Okaloosa County BOCC — July 15, 2013 (meeting #1142) — reading text

walls  Lake Ella Road – Installed pipe and headwalls at new bridge  Tanglewood Pond – Replaced failing stormwater overflow structure  Monahan Drive – Replaced failing stormwater pipe, new inlet, and conflict box  Ag Extension Building – Constructed stormwater system, formed & poured sidewalks  Hidden Springs – Replaced failed stormwater pipe  #5 Bay Cove Lane – Replaced failing stormwater pipe and outfall structure  Woodland Street – Replaced failing cross drain and headwall  Tommie Steele Road – Installed 48” pipe and repaired dam  6th Street, Shalimar, from 5th Ave to 6th Ave – Replaced failing stormwater pipe  Provide technical support for work order process for Public Works.  Maintaining a database system detailing the size, type, and location of all stormwater features owned and maintained by Okaloosa County.  Assimilated and managed data related to 727 storm structures and 118 stormwater basins into the infrastructure database.  Logged 2384 instances of sediment removal totaling 37,144 cubic yards for NPDES permit compliance. (Now tracking more efficiently by load tickets.) PROGRAM GOAL: The primary goals of the Stormwater Division are to construct, maintain and catalogue the stormwater management systems to minimize the potential for flooding and improve water quality runoff throughout Okaloosa County. KEY OBJECTIVES: 1. Complete stormwater management infrastructure improvement projects to reduce flooding potential and improve discharged water quality. 2. Continue to research alternate funding sources such as a Stormwater Utility, MSTU, State Revolving Fund loans. 3. Provide data and reporting for NPDES permit compliance review. Prepare new Notice of Intent. (Due early 2014.) 4. Complete update to Stormwater Master Plan. 5. Record information related to site inspections and enforcement actions 6. Provide adequate training to survey and drafting staff in order for all created data to be compatible with existing policies and procedures. 7. Create visual aids (maps) for use by the Board of County Commissioners, County staff, and the general public related to County activities and projects. 8. Provide technical assistance throughout Public Works to ensure the quality and compatibility of all aspects of stormwater data collection and storage. 9. Maintain the drainage structures in an open and flowing condition. 10. Mow stormwater retention ponds twice per growing season. 11. Provide solutions to catastrophic stormwater failures. 12. Support/Research Emergency Watershed Grant Projects. Packet Pg. 75 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full-Time Equivalents (FTEs) 11 11 14* Input Salaries & Operating Expenditures $1.5M $1.5M $890,411 Catastrophic Stormwater Repairs Cost (Materials only) $51,444 $66,922 $100,000 Stormwater maintenance/projects tracked (now by Work 15 450 400** Orders) Output Tracked and notated information related to site inspections 74 41 60 Stormwater structures located, identified, assessed, to date 530 727 800 Retention Ponds Maintained 88 118 130 Personnel trained in Stormwater, Erosion and 12 15 18 Efficiency Sedimentation Control Best management practices reviewed for efficiency 3 2 2 NPDES Review 1 1 1 Effectiveness Catastrophic stormwater repairs tracked 15 24 30 Footage of stormwater pipe slip lined (proactive repair) 1053 300 500 *No new employees. Moved a Foreman, and 2 Light Equipment Operators to Stormwater with a 50/50% salary split with Road Division. **Track all stormwater maintenance/projects by work order. Packet Pg. 76  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett SUBJECT: Solid Waste The attached document provides the Performance-Based Budget for Solid Waste. Packet Pg. 77  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: SOLID WASTE PROGRAM DESCRIPTION: The Solid Waste Section of the Public Works Department provides collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. REVENUE: Solid Waste Division is funded through landfill operating fees; landfill/transfer station tip fee, franchise area per household disposal fee and CPI retention. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 357,875 269,987 264,872 273,831 Operating Expenses 5,062,592 5,757,279 5,151,228 5,829,086 Capital Outlay 0 0 0 165,000 Reserves 0 0 1,179,496 1,571,885 Total 5,420,467 6,027,266 6,595,596 7,839,802 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 6 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 5 5 5 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provide for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny.  Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county.  Worked with County Commission and Consultant to develop a plan for implementing a commercial collection franchise to take effect in 2016 thereby giving County control of better than 50% of the waste stream and posturing itself to competitively bid out both residential and commercial garbage collection and disposal in 2015. Additional benefit will be to afford the County the opportunity to implement enhanced Packet Pg. 78  recycling services for both the residential and commercial sector thus increasing revenues and recycling rates in an effort to meet the State mandated goal of 75% by the year 2020.  Brought multi-family unit with dumpster service into compliance with contract provisions for one-pay system billed by Franchisee versus a multiple pay system billed by Water & Sewer. In most cases this generated additional (lost) income to contractor and the County.  Manage a fee collection program for charge customers from three remote sites.  Manage compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits.  Manage Contracts for the collection and disposal of municipal solid waste.  Over the past year worked with our MSW provider with an emphasis on response to customer concerns through management of our subcontractor and public relation efforts  Focus on environmental restorations efforts: o Reduced quarterly gas monitoring requirements from to annual for all three County landfills in the FDEP Long Term Care (LTC) program. o Decommissioned two off-site groundwater recovery systems at Baker Landfill (BLF). o Construction, start-up and operation of three groundwater extraction systems at BLF. o Completed Long Term Care permit renewal at BLF. o Reduced Quarterly Sampling and Analysis to Semi-Annual at BLF o Completed Pilot Study of the Vadose Zone Aeration at Niceville Landfill (NLF) o Negotiated remediation requirements from active pump and treat to Monitored Natural Attenuation (MNA) at NLF. o Executed new Easement Agreement with Eglin Air Force Base at NLF. o Draft Long Term Lease Agreement for Wright Landfill (WLF) submitted for Air Force Final signature. o Completion of Remedial Action Plan Modification support information activities. o Continued reinforcement of a proactive relationship with FDEP and the adjacent property owners. PROGRAM GOAL: To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. KEY OBJECTIVES: 1. Provide a collection mechanism for the removal of Municipal Solid Waste. 2. Manage franchise agreements. 3. Respond to customer inquiries. 4. Educate the public on services provided. 5. Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. 6. Manage Baker scale house operations. 7. Produce timely gas monitoring, compliance, and assessment reports for permit compliance activities at Okaloosa County landfills. 8. Finalize and Implement Wright Landfill Remedial Action Plan Modification. 9. Decommission Pilot Study Work Plan at Niceville Landfill. 10. Maintain remediation system infrastructure to return a high operational output. 11. Avoid FDEP non-compliance issues and/or violations. 12. Execute aggressive quarterly maintenance programs for BLF and WLF. 13. Reduce subcontractor costs through effective project controls. Packet Pg. 79 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full Time Employees