Okaloosa County BOCC — February 16, 2016 — Final Pay Packet — reading text

! PA-04-FL-4177-PW-00327(0): Completed Work: Replaced Computer Network Switch Cat 3560V2 and (2) Transceivers and Cable; The Applicant used 27 hours of Force Account Labor to test I and repair the Network Switch and (2) Transceivers and cable for a cost of $602.69 including a Fringe Benefit Rate of 39.41 %. Supply Cost: $4727.06 including Network Switch, (2) Transceivers and Network Cable; See Invoice and Purchase Order Attached. Work to be Completed: I f The Sub-Grantee Applicant has provided an estimate from \/\/lllo Products for $277,887.00 to replace the GEM-80 PLC system that was damaged. The current system is outdated and parts are no longer available, therefore the entire control system will need to be replaced See Applicant Memo regarding system replacement. Note: temporary repairs were completed using some remaining stock parts by Force Account I Labor to get minimal operation returned to the facility. I Cost includes design and replacing the Control Panels, Modules, Relays, Monitors, Intercom and Closed Circuit TV Interface. The existing System Control is responsible to operate 189 swing doors, 7 roll up gates, 75 staff stations intercoms, 26 paging speakers, 5 internal phones and 40 CCTV cameras. See Attached Estimate from Willo Products. Estimated cost does not include replacement of intercom speakers, CCTV cameras or the actual door locks. The existing hardware items will be integrated into the new control system. Attachments: a. Location Map b. Photo Pages I c. Estimate t d. Time Sheet e. Invoice f. Firmette I g. DAC j PROJECT NOTES: r Applicant states that this facility was not under warranty at the time of the declared event. PROJECT COSTS AND CEF: Costs in this project are based on a Contractor Proposal. Applicant will solicit competitive bids for this work. Because the proposal is based on a lump sum amount, it is not possible to perform CEF on this project. "As lump-sum construction cost estimates do not meet the requirement for quantitative estimates, lump sums are not acceptable for preparing the CEF estimate." CEF for Large Projects Instructional Guide V2.1, 4-4, Sept. 2009 (See attached email correspondence.) Applicant has been advised that Grantee must be notified of any changes to the Scope of Work described in this project. RECORD RETENTION: Complete records and cost documents for all approved work must be maintained for at least 5 years from the date the last project was completed or from the date final payment was received, whichever is later. Applicant is responsible for retention of all documentation associated with this project. SUPPORTING DOCUMENTATION: All of the documentation to support this project have been reviewed and verified by the Applicant and the Project Specialist. PROCUREMENT: The applicant is required to adhere to State Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program. as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement procedures. PERMITS: The PA Project Specialist has advised the Applicant that it is their responsibility to obtain all applicable local, state and federal permits prior to any construction or debris disposal activity referenced on this project. Applicant has also been advised that the lack of obtaining and maintaining these documents may jeopardize funding. INSURANCE: The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.253.lf applicable an insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's https://connectl.dhs.gov/emmie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?... 12/2/2014 Federal Emergency Management Agency E-Grants Page 11of13 insurance policy that may affect the total amount of the project. DIRECT ADMINISTRATIVE COSTS: The sub grantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is related to the administration of this PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly in all federal awards and other sub grantee activities and are not included in any approved indirect cost rates. The Sub-Grantee Applicant will claim Direct Administrative Cost. 26.5 hours were spent in direct preparation of this specific PW for a total cost of $903.12 including 56.15% fringe benefit rate. Does the Scope of Work change the pre-disaster conditions at the site? Yes ~iNo Special Considerations included? F0, Yes ' 1No Hazard Mitigation proposal included? : Yes Y No Is there insurance coverage on this facility? ~Yes' No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST *** Version D*** Work Completed 1 9007 Labor 1/LS $ 602.69 $602.69 2 9009 Material 1/LS $ 4,727.06 $4,727.06 Direct Administrative Costs 3 9901 1/LS $ 903.12 $ 903.12 (Subgrantee) Work To Be Completed 4 9001 Contract 1/LS $ 277,887.00 $ 277,887.00 5 DODO Insurance Adjustments - 5900/5901 OILS $0.00 $0.00 *** Version 0 *** Deduct Anticipated Insurance 6 5901 1/LS $ -233,216.75 $ -233,216.75 Proceeds TOTAL COST $ 50,903.12 PREPARED BY Eleanor Conigo TITLE Project Specialist SIGNATURE APPLICANT REP. Marcella Eubanks TITLE Contracts and Grants SIGNATURE Manager OKALOOSA (COUNTY): PA-04-FL-4177-PW-00327 Conditions Information Review Name Condition Type Condition Name Description Monitored Status Any change to the approved scope of work will require re- Standard Final Review Other (EHP) evaluation for compliance with No Approved Condition #1 NEPA and other Laws and Executive Orders. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if Standard any potential archeological Final Review Other (EHP) No Approved Condition #3 resources are discovered, will immediately cease construction in that area and notify the State and FEMA. Final Review Other (EHP) Standard This review does not address all No Approved Condition #2 federal, state and local requirements. Acceptance of federal funding requires recipient https://connect 1.dhs.gov/emmie/,Danalnfo""'isource.fema.net, SSL+dispatchDestination.do? .. . 12/2/2014 Federal Emergency Management Agency £-Grants Page 12of13 OKALOOSA (COUNTY): PA-04-FL-4177-PW-00327 Conditions Information to comply with all federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding. If ground disturbing activities occur during construction, applicant will monitor ground