Okaloosa County School Board — Regular Meeting, October 13, 2014 — reading text

Portable Repairs & Relocations Recommended Action :  Motion to approve tagging on with School District of Clay County bid #12-F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs & Relocations. Copies of the bid documents are attached. Public Content Motion to approve tagging on with School District of Clay County bid #12- F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs & Relocations. Copies of the bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments CLAY CO TAG-ON BID.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Exempted Purchase: Certiport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,980.00 Budgeted : Yes Budget Source : General Funds, Project 3105, Instructional Materials - Textbook Recommended Action : Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. Public Content Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. For additional information, please contact April Branscome, Specialist, Choice at (850) 833-5858. File Attachments Certiport.pdf (1,757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Change Order to Exempted Purchase: 7- Dippity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Budget Source : Special Revenue, Project 5488, DODEA - Science Recommended Action : Motion to approve the change order for the exempted purchase from 7-Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $658,983.00, an increase of $353,071.00. The increase of $278,071.00 will cover the cost of increased responsibilities, and an increase of $75,000.00 will cover the cost of a second science coach position. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. Public Content Motion to approve the change order for the exempted purchase from 7-Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $658,983.00, an increase of $353,071.00. The increase of $278,071.00 will cover the cost of increased responsibilities, and an increase of $75,000.00 will cover the cost of a second science coach position. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. For additional information, please contact Kaye McKinley, Assistant Superintendent at (850) 833-5888. File Attachments 7-Dippity.pdf (281 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Increase to Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,981.25 Budgeted : Yes Budget Source : General Funds, Project 3007, School Notification System Recommended Action : Motion to approve an increase to the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the  purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. Public Content Request approval to increase the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments BOARD APPROVED DOCS-RENEWAL OF BLACKBOARD CONNECT CONTRACT.pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 ITB 15-04 Catalog Discount Term Contract- School Bus Parts, presented by Vince Windham,