Okaloosa County BOCC — July 15, 2013 (meeting #1142) — reading text

5 5 5 Total Disposal Expenditures * $4,555,451 $3,827,000 $4,723,840 Total Operating Expenditures $6,027,266 $5,416,100 $6,260,346 Input Total Landfill Closure/Compliance Expenditures $159,295 $142,420 $182,500 Total Landfill Remediation Expenditures $628,650 $487,600 $371,200 Total Disposal Tons 89,639 109,672 121,000 Total Residential Customers 30,250 30,250 30,250 Total Revenue (Solid Waste Section) $6,554,622 $6,554,622 $6,542,722 Balance in Solid Waste Section $527,356 $1,138,522 $282,276 Cumulative Balance $527,356 $1,665,878 $1,948,154 Output Total Compliance Monitoring and Reporting 18 18 18 Total Remediation Monitoring and Reporting 8 8 8 Total Residential Service Requests 35 40 40 Equivalent Cost Per Ton $67.24 $49.38 $51.74 Efficiency Equivalent Revenue Per Ton $73.12 $59.77 $54.07 Number of Violation Notices 0 0 0 Effectiveness Expense to Revenue Ratio 92% 83% 96% % of Residential Service Requests 0.11% 0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $36.77/ton -FY 11; $37.52/ton-FY 12; $38.26/ton-FY13 Packet Pg. 80  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: RECYCLING PROGRAM DESCRIPTION: The Recycling Office of the Environmental Services Division provides oversight for the County’s Recycling Program covering both rural and urban residential collection in accordance with State and federal guidelines. This includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. The Recycling Office manages the Household Hazardous Waste Program serving Okaloosa County and ten surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. Additionally, the Recycling Office is responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program. REVENUE: Consists of tip fee for 17,000 tons; revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs); revenue from sale of metals; and reimbursement from CO-OP grants. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 410,224 407,654 392,345 415,806 Operating Expenses 752,129 794,820 837,059 1,122,792 Capital Outlay 0 0 0 198,100 Reserves 0 0 0 0 Total 1,162,353 1,202,474 1,229,404 1,736,698 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 7 7 7 7 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 7 7 7 7 Packet Pg. 81 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided curbside recycling service to approximately 30,000 homes  Following the success of the Shalimar enhanced recycling pilot the Board voted to incorporate enhanced recycling into the competitive bid process for the contract that ends in 2016.  Collected 4,258 tons of recyclables through residential service and another 36,012 tons through private recycling efforts (includes 17,000 tons of yard waste).  Disposed of 11,900 waste tires  Collected and processed over a million pounds of Household Hazardous Waste  Received $206,500 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in nine neighboring counties  Conducted two mobile HHW events on Hurlburt Field  Expanded the in-house office recycling services in selected County office buildings including the new Extension Office utilizing the services of HORIZONS  Provided recycling opportunities to six local public events including the Earth Day/Arbor Day event and the July 4 celebration at the Landing and the Southeast Recycling Conference and Trade Show in Sandestin PROGRAM GOAL: To provide an environmentally safe and cost effective system for the reduction, reuse, and recycling of municipal solid waste (MSW). KEY OBJECTIVES: 1. Provide collection of recyclables for residential and commercial customers 2. Provide collection of yard waste for residential and commercial customers 3. Provide processing of yard waste 4. Provide collection/drop-off of white goods and waste tires 5. Provide weekly drop-off of HHW for local residents 6. Provide weekly drop-off of CESQG waste for small businesses 7. Conduct mobile HHW collections in ten neighboring counties 8. Increase participation and raise public awareness concerning County Programs 9. Increase employee proficiency 10. Research new technologies and systems related to recycling and HHW management that can improve operational efficiencies and costs Packet Pg. 82 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Full Time Employees 7 7 7 Total Recycling Expenditures 1,202,473 1,229,404 1,732,857* Input Total Recycling Tons 56,255 40,270 42,000 Total Residential Customers 30,250 30,250 30,250 Total Tons Generated (MSW+Recycling) 145,894 146,942 149,000 Output Total Recycling Revenues $1,497,133 $1,508,000 $1,510,033 Cost avoidance (disposal) $2,110,125 $1,540,730 $1,639,680 Efficiency Equivalent Value Per Ton Recycling $64.12 $75.70 $74.99 % Recycling Cost Recovery (Revenues Effectiveness 125% 125% 87% divided by Expenses) % Recycling 38% 25% 28% % Residential Complaints .1% .1% .1% *This number is considerably higher than previous years due to the replacement of much needed equipment and the current decision to contract grinding yard waste resulting in a $448,100 increase over last year. Note: The recycling numbers are only influenced slightly by the 1+1+1 pilot from FY 12 and represent a composite of residential recycling, commercial recycling, scrap metal recycling, and yard waste. Most of these numbers are provided to us by FDEP annually from certified recyclers. We track the yard waste internally. The trend in the rise or fall of any of these elements affects our projections. Yard waste totals are on a downward trend so that affects our revenue projections in that we are showing 17,000 tons at $40.70 per ton. We are projecting $216,000 in revenue from the sale of recyclables as part of the solid waste collection contract, but we are showing on the revenue side in solid waste where it seems more appropriate. The equivalent “Equivalent Value Per Ton Recycling” shown at $74.99 is the result of adding Recycling Revenues and Cost Avoidance then dividing by Recycling tonnages. The only problem is some of those tonnages are accounted for through sources, scrap dealers, chain store cardboard recycling, that do not generate revenue for us. Our Recycling revenue projections in our internal budget worksheet are based on the following: Packet Pg. 83 • Gate rate for 17,000 tons of yard waste $691,900.00 • Labor reimbursed from CO-OP and other Departments $41,000.00 • Recycling revenue from W&S billing, recyclables floor rate $735,133.00 • Revenue from other departments, metal recycling, and small $42,000.00 Businesses as conditionally small quantity generators (CESQG) TOTAL………………..$1,510,033.00 Packet Pg. 84  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett SUBJECT: Water & Sewer The attached document provides the Performance-Based Budget for Water & Sewer. Packet Pg. 85  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 20 wells, 19 water tanks, 462.0 miles of water distribution mains, 51.51 miles of water service lines and 3,980 fire hydrants. Read in excess of 30,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: