Okaloosa County BOCC — February 16, 2016 — Final Pay Packet — reading text

~ I Attachments Hard Copy Document User Date Description File File Name Action Type Reference 'Il 08- ELEANOR 29- Map Location Map Location Map.pdf(407.48 kb) View CON IGO 2014 08- ELEANOR GEM-80 Pictures and Description.pdf 29- Photos Photo Pages View CONIGO (1.10 Mb) 2014 I r ELEANOR 08- Contract Procurement Okaloosa Co i 29- Purchasing_Manual_Policy.pdf(3.51 View CONIGO Document Policy 2014 Mb) 08- ELEANOR Contract Okaloosa Co HR_Labor Policy.pdf 29- Labor Policy View CON IGO Document (867.47 kb) 2014 08- Contractor ELEANOR Contractor Discription of work and 29- Miscellaneous Repair View CONIGO Warrenties.pdf(1.60 Mb) 2014 Discription Facility Name: Correction's Alarm System Address 1: 1200 E James Lee Blvd. Address 2: County: Okaloosa City: Crestview State: FL ZIP: 32539 Was this site previously damaged? No Percentage Work Completed? 2.00% PA-04-FL-4177-PW-00327(0): I Location: 1200 E James Lee Blvd. GPS (30.76222, -86.55794) I Damage Description and Dimensions: PA-04-FL-4177-PW-00327(0): During the incident period 4/28/2014 thru 5/6/2014 a lightning storm impacted the Department of Corrections Facility located at 1200 E James I Lee Blvd GPS(30.76222, -86.55794). Multiple lightning strikes shorted out 3 GEM-80 PLC Electronic Control Centers and 7 panels for the automated door lock, intercom and closed circuit TV/camera system. The electronically grounded control system was rendered inoperable and manual override was initiated until repairs could be made. In addition, a computer network Interface was destroyed which controls Internet, primary phone service and DVR recording. Control System GEM-80 PLC: The main Door Locking Control Systems located in the Attic above Central Control and system interface modules in Central Control and additional modules in the Medical Housing Unit, E Pod, and C Pod Housing. The Interface system currently controls all Cell Doors, Corridor Doors, Exit Doors, Emergency Releases, Group Releases, https://connect l .dhs.gov/emm ie/,Danalnfo=isource.fema.net,SSL+dispatchDestination.do?. .. 12/2/2014 Federal Emergency Management Agency E-Grants Page 4of13 Intercom, Closed Circuit TV/Cameras and Paging Functions. Intercom ICM-100 Interface: The system is currently integrated into the existing Door Control Panels and provides communication to individual staff stations via pushbuttons, speaker and microphone. Closed Circuit TV: The system is currently using Redundant DVRs (Digital Video Recording) to control 36 cameras and provide digital primary and backup recording, camera call ups and multiplexed viewing capabilities controlled through the main interface. Computer Network Switch CAT 3560V2: Including (2) Transceivers; Incorporates existing computers to operate the phone system and DVR recording devices. Scope of Work: PA-04-FL-4177-PW-00327(0): Completed Work: Replaced Computer Network Switch Cat 3560V2 and (2) Transceivers and Cable; The Applicant used 27 hours of Force Account Labor to test and repair the Network Switch and (2) Transceivers and cable for a cost of $602.69 including a Fringe Benefit Rate of39.41%. Supply Cost: $4727.06 including Network Switch, (2) Transceivers and Network Cable; See Invoice and Purchase Order Attached. Work to be Completed: The Sub-Grantee Applicant has provided an estimate from Willo Products for $277,887.00 to replace the GEM-80 PLC system that was damaged. The current system is outdated and parts are no longer available, therefore the entire control system will need to be replaced See Applicant Memo regarding system replacement. Note: temporary repairs were completed using some remaining stock parts by Force Account Labor to get minimal operation returned to the facility. Cost includes design and replacing the Control Panels, Modules, Relays, Monitors, Intercom and Closed Circuit TV Interface. The existing System Control is responsible to operate 189 swing doors, 7 roll up gates, 75 staff stations intercoms, 26 paging speakers, 5 internal phones and 40 CCTV cameras. See Attached Estimate from Willo Products. Estimated cost does not include replacement of intercom speakers, CCTV cameras or the actual door locks. The existing hardware items will be integrated into the new control system. Attachments: a. Location Map b. Photo Pages c. Estimate d. Time Sheet e. Invoice f. Firmette g. DAG PROJECT NOTES: Applicant states that this facility was not under warranty at the time of the declared event. PROJECT COSTS AND CEF: Costs in this project are based on a Contractor Proposal. Applicant will solicit competitive bids for this work. Because the proposal is based on a https://connect l .dhs.gov /emmie/,Danalnfo=isource. fema.net,SSL+dispatchDestination.do?... 12/2/2014 Federal Emergency Management Agency E-Grants Page 5of13 lump sum amount, it is not possible to perform CEF on this project. "As lump-sum construction cost estimates do not meet the requirement for quantitative estimates, lump sums are not acceptable for preparing the CEF estimate." CEF for Large Projects Instructional Guide V2.1, 4-4, Sept. 2009 (See attached email correspondence.) Applicant has been advised that Grantee must be notified of any changes to the Scope of Work described in this project. RECORD RETENTION: Complete records and cost documents for all approved work must be maintained for at least 5 years from the date the last project was completed or from the date final payment was received, whichever is later. Applicant is responsible for retention of all documentation associated with this project. SUPPORTING DOCUMENTATION: All of the documentation to support this project have been reviewed and verified by the Applicant and the Project Specialist. PROCUREMENT: The applicant is required to adhere to State Government Procurement rules and regulations and maintain adequate records to support the basis for all purchasing of goods and materials and contracting services for projects approved under the Public Assistance program, as stated in 44 CFR 13.36. The applicant has advised they have/will follow their normal procurement