. Final ranking as follows: 1) Siemen's Industry, Inc. 2) Ameresco, Inc. 3) Cenergistic, Inc. A copy of the Evaluation Committee Recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFQU14-01_Committee Recommendation.pdf (16 KB) RFQU 14-01 Meeting Minutes 8-26-2014.pdf (268 KB) RFQU 14-01 Meeting Minutes 9-17-2014.pdf (365 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Renewal of RFB 10-B06 Site Improvements - Time & Materials, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the renewal of RFB 10-B6 Site Improvements - Time & Materials, Categories B and C, for an additional five (5) year period, effective through October 13, 2019. The vendor is Cole Services. Category A was deemed unnecessary and therefore, not renewed. Services will be used on an as needed basis and funding will be paid from general and capital funds, various projects. Copies of the  original award tabulation and recommendation, and vendor renewal confirmation are attached. Public Content Motion to approve the renewal of RFB 10-B6 Site Improvements - Time & Materials, Categories B and C, for an additional five (5) year period, effective through October 13, 2019. The vendor is Cole Services. Category A was deemed unnecessary and therefore, not renewed. Services will be used on an as needed basis and funding will be paid from general and capital funds, various projects. Copies of the original award tabulation and recommendation, and vendor renewal confirmation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED RENEWAL OF RFB 10-B6.pdf (1,016 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5308, Crestview - BB Field Lights Recommended Action : Motion to approve the purchase from Musco Lighting in the amount of $199,800 for the Crestview High School Baseball Field Relighting Project, through previously approved tag-on bid #RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. Funds will be paid from Capital Funds, Project 5308, Crestview - BB Field Lights. A copy of the quote is attached. Public Content Motion to approve the purchase from Musco Lighting in the amount of $199,800 for the Crestview High School Baseball Field Relighting Project, through previously approved tag-on bid #RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. Funds will be paid from Capital Funds, Project 5308, Crestview - BB Field Lights. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments MUSCO LIGHTING.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Tag-On Bid: 12-F-214 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353, Portable Repairs & Relocations Recommended Action :  Motion to approve tagging on with School District of Clay County bid #12-F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs & Relocations. Copies of the bid documents are attached. Public Content Motion to approve tagging on with School District of Clay County bid #12- F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs & Relocations. Copies of the bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments CLAY CO TAG-ON BID.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Exempted Purchase: Certiport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,980.00 Budgeted : Yes Budget Source : General Funds, Project 3105, Instructional Materials - Textbook Recommended Action : Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. Public Content Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. For additional information, please contact April Branscome, Specialist, Choice at (850) 833-5858. File Attachments Certiport.pdf (1,757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Change Order to Exempted Purchase: 7- Dippity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Budget Source : Special Revenue, Project 5488, DODEA - Science Recommended Action : Motion to approve the change order for the exempted purchase from 7-Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $658,983.00, an increase of $353,071.00. The increase of $278,071.00 will cover the cost of increased responsibilities, and an increase of $75,000.00 will cover the cost of a second science coach position. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. Public Content Motion to approve the change order for the exempted purchase from 7-Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $658,983.00, an increase of $353,071.00. The increase of $278,071.00 will cover the cost of increased responsibilities, and an increase of $75,000.00 will cover the cost of a second science coach position. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. For additional information, please contact Kaye McKinley, Assistant Superintendent at (850) 833-5888. File Attachments 7-Dippity.pdf (281 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Increase to Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,981.25 Budgeted : Yes Budget Source : General Funds, Project 3007, School Notification System Recommended Action : Motion to approve an increase to the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the  purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. Public Content Request approval to increase the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments BOARD APPROVED DOCS-RENEWAL OF BLACKBOARD CONNECT CONTRACT.pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 ITB 15-04 Catalog Discount Term Contract- School Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract- School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13, 2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract-School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13, 2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. File Attachments ITB 15-04_TAB.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Service Agreement #15-63 The Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $800.00 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School Board of Okaloosa County, FL. This is a global service  agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. Public Content Request approval of Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School Board of Okaloosa County, FL. This is a global service agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SA# 15-63.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Service Agreement #15-64 William P. Avery, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,600.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #15-64 between William P. Avery and The School School Board of Okaloosa County, on behalf of the MIS Department. The Provider will assist schools in  locating and preparing the FTE Audit Folders (certification paperwork, copies of the 05.107 & 05.108, out of field notification); review and prepare the attendance cards; review and verify the information in the ESE "Red" folders for students reported as FTE Program 254 and 255. Specifically looking for parental consent of placement and an IEP that covers all reported surveys; review and verify the information in the ELL "Blue" folders for students reported as FTE Program 130. Specifically looking for parental consent of placement and an EP that covers all reported surveys; verify the existence of OFT time cards for the high schools that claimed funding for students in an OJT program. The Provider will be paid $180.00 per day for up to twenty (20) days, for a total contract amount not to exceed $3,600.00. All funds will be paid by the MIS Department from general funds. The contract is effective October 15, 2014 through January 30, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-64 between William P. Avery and The School School Board of Okaloosa County, on behalf of the MIS Department. The Provider will assist schools in locating and preparing the FTE Audit Folders (certification paperwork, copies of the 05.107 & 05.108, out of field notification); review and prepare the attendance cards; review and verify the information in the ESE "Red" folders for students reported as FTE Program 254 and 255. Specifically looking for parental consent of placement and an IEP that covers all reported surveys; review and verify the information in the ELL "Blue" folders for students reported as FTE Program 130. Specifically looking for parental consent of placement and an EP that covers all reported surveys; verify the existence of OFT time cards for the high schools that claimed funding for students in an OJT program. The Provider will be paid $180.00 per day for up to twenty (20) days, for a total contract amount not to exceed $3,600.00. All funds will be paid by the MIS Department from general funds. The contract is effective October 15, 2014 through January 30, 2015. A copy of the agreement is attached. For additional information, please contact Wendy Meserve, Program Director, MIS at (850) 689-7149. File Attachments SA# 15-64.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Service Agreement #15-65 Patrick McGreevy, PH.D., P.A. and Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,000.00 Budgeted : Yes Budget Source : General Funds, Project 2018, Itinerant TCHS Autistic Program Recommended Action : Motion to approve Service Agreement #15-65 between Patrick McGreevy, PH.D., P.A. and Associates and The School Board of Okaloosa County, FL, on behalf of the ESE Department. Dr. McGreevy will visit several classrooms to provide hands- on consultation training for teachers of students who have very limited communications or are nonverbal. He will also provide evaluative information for individual students. The Provider will be paid $1,750.00 per day for up to eight (8) days, for a total contract amount not to exceed $14,000.00. All funds will be paid by the ESE Department from general funds, project 2018, Itinerant TCHS Autistic Program. The contract is effective October 14, 2014 through April 16, 2015. A copy of the agreement is attached. Public Content Request approval of Service Agreement #15-65 between Patrick McGreevy, PH.D., P.A. and Associates and The School Board of Okaloosa County, FL, on behalf of the ESE Department. Dr. McGreevy will visit several classrooms to provide hands-on consultation training for teachers of students who have very limited communications or are nonverbal. He will also provide evaluative information for individual students. The Provider will be paid $1,750.00 per day for up to eight (8) days, for a total contract amount not to exceed $14,000.00. All funds will be paid by the ESE Department from general funds, project 2018, Itinerant TCHS Autistic Program. The contract is effective October 14, 2014 through April 16, 2015. A copy of the agreement is attached. For additional information, please contact Melody Sommer, Program Director, ESE Department at (850) 833-5899. File Attachments SA# 15-65.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 School Volunteer Lists, presented by Kaye McKinley, Assistant Superintendent for ESE and Special Programs, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 10-13-14.pdf (1,258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 School-to-Work contract between the School Board of Okaloosa County and Publix (Crestview) to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program  Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2014 Absolute Date : Oct 14, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School- to-Work contract between the School Board of Okaloosa County and Publix (Crestview) to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Publix Crestview - Richbourg - 2015.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Amendment to the Agreement between The School Board of Okaloosa County and Carlton Palms Educational Center, Inc., presented by Melody Sommer, Program Director, ESE, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2014 Absolute Date : Oct 14, 2014 Fiscal Impact : Yes Dollar Amount : $9,591.85 Budgeted : Yes Budget Source : Medicaid Recommended Action : Motion to approve the amendment to the Agreement between the The School Board of Okaloosa County and Carlton Palms Educational Center, Inc. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments October 13, 2014 Ed Support Board Report.pdf (58 KB) Substitute New Hires Board Report 10-13-2014.pdf (36 KB) October 13, 2014 Instructional Board Report.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsOctober13th2014.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Sandra Hunter, Food Service, 46.5 hours Mary Saulters, Educational Support Services, 10.5 hours Charles Benton, Maintenance Support Services, 22.5 hours Vivian Hawn, Silver Sands School, 75 hours Jose Fernandez, Niceville High School, 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Request to advertise a public hearing for adoption of a new job description, Director (I): Secondary Education, presented by Stacie Smith, Assistant  Superintendent for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a public hearing for adoption of a new job description, Director (I): Secondary Education. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description, Director (I): Secondary Education. Mr. Chambers, Assistant Superintendent of Curriculum and Instruction, is requesting the new job description for the intent to restructure the Director positions in Curriculum and Instruction. The intent is to downgrade from three Directors (Elementary, Middle and High School) to a Director (1): Secondary Education, Director (2): Elementary Education and a Specialist. The additional cost of the Director (1): Secondary Education position will be $7,183. However, the overall restructuring will have a cost savings to the district of $10,771. File Attachments Director (I) - Secondary Education.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 Request to advertise a public hearing for revision of the job description, Director of Elementary Education, presented by Stacie Smith, Assistant Superintendent for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the request to advertise a public hearing for revision of the job description, Director of Elementary Education. Public Content This is not an additional position. The revision of the job description is a title change. It is currently Director: Elementary Education and will be changed to Director (II): Elementary Education. File Attachments Director (II) - Elem Education.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Request to advertise a public hearing for adoption of a new job description, Title I- Title X Analyst, presented by Stacie Smith, Assistant Superintendent for Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budget Source : Title I Budget Recommended Action : Motion to approve the request to advertise a public hearing for adoption of the job description, Title I- Title X Analyst. Public Content This is not a new position but an upgrade from pay grade D to pay grade C on the Support Personnel Salary Schedule. This upgrade will result in an increase in pay of $2,319 which will be absorbed by the Title I budget. File Attachments Title I-Title IX Analyst.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Cleared certification requirements and issuance of contracts for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list  of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2014-2015 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 10-13-14.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 Out-of-Field Supplemental Report for the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and  recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Out-of- Field Supplemental Report for the 2014-2015 school year. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments Fall OOF Board Report - Supplemental.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject :  7.36 Carl D. Perkins Post Secondary Entitlement Grant 2014-2015, presented by Patti Bonezzi, Program Director, Career & Technical Education, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 29, 2014 Absolute Date : Oct 01, 2014 Fiscal Impact : Yes Dollar Amount : $80,850.00 Budgeted : Yes Budget Source : Florida Department of Education Entitlement Grant Recommended Action : Motion to approve the Carl D. Perkins Post Secondary Entitlement Grant in the amount of $80,850.00 for the school year 2014-2015. Public Content The Carl D. Perkins Post-Secondary Entitlement Grant is utilized each year to fund adult career and technical education courses at CHOICE High School & Technical Center. It allows purchases that directly affect the curriculum of each program. With it, equipment purchases, supplies, software, and computer hardware are purchased to serve the adult student population in order to obtain industry certifications and/or employment with the skills learned and applied in the classroom. It is requested that a motion to approve this entitlement grant in the amount of $80,850.00 be granted. File Attachments Post Secondary Perkins 2014-15 grant final.pdf (993 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.37 School Performance Plans(SPP)/School Improvement Plans(SIP) for 2014-2015, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Performance Plan/School Improvement Plan for 2014-2015 for all Okaloosa County schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2014-2015 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Richbourg, and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Curriculum's office. Each School Board Member will be provided a notebook with the SPPs of the schools within their assigned district. File Attachments 2014-2015 SPP Timeline.pdf (198 KB) Elementary SPP Overview Power Point.pdf (3,870 KB) Secondary School Performance Plan.pdf (3,845 KB) Elementary School Performance Plan Blank Template.pdf (435 KB) Middle School SPP Template.pdf (453 KB) High School SPP Template.pdf (430 KB) Elementary SPP Technical Assistance Guide.pdf (434 KB) Secondary SPP Technical Assistance Guide.pdf (427 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.38 Request to advertise a public hearing for revision of School Board Policy 4-7(A) Pupil Progress Reports to align with the Pupil Progression Plan, presented  by Marti Gardner, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 4-7(A) Pupil Progress Reports to align with the Pupil Progression Plan. Public Content The revision requested below has been in place for several years; however, School Board Policy was not updated at the time of the revision. Current policy reads: 4-7 PUPIL PROGRESS REPORTS (A) There shall be four (4) reporting periods for all grades K-12 on the nine-weeks grading period. Progress reports for all grades K-2 shall be sent home at the end of every 4 ½ week period during the nine- weeks grading period. Requested revision: 4-7 PUPIL PROGRESS REPORTS (A) There shall be four (4) reporting periods for all grades K-12 on the nine-weeks grading period. Other teacher/parent or legal guardian communication such as progress reposts remain a school decision, with the exception of Gr. K. File Attachments 4-7 Pupil Progress Reports-Redlined.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.39 Course Adoptions for the 2014-2015 School Year, presented by Steve Horton, Assistant Superintendent for MIS, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Course Adoptions for the 2014-2015 school year. Public Content Request for Course Adoptions for the 2014-2015 school year, document is attached. File Attachments Request for Course Adoption.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.40 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.41 Appropriation of District 4 School Board Member Capital Outlay Funds to Crestview High School for projectors in the amount of $6,424.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,424.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital  Outlay Funds to Crestview High School for projectors in the amount of $6,424.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School to purchase projectors in the amount of $6,424.00. File Attachments Crestview HS - L-3 quote for projectors.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 13, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 8, Pre-GMP for Crestview High School Roof Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Fiscal Impact : Yes Dollar Amount : $63,000.00 Budgeted : Yes Recommended Action : Motion to approve Program No. 5, Task Order No. 8, Pre- GMP for Crestview High School Roof Replacement Project, amount not to exceed $63,000.00. Public Content Project Description for Task Order #8 Roof Replacement Project for Crestview High School Pre GMP cost not to exceed $63,000.00 Crestview High School- This project consists of the tear off and replacement of the following: a. Building CRVTC 10 Vo-Tech Electrical Shop, this roof contains a single ply membrane over insulation over an existing metal deck, The total area of this roof replacement is 110 squares. b. Building CRVTC 12 Vo-Tech Auto/Carpentry Shop, this roof contains a single ply membrane over insulation over an existing metal deck, The total area of this roof replacement is 100 squares. The total squares for the Crestview HS Roofing Project will be approximately 210 squares; the new roofs will be the District standard of modified bitumen roofing with poly-Iso insulation. File Attachments Crestview HS Roofing Project Fall 2014 description of work .pdf (93 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 8, Pre- GMP for Crestview High School Roof Replacement Project, amount not to exceed $63,000.00. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 13, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to authorize Mr. McInnis to retain the law firm of Harrison Sale McCloy to represent the District in regard to the pending bid protest regarding RFP15-01 Food Service Management Operations, pursuant to the retainer agreement in that matter. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to retain the law firm of Allen, Norton & Blue to provide legal services regarding a pending labor matter in EEOC Case Number 510-2014-04809 under the terms of the 2011 engagement letter with that law firm. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests, presented by Kaye McKinley, Assistant Superintendent for Special Programs Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 10 13 14.pdf (32 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 13, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Establish time and place for the Organizational Meeting of the Board on November 18, 2014 Meeting : Oct 13, 2014 - Regular Meeting Type : Action Recommended Action : Motion to conduct the annual Organizational Meeting of the Board on November 18, 2014, at 6:00 p.m. in the School District Administration Meeting. Public Content In November of each year, the Board is required to organize by electing officers and establishing the meeting schedule for the following calendar year. In an election year, the Board is required to conduct the organizational session on the second Tuesday following the general election. As required by statute, the meeting will be held on November 18, 2014. It is proposed that the meeting be held at 6:00 p.m. in the School District Administration Building. It is also proposed that a reception be held at 5:00 p.m. prior to the swearing-in ceremony which will take place at this meeting. Motion & Voting Motion to conduct the annual Organizational Meeting of the Board on November 18, 2014, at 6:00 p.m. in the School District Administration Meeting. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 14. Board Members' Announcements/Request for Information Subject : 14.2 Board Members' Announcements/Request for Information Meeting : Oct 13, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 13, 2014 - Regular Meeting Type : Procedural 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on October 9, 2014, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Oct 13, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.